PS:1 Wiki Dev - User contributions [en]

Committee for Club Oversight

2026-03-27T06:16:48Z

Books: /* Board Meeting Minutes */

The Committee for Club Oversight, colloquially known as the Club Committee, is a group responsible for administrating support for Clubs that qualify for Boosted status as well as Clubs seeking Boosted status.

== Contact ==

During the run-up to the vote, [[Boosted Clubs]] and Clubs seeking Boosted status were encouraged to email minutes to the board Secretary. Minutes should now be sent to clubs at pumpingstationone dot org. The secretary and all of the other committee members will receive the email.

== Members ==

* Aaron Houska
* [[User:Books | Books]]
* Ian Sampson
* [[User:Naitotchi | James Lamken]]

== History ==

The Committee was formed on [[Board_Meeting_Notes_2025-01-21 | January 21st, 2025]] to support the [[Club Vote]] which passed on January 28th.

Nick Hawley resigned from the committee, and Aaron Houska joined on [[Board_Meeting_Notes_2026-01-06 | January 6th, 2026]].

=== Board Meeting Minutes ===

This is a list of board meetings where members of the [[Committee for Club Oversight]] reported information about clubs to the Board.

* [[Board_Meeting_Notes_2024-12-17]]
* [[Board_Meeting_Notes_2025-03-18]]
* [[Board_Meeting_Notes_2025-06-03]]
* [[Board_Meeting_Notes_2026-02-17]]

[[Category:Committees]]

Club Vote 2026

2026-03-27T05:37:31Z

Books: /* Synopsis */ Carl didn't submit boosted status request in time for vote.

== Sponsor ==
* [[User:Books|Books]]

== Co-Sponsors ==

=== Board Members ===

* Ian Sampson (Club Committee / Vice President)
* Thomas Repasky (Director at Large)

=== Club Hosts ===

* Claudio V (Ceramics Club Host)
* Eli Underhill-Miller (Cycle Station: One Host)
* Garett Murphy (Windy City Amateur Radio Society Host)
* Joe S (Sew Clean Host)
* Violet Lucas (Renegade Recycling Host)
* Will McShane (Analog Game Night Host)

=== Other Members ===

* Alan Insley (Small Metals Area Host)
* David Perkins
* Debbie Caruso
* Knute C (Ceramics Club)

== Vote Results ==
Quorum:[ ~75 ]

== Statement of Purpose ==

Amend the original club vote based on a year of club oversight experience and expedite boosted status for established clubs that are seeking further support.

== Schedule ==
==== Proposal Date ====
Date this proposal was posted to the membership and a request for a vote date was sent to the Board.

'''March 24 2026'''

==== Member Input ====
Does the Sponsor choose to open the language of the vote for changes due to member input? (optional and can be modified at any time)

'''YES'''

==== Vote Announcement and Beginning Date of the Discussion Period ====

'''March 24 2026'''

==== Language Lock Date and Start of Voting ====
Five days prior to the Day of the Vote, the vote language is locked, all edits are frozen, and the language of the vote is converted to a pdf file. Ballots that include the pdf are sent to the Membership, and electronic voting begins. '' Note that the minimum discussion period of seven days leaves only two days for changes before the lock takes place. ''

'''March 26 2026'''

==== Day of the Vote ====

Date the Board has assigned for the vote. The Day of the Vote is the day the vote closes.

'''March 31 2026'''

== Background ==

Clubs - member initiated activities and meetings which are often open to public participation, also known as [[:Category:Interest_Groups | Interest Groups]] arise from the [[Membership_agreement#Guests|Membership Agreement]] which specifically permits members to invite visitors to the space as long as they are supervised, and the foundational concept of [[Just_Fucking_Do_It|JFDI]]. The oldest documented continuing group activity that could be called a club was [https://pumpingstationone.org/about/| Power Wheels Racing Series in 2009], only a year after Pumping Station: One was officially founded, and is now known as [[Power Racing Team|Power Racing Series]]. It has since formed its own non-profit, but continues to use Pumping Station: One for storage and meetings. [[NERP|NERP or Not Exclusively Raspberry Pi]] also has a long history, hosted by Ed Bennet since 2012. Both of these groups have increased the profile of Pumping Station: One and been of great benefit to the membership.

[[James_Lamken_Campaign#Community_Engagement|James Lamken]] has identified the need to expand on the clubs and activities we have at PS1 in his campaign for President, as well as the importance of member involvement. At the time of this vote, we now own the PS:1 building and are making good progress towards paying off the loan. The loan payments are currently funded primarily by member dues. We've seen the membership continue to grow at a modest rate. Our support for clubs and activities that can be attended by prospective members and enhance the membership of current members are essential in continuing that trend.

I can attest to the effectiveness of clubs bringing in new members. When Shellie was Arts Area Host, she organized regular craft nights and put them on the calendar as open to the public. I had toured Pumping Station before, but regular interaction with members at crafts night was what lead me to eventually become a member myself. It should be noted that while many clubs are long-lived, some are ephemeral. There are no longer public craft nights in Arts, but several other great activities have sprung up to take its place.

Most clubs require only a room to meet, and are completely member organized without any input or direct supervision from the board. Electronic Music Mangling Group, Linux Club, and Python Office Hours are current examples of these kinds of groups. Other groups are organized or develop in coordination with Area Hosts, who give them funding and area space to grow. For example, Ceramics Office Hours operates with the support of the Small Metals Area Host, and shares the kilns for clay firing.

The Open Organisation Of Lockpickers (TOOOL) predates Pumping Station: One by several years, but had made it the center for its regular monthly meet-ups. [[TOOOL Chicago]] has been a great resource for PS:1 and organized several popular large events. Lyn Coel discovered TOOOL after becoming a PS:1 member in 2013, and went on to win the 1st place Chicago Locksport award in 2017. In addition to the volunteer positions she has held at the space, she became co-president of TOOOL in 2023. TOOOL meets the first Wednesday of every month in the lounge. Due to the stigma associated with developing a deep understanding of the design and vulnerabilities of locks (a stigma with which hackers are keenly familiar) reporting individuals who attend TOOOL meetings has become a barrier to its continued participation in the boosted club framework.

Linux Meetup has been meeting bi-weekly on Thursday at 7pm in electronics for several years, and has seen a significant increase in attendance and activity since it began being lead by Rubin A. Rubin has also been hosting Home Lab meetups on alternate Thursdays in the same place and time slot. He has recently combined the events, making this a well-attended weekly social highlight at Pumping Station: One.

[[File:Ceramics-club.jpg|thumb|Ceramics Office Hours on Wednesday]]

Ceramics Office Hours has been meeting weekly from 6:30-9:30pm and often continuing until later. Meetings were listed on the public calendar starting in February, and have been running in an unofficial capacity on the Discord calendar since last year. Knute and Claudio have been hosting classes on clay throwing, glazing, and modeling. They've built a vibrant ceramics community at PS:1, and organized members to pool their funds to make group bulk purchases of clay and other supplies.

Sew Clean (formerly "Sewing Machine Maintenance") has been meeting monthly on the first Tuesday from 7pm-8pm. They began meeting in the Member lounge in February 2025 and have done an excellent job of advertising the event to the public. They fill the lounge monthly with people and sewing machines, and give free help and guidance to people seeking to keep their private sewing machines working and well maintained. This publicizes Pumping Station: One's existence more broadly and helps us fulfill our 501c3 responsibility to the community. Joe S., Henry, and Jorie have done a great job of creating a welcoming and safe space for people to come to support each other's independence.

These clubs are great examples of people being excellent to each other and building the Pumping Station: One community.

== Synopsis ==
The goal of this amendment is to:

# Advertise that organizing activities and hosting events is valued and can be subsidized by the Pumping Station: One membership, and that boosted club establishment and small resource requests can be handled by the committee without requiring hosts to write additional votes or increasing the risk of vote fatigue by the membership.
# Amend the policy to allow select clubs to report attendance numbers instead of naming specific individuals in their reports.
# Amend the policy to reflect realistic expectations of the committee when it comes to removing boosted status from clubs not meeting the club policy expectations.
# Amend the policy to explicitly allow hybrid virtual / in-person events.
# Amend the policy to make posting to the public calendar a more explicit requirement.
# Expedite some long-running clubs to the roster of clubs with boosted status, resources, and give their volunteer Club Hosts a path to free membership.

While the previous iteration of this document made it clear that boosted club events need to be posted publicly, I'd like to add further explanation for this policy since the requirement has been questioned. Pumping Station: One events that only require space do not need any amount of advertisement, and posting publicly or on the forum is only encouraged to increase participation and avoid conflicts with other events. Once an activity gets special resources and support from the membership, it also receives the special responsibility to give back to the membership. Not all members have access to the calendar on the forum. Posting directly on the website is a more reliable way of granting all members (whose funds and service allow the club to exist) equal access to boosted activities in the space. While not all boosted activities need to allow participation from non-members, sharing boosted activities publicly also creates a more accurate picture of how active the community at Pumping Station: One is to people considering joining the organization.

In addition to amending the policy and framework for boosted clubs, this vote will establish some existing activities as boosted clubs.

# Linux Meetup (Rubin A.)
# Ceramics Office Hours (Knute M. & Claudio V.)
# Sew Clean (Joe S.)

This vote will grant Rubin, Claudio, and Joe a path to free membership and volunteer status.

Giving the formalized status and support to these clubs comes with the responsibility to report minutes via email (clubs@pumpingstationone.org) regularly to the Committee for Club Oversight (CCO) on attendance and activity. Boosted clubs that consistently fail to fulfill this requirement may lose their boosted status.

Any group of members can start a club, schedule meetings, and report attendance and activity (minutes) via email to the CCO. After 3 months of fulfilling these requirements, the club will become eligible for boosted club status and able to request privileges from the board without a member vote. Since the original Club Vote in 2024/2025, the CCO has granted Windy City Amateur Radio Society (WCARS) boosted status along with granting Garett M. Work In Lieu of Dues (WILD / free membership) status. The CCO has also granted WCARS and Renegade Recycling catwalk storage, and Cycle Station: One a $1.1k budget.

Members who are interested in getting organizational support for social activity in the space are encouraged to contact a member of Club Oversight or a Club Host of an existing boosted club for help meeting the requirements of this policy.

== Language of the Vote ==

=== Terms for the Status Quo ===

This is language not intended to add new features to Club behavior, but to create useful terms to describe already existing activity.

A '''Sponsoring Member''' (referred to in brief as "Sponsor") is a Pumping Staton: One member in good standing who voluntarily and intentionally offers their personal assurance for a guest or guests to Pumping Station: One, and is responsible for their supervision. The expectation for guests are outlined in the [[Membership agreement | Membership Agreement]]. This vote does not change any aspect of that agreement. The Membership agreement is currently the primary document that governs guest behavior in the space.

A '''Club Host''' is the person designated to be responsible for the activities of the Club. The Club Host may be, but is NOT REQURIED to be a Pumping Station: One member. The only requirement for a Club Host is that they are not banned from the premises of Pumping Station: One. Club Hosts that are members in good standing also qualify as Sponsors for the Club and for Club Events. A Club Host may choose to pass responsibility for the Club to another person eligible to be a Club Host.

A '''Club Event''' is a group meeting or activity attended by members of the club and advertised beforehand to encourage general participation. Club Events are listed on the Pumping Station: One public calendar, as well as posted on the forum. The current public calendar is available [https://pumpingstationone.org/events on the website] operated via Google Calendar. The current forum is hosted by Discord. The hosting service for either of these may change without amending this policy.

'''Club Minutes''' (referred to in brief as "Minutes") are a report of a scheduled club activity or meeting. The essential components of that report are
# a list of the names of people in attendance (or attendance numbers alone in some circumstances.)
# a list of activities or topics of discussion, agreements, or arrangements that occurred during that specific activity or meeting.

An '''Area Club''' is a club that receives financial support and reserved space from an Area Host. Area Hosts are given significant autonomy in establishing the rules for their Area and how they spend their budget. Activities that need reserved space and are thematically aligned with the Area are often given exemption from normal Tidy Space rules when confined to space designated for that use by the Area Host.

=== Boosted Clubs ===

'''The Committee for Club Oversight''' (referred to in brief as "Club Oversight") is a committee formed by the Board to assist the Board Secretary in reviewing Club Minutes and making recommendations to the Board. Club Minutes, Boosted Club Host changes, and requests for funds, space, or membership, should be directed to Club Oversight. In the absence of a designated Committee, those items are instead sent directly to the Board Secretary. Decisions of the Committee should ideally be done by consensus, but in the case of an impasse, decisions can be made by vote. In the event of a tie vote of the committee, the President's vote is the tiebreaker. If the President is not part of the committee, the Vice President's vote becomes the tiebreaker. If neither of those offices are represented on the committee, the Secretary's vote is the tie breaker. If all board members on the committee are members at large, the side with the most members at large wins the tie.

'''Boosted Clubs''' are groups of people that meet the following criteria:
# Have a designated Club Host
# Include at least one sponsor, which may be the same person as the Club Host in the case that the Club Host is a member
# Are recognized by the board or by vote as a Boosted Club
Boosted Clubs are expected to
# Hold (at a minimum) one boost-qualifying Club Event every calendar month
# Report Minutes via email to the Pumping Station: One Committee for Club Oversight (CCO).
Boosted Clubs may correlate to not-for-profit entities distinct and independent from Pumping Station: One but that share space and resources. Those clubs may share the name of their not-for-profit organization, but the Boosted Club and the organization remain separate entities. For example, if the Boosted Club is loses its status by Board or Member vote, the organization would still exist. Likewise, if the organization loses its charter from the state, the Boosted Club may still continue to organize Events. It is suggested that the leader of the organization also serve as the Club Host, but as the organization is distinct from the Club, this is not required.

Club Hosts of Boosted clubs hold more responsibility. While Club Hosts are not required to schedule Club Events or send Minutes themselves, they are ultimately responsible if these essential tasks are not performed. Boosted Club Hosts can pass responsibility for their club to a new eligible person, but they must inform Club Oversight about the change.

For a Club Event To meet the qualifications for Boosted status, a Club Event must meet the following criteria:
# It must appear on Pumping Station: One's public calendar at least 72 hours before the event occurs, and the calendar post must accurately represent the event's actual place and time
# If all attendees are not members, must be attended by at least one Sponsor
# Must be open to attendance by any member of Pumping Station: One in good standing
The event can take many forms.
# It may be a meeting or activity where participants attend in person on the premises of Pumping Station: One
# It may be a virtual event or virtual / in-person hybrid event where club participants interact through teleconferencing technology
# It may be a meeting or activity that takes place in person at a location within 30 minutes of travel via public transportation from the premises of Pumping Station: One.
Qualifying club events will NOT restrict Pumping Station: One members from attending based on an entry fee or other material remuneration. A Club Event can be held in a commercial establishment like a restaurant or cafe, on the basis that all attendees are not expected to purchase service; it is advised that those organizing such events make arrangements with the proprietors of those establishments beforehand.
This policy does not change the status quo with regard to existing clubs and their events. While all clubs are encouraged to appropriately advertise their activities to the membership (and when appropriate, to the public), make their events accessible, and meet regularly, these higher expectations are for Boosted Clubs and Clubs seeking Boosted status.

Club Minutes may contain any number of names of people who attended, but to count toward the criteria set for Boosted Clubs, there must be at least three people in attendance, and if there are people who are not members in that group, at least one of the group must be a sponsor. In special circumstances when the Club Host is a PS:1 member, Club Oversight may waive the requirement that individual people in attendance be named in the minutes.
Minutes for a scheduled meeting or activity must be submitted to Club Oversight within 8 days from the date of the scheduled meeting or activity. Keeping minutes and submitting them to Club Oversight is important for existing Boosted Clubs, and Clubs seeking Boosted status, but is strictly optional for all other groups and activities. Clubs may also send photographs taken during events to assist the board in promoting the mission of Pumping Station: One.

A Boosted Club that fails to hold events that attract the minimum attendance, or fails to report events in an accurate and timely manner will jeopardize their boosted status. Its Club Host may no longer be eligible for waived membership for holding Club Events, and if the Club has reserved space, that space may become subject to either the Area Host's rules or the rules governing general areas. The Club Host may no longer be permitted to spend member funds earmarked for their Club's events.

Resources allocated to Boosted Clubs may also be increased or decreased by Club Oversight. Club Oversight should consider factors such as need for resources, the size of the Club, the frequency the Club meets, how much publicity the Club attracts, how well the Club is documented, how well the Club cleans up after events, how organized/clean/well-labelled their allocated space is, and finally the Club's history of regular attendance.

A Club that has lost its Boosted status can regain that status by following the steps expected of Clubs seeking Boosted status.

=== The following Clubs are Boosted by this vote ===

# '''Linux Meetup''' is granted boosted status with Rubin A. as the Club Host. Linux Meetup is granted a $450 slice of the recently allocated Club Oversight budget. This grant does not change the balance of unallocated member funds.
# '''Ceramics Office Hours''' is granted boosted status with Claudio V. as the Club Host. Ceramics Office Hours is granted storage in the Small Metals Area and a $500 slice of the recently allocated Club Oversight budget. This grant does not change the balance of unallocated member funds.
# '''Sew Clean''' is granted boosted status with Joe S. as the Club Host.

A committee vote to grant these club hosts Work In Lieu of Dues (WILD) membership status will convene on the passing of this vote.

This vote does not decrease the pool of member funds allocated for future member votes. It allocates money already established for Club Oversight ($4,000) in the recent Budget vote. After this vote passes, $2,050 will have been allocated from the Clubs Committee budget for clubs, and $1,950 will remain for distribution to clubs.

=== Updated Reporting Requirements ===
# '''TOOOL''' was granted boosted status under the previous vote, and has met all the reporting requirements for boosted status until very recently. TOOOL is now exempt from reporting individuals in attendance, and instead is expected to report approximate attendance numbers instead. Other clubs may request a similar change in reporting expectations to be granted by the determination of the Committee for Club Oversight.

=== Authoritative Document ===

Once this vote passes, it becomes the authoritative document on club policy, supplanting the original [[Club Vote]]. Other documents on the wiki that exist to communicate the policy defined by the vote will be updated to reflect the changes. The [[Club Vote]] page will be updated to indicate its deprecated status and a link will be added directing people to this page.

[[Category:2026 Votes]]
[[Category:Votes]]

Committee for Club Oversight

2026-03-27T05:28:49Z

Books: /* Board Meeting Minutes */

The Committee for Club Oversight, colloquially known as the Club Committee, is a group responsible for administrating support for Clubs that qualify for Boosted status as well as Clubs seeking Boosted status.

== Contact ==

During the run-up to the vote, [[Boosted Clubs]] and Clubs seeking Boosted status were encouraged to email minutes to the board Secretary. Minutes should now be sent to clubs at pumpingstationone dot org. The secretary and all of the other committee members will receive the email.

== Members ==

* Aaron Houska
* [[User:Books | Books]]
* Ian Sampson
* [[User:Naitotchi | James Lamken]]

== History ==

The Committee was formed on [[Board_Meeting_Notes_2025-01-21 | January 21st, 2025]] to support the [[Club Vote]] which passed on January 28th.

Nick Hawley resigned from the committee, and Aaron Houska joined on [[Board_Meeting_Notes_2026-01-06 | January 6th, 2026]].

=== Board Meeting Minutes ===
* [[Board_Meeting_Notes_2024-12-17]]
* [[Board_Meeting_Notes_2025-03-18]]
* [[Board_Meeting_Notes_2025-06-03]]
* [[Board_Meeting_Notes_2026-02-17]]

[[Category:Committees]]

Committee for Club Oversight

2026-03-27T05:25:37Z

Books: /* Board Meeting Minutes */

The Committee for Club Oversight, colloquially known as the Club Committee, is a group responsible for administrating support for Clubs that qualify for Boosted status as well as Clubs seeking Boosted status.

== Contact ==

During the run-up to the vote, [[Boosted Clubs]] and Clubs seeking Boosted status were encouraged to email minutes to the board Secretary. Minutes should now be sent to clubs at pumpingstationone dot org. The secretary and all of the other committee members will receive the email.

== Members ==

* Aaron Houska
* [[User:Books | Books]]
* Ian Sampson
* [[User:Naitotchi | James Lamken]]

== History ==

The Committee was formed on [[Board_Meeting_Notes_2025-01-21 | January 21st, 2025]] to support the [[Club Vote]] which passed on January 28th.

Nick Hawley resigned from the committee, and Aaron Houska joined on [[Board_Meeting_Notes_2026-01-06 | January 6th, 2026]].

=== Board Meeting Minutes ===
* [[Board_Meeting_Notes_2025-03-18]]
* [[Board_Meeting_Notes_2026-02-17]]

[[Category:Committees]]

Committees

2026-03-27T05:21:32Z

Books: /* Current Committees */

{{delete|is currently duplicated by the Category:Committees page}}

Check out these pages to see what these current or past committees are about, or who to contact if you have a question about that area.

== Current Committees ==

* Member Management Team
* General Operations Team
* [[Committee for Club Oversight]]
* Dispute Resolution Committee

== Past Committees ==

* [[SafetyProject|Safety Committee]]
* [[Danger committee]]
* [[NOC Group]]
* A/V Team
* Wiki Committee
* [[Space Planning Safety and Fitness Committee]]
* [[Space Planning for Hosted Areas Committee]]
* [[2016 Budget Committee]]
* [[PR Committee]]
* [[2015 Moving Committee]]

[[Category:Admin]][[Category:Committees]]

Committee for Club Oversight

2026-03-27T05:18:45Z

Books: /* History */

The Committee for Club Oversight, colloquially known as the Club Committee, is a group responsible for administrating support for Clubs that qualify for Boosted status as well as Clubs seeking Boosted status.

== Contact ==

During the run-up to the vote, [[Boosted Clubs]] and Clubs seeking Boosted status were encouraged to email minutes to the board Secretary. Minutes should now be sent to clubs at pumpingstationone dot org. The secretary and all of the other committee members will receive the email.

== Members ==

* Aaron Houska
* [[User:Books | Books]]
* Ian Sampson
* [[User:Naitotchi | James Lamken]]

== History ==

The Committee was formed on [[Board_Meeting_Notes_2025-01-21 | January 21st, 2025]] to support the [[Club Vote]] which passed on January 28th.

Nick Hawley resigned from the committee, and Aaron Houska joined on [[Board_Meeting_Notes_2026-01-06 | January 6th, 2026]].

=== Board Meeting Minutes ===
* [[Board_Meeting_Notes_2026-02-17]]

[[Category:Committees]]

Club Vote 2026

2026-03-27T03:21:35Z

Books: /* Club Hosts */ Removed Lyn

== Sponsor ==
* [[User:Books|Books]]

== Co-Sponsors ==

=== Board Members ===

* Ian Sampson (Club Committee / Vice President)
* Thomas Repasky (Director at Large)

=== Club Hosts ===

* Claudio V (Ceramics Club Host)
* Eli Underhill-Miller (Cycle Station: One Host)
* Garett Murphy (Windy City Amateur Radio Society Host)
* Joe S (Sew Clean Host)
* Violet Lucas (Renegade Recycling Host)
* Will McShane (Analog Game Night Host)

=== Other Members ===

* Alan Insley (Small Metals Area Host)
* David Perkins
* Debbie Caruso
* Knute C (Ceramics Club)

== Vote Results ==
Quorum:[ ~75 ]

== Statement of Purpose ==

Amend the original club vote based on a year of club oversight experience and expedite boosted status for established clubs that are seeking further support.

== Schedule ==
==== Proposal Date ====
Date this proposal was posted to the membership and a request for a vote date was sent to the Board.

'''March 24 2026'''

==== Member Input ====
Does the Sponsor choose to open the language of the vote for changes due to member input? (optional and can be modified at any time)

'''YES'''

==== Vote Announcement and Beginning Date of the Discussion Period ====

'''March 24 2026'''

==== Language Lock Date and Start of Voting ====
Five days prior to the Day of the Vote, the vote language is locked, all edits are frozen, and the language of the vote is converted to a pdf file. Ballots that include the pdf are sent to the Membership, and electronic voting begins. '' Note that the minimum discussion period of seven days leaves only two days for changes before the lock takes place. ''

'''March 26 2026'''

==== Day of the Vote ====

Date the Board has assigned for the vote. The Day of the Vote is the day the vote closes.

'''March 31 2026'''

== Background ==

Clubs - member initiated activities and meetings which are often open to public participation, also known as [[:Category:Interest_Groups | Interest Groups]] arise from the [[Membership_agreement#Guests|Membership Agreement]] which specifically permits members to invite visitors to the space as long as they are supervised, and the foundational concept of [[Just_Fucking_Do_It|JFDI]]. The oldest documented continuing group activity that could be called a club was [https://pumpingstationone.org/about/| Power Wheels Racing Series in 2009], only a year after Pumping Station: One was officially founded, and is now known as [[Power Racing Team|Power Racing Series]]. It has since formed its own non-profit, but continues to use Pumping Station: One for storage and meetings. [[NERP|NERP or Not Exclusively Raspberry Pi]] also has a long history, hosted by Ed Bennet since 2012. Both of these groups have increased the profile of Pumping Station: One and been of great benefit to the membership.

[[James_Lamken_Campaign#Community_Engagement|James Lamken]] has identified the need to expand on the clubs and activities we have at PS1 in his campaign for President, as well as the importance of member involvement. At the time of this vote, we now own the PS:1 building and are making good progress towards paying off the loan. The loan payments are currently funded primarily by member dues. We've seen the membership continue to grow at a modest rate. Our support for clubs and activities that can be attended by prospective members and enhance the membership of current members are essential in continuing that trend.

I can attest to the effectiveness of clubs bringing in new members. When Shellie was Arts Area Host, she organized regular craft nights and put them on the calendar as open to the public. I had toured Pumping Station before, but regular interaction with members at crafts night was what lead me to eventually become a member myself. It should be noted that while many clubs are long-lived, some are ephemeral. There are no longer public craft nights in Arts, but several other great activities have sprung up to take its place.

Most clubs require only a room to meet, and are completely member organized without any input or direct supervision from the board. Electronic Music Mangling Group, Linux Club, and Python Office Hours are current examples of these kinds of groups. Other groups are organized or develop in coordination with Area Hosts, who give them funding and area space to grow. For example, Ceramics Office Hours operates with the support of the Small Metals Area Host, and shares the kilns for clay firing.

The Open Organisation Of Lockpickers (TOOOL) predates Pumping Station: One by several years, but had made it the center for its regular monthly meet-ups. [[TOOOL Chicago]] has been a great resource for PS:1 and organized several popular large events. Lyn Coel discovered TOOOL after becoming a PS:1 member in 2013, and went on to win the 1st place Chicago Locksport award in 2017. In addition to the volunteer positions she has held at the space, she became co-president of TOOOL in 2023. TOOOL meets the first Wednesday of every month in the lounge. Due to the stigma associated with developing a deep understanding of the design and vulnerabilities of locks (a stigma with which hackers are keenly familiar) reporting individuals who attend TOOOL meetings has become a barrier to its continued participation in the boosted club framework.

Linux Meetup has been meeting bi-weekly on Thursday at 7pm in electronics for several years, and has seen a significant increase in attendance and activity since it began being lead by Rubin A. Rubin has also been hosting Home Lab meetups on alternate Thursdays in the same place and time slot. He has recently combined the events, making this a well-attended weekly social highlight at Pumping Station: One.

[[File:Ceramics-club.jpg|thumb|Ceramics Office Hours on Wednesday]]

Ceramics Office Hours has been meeting weekly from 6:30-9:30pm and often continuing until later. Meetings were listed on the public calendar starting in February, and have been running in an unofficial capacity on the Discord calendar since last year. Knute and Claudio have been hosting classes on clay throwing, glazing, and modeling. They've built a vibrant ceramics community at PS:1, and organized members to pool their funds to make group bulk purchases of clay and other supplies.

Sew Clean (formerly "Sewing Machine Maintenance") has been meeting monthly on the first Tuesday from 7pm-8pm. They began meeting in the Member lounge in February 2025 and have done an excellent job of advertising the event to the public. They fill the lounge monthly with people and sewing machines, and give free help and guidance to people seeking to keep their private sewing machines working and well maintained. This publicizes Pumping Station: One's existence more broadly and helps us fulfill our 501c3 responsibility to the community. Joe S., Henry, and Jorie have done a great job of creating a welcoming and safe space for people to come to support each other's independence.

These clubs are great examples of people being excellent to each other and building the Pumping Station: One community.

== Synopsis ==
The goal of this amendment is to:

# Advertise that organizing activities and hosting events is valued and can be subsidized by the Pumping Station: One membership, and that boosted club establishment and small resource requests can be handled by the committee without requiring hosts to write additional votes or increasing the risk of vote fatigue by the membership.
# Amend the policy to allow select clubs to report attendance numbers instead of naming specific individuals in their reports.
# Amend the policy to reflect realistic expectations of the committee when it comes to removing boosted status from clubs not meeting the club policy expectations.
# Amend the policy to explicitly allow hybrid virtual / in-person events.
# Amend the policy to make posting to the public calendar a more explicit requirement.
# Expedite some long-running clubs to the roster of clubs with boosted status, resources, and give their volunteer Club Hosts a path to free membership.

While the previous iteration of this document made it clear that boosted club events need to be posted publicly, I'd like to add further explanation for this policy since the requirement has been questioned. Pumping Station: One events that only require space do not need any amount of advertisement, and posting publicly or on the forum is only encouraged to increase participation and avoid conflicts with other events. Once an activity gets special resources and support from the membership, it also receives the special responsibility to give back to the membership. Not all members have access to the calendar on the forum. Posting directly on the website is a more reliable way of granting all members (whose funds and service allow the club to exist) equal access to boosted activities in the space. While not all boosted activities need to allow participation from non-members, sharing boosted activities publicly also creates a more accurate picture of how active the community at Pumping Station: One is to people considering joining the organization.

In addition to amending the policy and framework for boosted clubs, this vote will establish some existing activities as boosted clubs.

# Linux Meetup (Rubin A.)
# Ceramics Office Hours (Knute M. & Claudio V.)
# Sew Clean (Joe S.)

This vote will grant Rubin, Claudio, and Joe a path to free membership and volunteer status.

Giving the formalized status and support to these clubs comes with the responsibility to report minutes via email (clubs@pumpingstationone.org) regularly to the Committee for Club Oversight (CCO) on attendance and activity. Boosted clubs that consistently fail to fulfill this requirement may lose their boosted status.

Any group of members can start a club, schedule meetings, and report attendance and activity (minutes) via email to the CCO. After 3 months of fulfilling these requirements, the club will become eligible for boosted club status and able to request privileges from the board without a member vote. Since the original Club Vote in 2024/2025, the CCO has granted Windy City Amateur Radio Society (WCARS) and Python Office Hours boosted status along with granting Garett M. and Carl K. Work In Lieu of Dues (WILD / free membership) status. The CCO has also granted WCARS and Renegade Recycling catwalk storage, and Cycle Station: One a $1.1k budget.

Members who are interested in getting organizational support for social activity in the space are encouraged to contact a member of Club Oversight or a Club Host of an existing boosted club for help meeting the requirements of this policy.

== Language of the Vote ==

=== Terms for the Status Quo ===

This is language not intended to add new features to Club behavior, but to create useful terms to describe already existing activity.

A '''Sponsoring Member''' (referred to in brief as "Sponsor") is a Pumping Staton: One member in good standing who voluntarily and intentionally offers their personal assurance for a guest or guests to Pumping Station: One, and is responsible for their supervision. The expectation for guests are outlined in the [[Membership agreement | Membership Agreement]]. This vote does not change any aspect of that agreement. The Membership agreement is currently the primary document that governs guest behavior in the space.

A '''Club Host''' is the person designated to be responsible for the activities of the Club. The Club Host may be, but is NOT REQURIED to be a Pumping Station: One member. The only requirement for a Club Host is that they are not banned from the premises of Pumping Station: One. Club Hosts that are members in good standing also qualify as Sponsors for the Club and for Club Events. A Club Host may choose to pass responsibility for the Club to another person eligible to be a Club Host.

A '''Club Event''' is a group meeting or activity attended by members of the club and advertised beforehand to encourage general participation. Club Events are listed on the Pumping Station: One public calendar, as well as posted on the forum. The current public calendar is available [https://pumpingstationone.org/events on the website] operated via Google Calendar. The current forum is hosted by Discord. The hosting service for either of these may change without amending this policy.

'''Club Minutes''' (referred to in brief as "Minutes") are a report of a scheduled club activity or meeting. The essential components of that report are
# a list of the names of people in attendance (or attendance numbers alone in some circumstances.)
# a list of activities or topics of discussion, agreements, or arrangements that occurred during that specific activity or meeting.

An '''Area Club''' is a club that receives financial support and reserved space from an Area Host. Area Hosts are given significant autonomy in establishing the rules for their Area and how they spend their budget. Activities that need reserved space and are thematically aligned with the Area are often given exemption from normal Tidy Space rules when confined to space designated for that use by the Area Host.

=== Boosted Clubs ===

'''The Committee for Club Oversight''' (referred to in brief as "Club Oversight") is a committee formed by the Board to assist the Board Secretary in reviewing Club Minutes and making recommendations to the Board. Club Minutes, Boosted Club Host changes, and requests for funds, space, or membership, should be directed to Club Oversight. In the absence of a designated Committee, those items are instead sent directly to the Board Secretary. Decisions of the Committee should ideally be done by consensus, but in the case of an impasse, decisions can be made by vote. In the event of a tie vote of the committee, the President's vote is the tiebreaker. If the President is not part of the committee, the Vice President's vote becomes the tiebreaker. If neither of those offices are represented on the committee, the Secretary's vote is the tie breaker. If all board members on the committee are members at large, the side with the most members at large wins the tie.

'''Boosted Clubs''' are groups of people that meet the following criteria:
# Have a designated Club Host
# Include at least one sponsor, which may be the same person as the Club Host in the case that the Club Host is a member
# Are recognized by the board or by vote as a Boosted Club
Boosted Clubs are expected to
# Hold (at a minimum) one boost-qualifying Club Event every calendar month
# Report Minutes via email to the Pumping Station: One Committee for Club Oversight (CCO).
Boosted Clubs may correlate to not-for-profit entities distinct and independent from Pumping Station: One but that share space and resources. Those clubs may share the name of their not-for-profit organization, but the Boosted Club and the organization remain separate entities. For example, if the Boosted Club is loses its status by Board or Member vote, the organization would still exist. Likewise, if the organization loses its charter from the state, the Boosted Club may still continue to organize Events. It is suggested that the leader of the organization also serve as the Club Host, but as the organization is distinct from the Club, this is not required.

Club Hosts of Boosted clubs hold more responsibility. While Club Hosts are not required to schedule Club Events or send Minutes themselves, they are ultimately responsible if these essential tasks are not performed. Boosted Club Hosts can pass responsibility for their club to a new eligible person, but they must inform Club Oversight about the change.

For a Club Event To meet the qualifications for Boosted status, a Club Event must meet the following criteria:
# It must appear on Pumping Station: One's public calendar at least 72 hours before the event occurs, and the calendar post must accurately represent the event's actual place and time
# If all attendees are not members, must be attended by at least one Sponsor
# Must be open to attendance by any member of Pumping Station: One in good standing
The event can take many forms.
# It may be a meeting or activity where participants attend in person on the premises of Pumping Station: One
# It may be a virtual event or virtual / in-person hybrid event where club participants interact through teleconferencing technology
# It may be a meeting or activity that takes place in person at a location within 30 minutes of travel via public transportation from the premises of Pumping Station: One.
Qualifying club events will NOT restrict Pumping Station: One members from attending based on an entry fee or other material remuneration. A Club Event can be held in a commercial establishment like a restaurant or cafe, on the basis that all attendees are not expected to purchase service; it is advised that those organizing such events make arrangements with the proprietors of those establishments beforehand.
This policy does not change the status quo with regard to existing clubs and their events. While all clubs are encouraged to appropriately advertise their activities to the membership (and when appropriate, to the public), make their events accessible, and meet regularly, these higher expectations are for Boosted Clubs and Clubs seeking Boosted status.

Club Minutes may contain any number of names of people who attended, but to count toward the criteria set for Boosted Clubs, there must be at least three people in attendance, and if there are people who are not members in that group, at least one of the group must be a sponsor. In special circumstances when the Club Host is a PS:1 member, Club Oversight may waive the requirement that individual people in attendance be named in the minutes.
Minutes for a scheduled meeting or activity must be submitted to Club Oversight within 8 days from the date of the scheduled meeting or activity. Keeping minutes and submitting them to Club Oversight is important for existing Boosted Clubs, and Clubs seeking Boosted status, but is strictly optional for all other groups and activities. Clubs may also send photographs taken during events to assist the board in promoting the mission of Pumping Station: One.

A Boosted Club that fails to hold events that attract the minimum attendance, or fails to report events in an accurate and timely manner will jeopardize their boosted status. Its Club Host may no longer be eligible for waived membership for holding Club Events, and if the Club has reserved space, that space may become subject to either the Area Host's rules or the rules governing general areas. The Club Host may no longer be permitted to spend member funds earmarked for their Club's events.

Resources allocated to Boosted Clubs may also be increased or decreased by Club Oversight. Club Oversight should consider factors such as need for resources, the size of the Club, the frequency the Club meets, how much publicity the Club attracts, how well the Club is documented, how well the Club cleans up after events, how organized/clean/well-labelled their allocated space is, and finally the Club's history of regular attendance.

A Club that has lost its Boosted status can regain that status by following the steps expected of Clubs seeking Boosted status.

=== The following Clubs are Boosted by this vote ===

# '''Linux Meetup''' is granted boosted status with Rubin A. as the Club Host. Linux Meetup is granted a $450 slice of the recently allocated Club Oversight budget. This grant does not change the balance of unallocated member funds.
# '''Ceramics Office Hours''' is granted boosted status with Claudio V. as the Club Host. Ceramics Office Hours is granted storage in the Small Metals Area and a $500 slice of the recently allocated Club Oversight budget. This grant does not change the balance of unallocated member funds.
# '''Sew Clean''' is granted boosted status with Joe S. as the Club Host.

A committee vote to grant these club hosts Work In Lieu of Dues (WILD) membership status will convene on the passing of this vote.

This vote does not decrease the pool of member funds allocated for future member votes. It allocates money already established for Club Oversight ($4,000) in the recent Budget vote. After this vote passes, $2,050 will have been allocated from the Clubs Committee budget for clubs, and $1,950 will remain for distribution to clubs.

=== Updated Reporting Requirements ===
# '''TOOOL''' was granted boosted status under the previous vote, and has met all the reporting requirements for boosted status until very recently. TOOOL is now exempt from reporting individuals in attendance, and instead is expected to report approximate attendance numbers instead. Other clubs may request a similar change in reporting expectations to be granted by the determination of the Committee for Club Oversight.

=== Authoritative Document ===

Once this vote passes, it becomes the authoritative document on club policy, supplanting the original [[Club Vote]]. Other documents on the wiki that exist to communicate the policy defined by the vote will be updated to reflect the changes. The [[Club Vote]] page will be updated to indicate its deprecated status and a link will be added directing people to this page.

[[Category:2026 Votes]]
[[Category:Votes]]

Club Vote 2026

2026-03-26T07:58:26Z

Books: /* Background */

== Sponsor ==
* [[User:Books|Books]]

== Co-Sponsors ==

=== Board Members ===

* Ian Sampson (Club Committee / Vice President)
* Thomas Repasky (Director at Large)

=== Club Hosts ===

* Claudio V (Ceramics Club Host)
* Eli Underhill-Miller (Cycle Station: One Host)
* Garett Murphy (Windy City Amateur Radio Society Host)
* Lyn Coel (TOOOL Host)
* Joe S (Sew Clean Host)
* Violet Lucas (Renegade Recycling Host)
* Will McShane (Analog Game Night Host)

=== Other Members ===

* Alan Insley (Small Metals Area Host)
* David Perkins
* Debbie Caruso
* Knute C (Ceramics Club)

== Vote Results ==
Quorum:[ ~75 ]

== Statement of Purpose ==

Amend the original club vote based on a year of club oversight experience and expedite boosted status for established clubs that are seeking further support.

== Schedule ==
==== Proposal Date ====
Date this proposal was posted to the membership and a request for a vote date was sent to the Board.

'''March 24 2026'''

==== Member Input ====
Does the Sponsor choose to open the language of the vote for changes due to member input? (optional and can be modified at any time)

'''YES'''

==== Vote Announcement and Beginning Date of the Discussion Period ====

'''March 24 2026'''

==== Language Lock Date and Start of Voting ====
Five days prior to the Day of the Vote, the vote language is locked, all edits are frozen, and the language of the vote is converted to a pdf file. Ballots that include the pdf are sent to the Membership, and electronic voting begins. '' Note that the minimum discussion period of seven days leaves only two days for changes before the lock takes place. ''

'''March 26 2026'''

==== Day of the Vote ====

Date the Board has assigned for the vote. The Day of the Vote is the day the vote closes.

'''March 31 2026'''

== Background ==

Clubs - member initiated activities and meetings which are often open to public participation, also known as [[:Category:Interest_Groups | Interest Groups]] arise from the [[Membership_agreement#Guests|Membership Agreement]] which specifically permits members to invite visitors to the space as long as they are supervised, and the foundational concept of [[Just_Fucking_Do_It|JFDI]]. The oldest documented continuing group activity that could be called a club was [https://pumpingstationone.org/about/| Power Wheels Racing Series in 2009], only a year after Pumping Station: One was officially founded, and is now known as [[Power Racing Team|Power Racing Series]]. It has since formed its own non-profit, but continues to use Pumping Station: One for storage and meetings. [[NERP|NERP or Not Exclusively Raspberry Pi]] also has a long history, hosted by Ed Bennet since 2012. Both of these groups have increased the profile of Pumping Station: One and been of great benefit to the membership.

[[James_Lamken_Campaign#Community_Engagement|James Lamken]] has identified the need to expand on the clubs and activities we have at PS1 in his campaign for President, as well as the importance of member involvement. At the time of this vote, we now own the PS:1 building and are making good progress towards paying off the loan. The loan payments are currently funded primarily by member dues. We've seen the membership continue to grow at a modest rate. Our support for clubs and activities that can be attended by prospective members and enhance the membership of current members are essential in continuing that trend.

I can attest to the effectiveness of clubs bringing in new members. When Shellie was Arts Area Host, she organized regular craft nights and put them on the calendar as open to the public. I had toured Pumping Station before, but regular interaction with members at crafts night was what lead me to eventually become a member myself. It should be noted that while many clubs are long-lived, some are ephemeral. There are no longer public craft nights in Arts, but several other great activities have sprung up to take its place.

Most clubs require only a room to meet, and are completely member organized without any input or direct supervision from the board. Electronic Music Mangling Group, Linux Club, and Python Office Hours are current examples of these kinds of groups. Other groups are organized or develop in coordination with Area Hosts, who give them funding and area space to grow. For example, Ceramics Office Hours operates with the support of the Small Metals Area Host, and shares the kilns for clay firing.

The Open Organisation Of Lockpickers (TOOOL) predates Pumping Station: One by several years, but had made it the center for its regular monthly meet-ups. [[TOOOL Chicago]] has been a great resource for PS:1 and organized several popular large events. Lyn Coel discovered TOOOL after becoming a PS:1 member in 2013, and went on to win the 1st place Chicago Locksport award in 2017. In addition to the volunteer positions she has held at the space, she became co-president of TOOOL in 2023. TOOOL meets the first Wednesday of every month in the lounge. Due to the stigma associated with developing a deep understanding of the design and vulnerabilities of locks (a stigma with which hackers are keenly familiar) reporting individuals who attend TOOOL meetings has become a barrier to its continued participation in the boosted club framework.

Linux Meetup has been meeting bi-weekly on Thursday at 7pm in electronics for several years, and has seen a significant increase in attendance and activity since it began being lead by Rubin A. Rubin has also been hosting Home Lab meetups on alternate Thursdays in the same place and time slot. He has recently combined the events, making this a well-attended weekly social highlight at Pumping Station: One.

[[File:Ceramics-club.jpg|thumb|Ceramics Office Hours on Wednesday]]

Ceramics Office Hours has been meeting weekly from 6:30-9:30pm and often continuing until later. Meetings were listed on the public calendar starting in February, and have been running in an unofficial capacity on the Discord calendar since last year. Knute and Claudio have been hosting classes on clay throwing, glazing, and modeling. They've built a vibrant ceramics community at PS:1, and organized members to pool their funds to make group bulk purchases of clay and other supplies.

Sew Clean (formerly "Sewing Machine Maintenance") has been meeting monthly on the first Tuesday from 7pm-8pm. They began meeting in the Member lounge in February 2025 and have done an excellent job of advertising the event to the public. They fill the lounge monthly with people and sewing machines, and give free help and guidance to people seeking to keep their private sewing machines working and well maintained. This publicizes Pumping Station: One's existence more broadly and helps us fulfill our 501c3 responsibility to the community. Joe S., Henry, and Jorie have done a great job of creating a welcoming and safe space for people to come to support each other's independence.

These clubs are great examples of people being excellent to each other and building the Pumping Station: One community.

== Synopsis ==
The goal of this amendment is to:

# Advertise that organizing activities and hosting events is valued and can be subsidized by the Pumping Station: One membership, and that boosted club establishment and small resource requests can be handled by the committee without requiring hosts to write additional votes or increasing the risk of vote fatigue by the membership.
# Amend the policy to allow select clubs to report attendance numbers instead of naming specific individuals in their reports.
# Amend the policy to reflect realistic expectations of the committee when it comes to removing boosted status from clubs not meeting the club policy expectations.
# Amend the policy to explicitly allow hybrid virtual / in-person events.
# Amend the policy to make posting to the public calendar a more explicit requirement.
# Expedite some long-running clubs to the roster of clubs with boosted status, resources, and give their volunteer Club Hosts a path to free membership.

While the previous iteration of this document made it clear that boosted club events need to be posted publicly, I'd like to add further explanation for this policy since the requirement has been questioned. Pumping Station: One events that only require space do not need any amount of advertisement, and posting publicly or on the forum is only encouraged to increase participation and avoid conflicts with other events. Once an activity gets special resources and support from the membership, it also receives the special responsibility to give back to the membership. Not all members have access to the calendar on the forum. Posting directly on the website is a more reliable way of granting all members (whose funds and service allow the club to exist) equal access to boosted activities in the space. While not all boosted activities need to allow participation from non-members, sharing boosted activities publicly also creates a more accurate picture of how active the community at Pumping Station: One is to people considering joining the organization.

In addition to amending the policy and framework for boosted clubs, this vote will establish some existing activities as boosted clubs.

# Linux Meetup (Rubin A.)
# Ceramics Office Hours (Knute M. & Claudio V.)
# Sew Clean (Joe S.)

This vote will grant Rubin, Claudio, and Joe a path to free membership and volunteer status.

Giving the formalized status and support to these clubs comes with the responsibility to report minutes via email (clubs@pumpingstationone.org) regularly to the Committee for Club Oversight (CCO) on attendance and activity. Boosted clubs that consistently fail to fulfill this requirement may lose their boosted status.

Any group of members can start a club, schedule meetings, and report attendance and activity (minutes) via email to the CCO. After 3 months of fulfilling these requirements, the club will become eligible for boosted club status and able to request privileges from the board without a member vote. Since the original Club Vote in 2024/2025, the CCO has granted Windy City Amateur Radio Society (WCARS) and Python Office Hours boosted status along with granting Garett M. and Carl K. Work In Lieu of Dues (WILD / free membership) status. The CCO has also granted WCARS and Renegade Recycling catwalk storage, and Cycle Station: One a $1.1k budget.

Members who are interested in getting organizational support for social activity in the space are encouraged to contact a member of Club Oversight or a Club Host of an existing boosted club for help meeting the requirements of this policy.

== Language of the Vote ==

=== Terms for the Status Quo ===

This is language not intended to add new features to Club behavior, but to create useful terms to describe already existing activity.

A '''Sponsoring Member''' (referred to in brief as "Sponsor") is a Pumping Staton: One member in good standing who voluntarily and intentionally offers their personal assurance for a guest or guests to Pumping Station: One, and is responsible for their supervision. The expectation for guests are outlined in the [[Membership agreement | Membership Agreement]]. This vote does not change any aspect of that agreement. The Membership agreement is currently the primary document that governs guest behavior in the space.

A '''Club Host''' is the person designated to be responsible for the activities of the Club. The Club Host may be, but is NOT REQURIED to be a Pumping Station: One member. The only requirement for a Club Host is that they are not banned from the premises of Pumping Station: One. Club Hosts that are members in good standing also qualify as Sponsors for the Club and for Club Events. A Club Host may choose to pass responsibility for the Club to another person eligible to be a Club Host.

A '''Club Event''' is a group meeting or activity attended by members of the club and advertised beforehand to encourage general participation. Club Events are listed on the Pumping Station: One public calendar, as well as posted on the forum. The current public calendar is available [https://pumpingstationone.org/events on the website] operated via Google Calendar. The current forum is hosted by Discord. The hosting service for either of these may change without amending this policy.

'''Club Minutes''' (referred to in brief as "Minutes") are a report of a scheduled club activity or meeting. The essential components of that report are
# a list of the names of people in attendance (or attendance numbers alone in some circumstances.)
# a list of activities or topics of discussion, agreements, or arrangements that occurred during that specific activity or meeting.

An '''Area Club''' is a club that receives financial support and reserved space from an Area Host. Area Hosts are given significant autonomy in establishing the rules for their Area and how they spend their budget. Activities that need reserved space and are thematically aligned with the Area are often given exemption from normal Tidy Space rules when confined to space designated for that use by the Area Host.

=== Boosted Clubs ===

'''The Committee for Club Oversight''' (referred to in brief as "Club Oversight") is a committee formed by the Board to assist the Board Secretary in reviewing Club Minutes and making recommendations to the Board. Club Minutes, Boosted Club Host changes, and requests for funds, space, or membership, should be directed to Club Oversight. In the absence of a designated Committee, those items are instead sent directly to the Board Secretary. Decisions of the Committee should ideally be done by consensus, but in the case of an impasse, decisions can be made by vote. In the event of a tie vote of the committee, the President's vote is the tiebreaker. If the President is not part of the committee, the Vice President's vote becomes the tiebreaker. If neither of those offices are represented on the committee, the Secretary's vote is the tie breaker. If all board members on the committee are members at large, the side with the most members at large wins the tie.

'''Boosted Clubs''' are groups of people that meet the following criteria:
# Have a designated Club Host
# Include at least one sponsor, which may be the same person as the Club Host in the case that the Club Host is a member
# Are recognized by the board or by vote as a Boosted Club
Boosted Clubs are expected to
# Hold (at a minimum) one boost-qualifying Club Event every calendar month
# Report Minutes via email to the Pumping Station: One Committee for Club Oversight (CCO).
Boosted Clubs may correlate to not-for-profit entities distinct and independent from Pumping Station: One but that share space and resources. Those clubs may share the name of their not-for-profit organization, but the Boosted Club and the organization remain separate entities. For example, if the Boosted Club is loses its status by Board or Member vote, the organization would still exist. Likewise, if the organization loses its charter from the state, the Boosted Club may still continue to organize Events. It is suggested that the leader of the organization also serve as the Club Host, but as the organization is distinct from the Club, this is not required.

Club Hosts of Boosted clubs hold more responsibility. While Club Hosts are not required to schedule Club Events or send Minutes themselves, they are ultimately responsible if these essential tasks are not performed. Boosted Club Hosts can pass responsibility for their club to a new eligible person, but they must inform Club Oversight about the change.

For a Club Event To meet the qualifications for Boosted status, a Club Event must meet the following criteria:
# It must appear on Pumping Station: One's public calendar at least 72 hours before the event occurs, and the calendar post must accurately represent the event's actual place and time
# If all attendees are not members, must be attended by at least one Sponsor
# Must be open to attendance by any member of Pumping Station: One in good standing
The event can take many forms.
# It may be a meeting or activity where participants attend in person on the premises of Pumping Station: One
# It may be a virtual event or virtual / in-person hybrid event where club participants interact through teleconferencing technology
# It may be a meeting or activity that takes place in person at a location within 30 minutes of travel via public transportation from the premises of Pumping Station: One.
Qualifying club events will NOT restrict Pumping Station: One members from attending based on an entry fee or other material remuneration. A Club Event can be held in a commercial establishment like a restaurant or cafe, on the basis that all attendees are not expected to purchase service; it is advised that those organizing such events make arrangements with the proprietors of those establishments beforehand.
This policy does not change the status quo with regard to existing clubs and their events. While all clubs are encouraged to appropriately advertise their activities to the membership (and when appropriate, to the public), make their events accessible, and meet regularly, these higher expectations are for Boosted Clubs and Clubs seeking Boosted status.

Club Minutes may contain any number of names of people who attended, but to count toward the criteria set for Boosted Clubs, there must be at least three people in attendance, and if there are people who are not members in that group, at least one of the group must be a sponsor. In special circumstances when the Club Host is a PS:1 member, Club Oversight may waive the requirement that individual people in attendance be named in the minutes.
Minutes for a scheduled meeting or activity must be submitted to Club Oversight within 8 days from the date of the scheduled meeting or activity. Keeping minutes and submitting them to Club Oversight is important for existing Boosted Clubs, and Clubs seeking Boosted status, but is strictly optional for all other groups and activities. Clubs may also send photographs taken during events to assist the board in promoting the mission of Pumping Station: One.

A Boosted Club that fails to hold events that attract the minimum attendance, or fails to report events in an accurate and timely manner will jeopardize their boosted status. Its Club Host may no longer be eligible for waived membership for holding Club Events, and if the Club has reserved space, that space may become subject to either the Area Host's rules or the rules governing general areas. The Club Host may no longer be permitted to spend member funds earmarked for their Club's events.

Resources allocated to Boosted Clubs may also be increased or decreased by Club Oversight. Club Oversight should consider factors such as need for resources, the size of the Club, the frequency the Club meets, how much publicity the Club attracts, how well the Club is documented, how well the Club cleans up after events, how organized/clean/well-labelled their allocated space is, and finally the Club's history of regular attendance.

A Club that has lost its Boosted status can regain that status by following the steps expected of Clubs seeking Boosted status.

=== The following Clubs are Boosted by this vote ===

# '''Linux Meetup''' is granted boosted status with Rubin A. as the Club Host. Linux Meetup is granted a $450 slice of the recently allocated Club Oversight budget. This grant does not change the balance of unallocated member funds.
# '''Ceramics Office Hours''' is granted boosted status with Claudio V. as the Club Host. Ceramics Office Hours is granted storage in the Small Metals Area and a $500 slice of the recently allocated Club Oversight budget. This grant does not change the balance of unallocated member funds.
# '''Sew Clean''' is granted boosted status with Joe S. as the Club Host.

A committee vote to grant these club hosts Work In Lieu of Dues (WILD) membership status will convene on the passing of this vote.

This vote does not decrease the pool of member funds allocated for future member votes. It allocates money already established for Club Oversight ($4,000) in the recent Budget vote. After this vote passes, $2,050 will have been allocated from the Clubs Committee budget for clubs, and $1,950 will remain for distribution to clubs.

=== Updated Reporting Requirements ===
# '''TOOOL''' was granted boosted status under the previous vote, and has met all the reporting requirements for boosted status until very recently. TOOOL is now exempt from reporting individuals in attendance, and instead is expected to report approximate attendance numbers instead. Other clubs may request a similar change in reporting expectations to be granted by the determination of the Committee for Club Oversight.

=== Authoritative Document ===

Once this vote passes, it becomes the authoritative document on club policy, supplanting the original [[Club Vote]]. Other documents on the wiki that exist to communicate the policy defined by the vote will be updated to reflect the changes. The [[Club Vote]] page will be updated to indicate its deprecated status and a link will be added directing people to this page.

[[Category:2026 Votes]]
[[Category:Votes]]

File:Ceramics-club.jpg

2026-03-26T07:56:46Z

Books:

Ceramics Office Hours meeting Wednesday 2026-03-25

Club Vote 2026

2026-03-26T06:05:18Z

Books: Added board members who have asked to co-sponsor the vote

== Sponsor ==
* [[User:Books|Books]]

== Co-Sponsors ==

=== Board Members ===

* Ian Sampson (Club Committee / Vice President)
* Thomas Repasky (Director at Large)

=== Club Hosts ===

* Claudio V (Ceramics Club Host)
* Eli Underhill-Miller (Cycle Station: One Host)
* Garett Murphy (Windy City Amateur Radio Society Host)
* Lyn Coel (TOOOL Host)
* Joe S (Sew Clean Host)
* Violet Lucas (Renegade Recycling Host)
* Will McShane (Analog Game Night Host)

=== Other Members ===

* Alan Insley (Small Metals Area Host)
* David Perkins
* Debbie Caruso
* Knute C (Ceramics Club)

== Vote Results ==
Quorum:[ ~75 ]

== Statement of Purpose ==

Amend the original club vote based on a year of club oversight experience and expedite boosted status for established clubs that are seeking further support.

== Schedule ==
==== Proposal Date ====
Date this proposal was posted to the membership and a request for a vote date was sent to the Board.

'''March 24 2026'''

==== Member Input ====
Does the Sponsor choose to open the language of the vote for changes due to member input? (optional and can be modified at any time)

'''YES'''

==== Vote Announcement and Beginning Date of the Discussion Period ====

'''March 24 2026'''

==== Language Lock Date and Start of Voting ====
Five days prior to the Day of the Vote, the vote language is locked, all edits are frozen, and the language of the vote is converted to a pdf file. Ballots that include the pdf are sent to the Membership, and electronic voting begins. '' Note that the minimum discussion period of seven days leaves only two days for changes before the lock takes place. ''

'''March 26 2026'''

==== Day of the Vote ====

Date the Board has assigned for the vote. The Day of the Vote is the day the vote closes.

'''March 31 2026'''

== Background ==

Clubs - member initiated activities and meetings which are often open to public participation, also known as [[:Category:Interest_Groups | Interest Groups]] arise from the [[Membership_agreement#Guests|Membership Agreement]] which specifically permits members to invite visitors to the space as long as they are supervised, and the foundational concept of [[Just_Fucking_Do_It|JFDI]]. The oldest documented continuing group activity that could be called a club was [https://pumpingstationone.org/about/| Power Wheels Racing Series in 2009], only a year after Pumping Station: One was officially founded, and is now known as [[Power Racing Team|Power Racing Series]]. It has since formed its own non-profit, but continues to use Pumping Station: One for storage and meetings. [[NERP|NERP or Not Exclusively Raspberry Pi]] also has a long history, hosted by Ed Bennet since 2012. Both of these groups have increased the profile of Pumping Station: One and been of great benefit to the membership.

[[James_Lamken_Campaign#Community_Engagement|James Lamken]] has identified the need to expand on the clubs and activities we have at PS1 in his campaign for President, as well as the importance of member involvement. At the time of this vote, we now own the PS:1 building and are making good progress towards paying off the loan. The loan payments are currently funded primarily by member dues. We've seen the membership continue to grow at a modest rate. Our support for clubs and activities that can be attended by prospective members and enhance the membership of current members are essential in continuing that trend.

I can attest to the effectiveness of clubs bringing in new members. When Shellie was Arts Area Host, she organized regular craft nights and put them on the calendar as open to the public. I had toured Pumping Station before, but regular interaction with members at crafts night was what lead me to eventually become a member myself. It should be noted that while many clubs are long-lived, some are ephemeral. There are no longer public craft nights in Arts, but several other great activities have sprung up to take its place.

Most clubs require only a room to meet, and are completely member organized without any input or direct supervision from the board. Electronic Music Mangling Group, Linux Club, and Python Office Hours are current examples of these kinds of groups. Other groups are organized or develop in coordination with Area Hosts, who give them funding and area space to grow. For example, Ceramics Office Hours operates with the support of the Small Metals Area Host, and shares the kilns for clay firing.

The Open Organisation Of Lockpickers (TOOOL) predates Pumping Station: One by several years, but had made it the center for its regular monthly meet-ups. [[TOOOL Chicago]] has been a great resource for PS:1 and organized several popular large events. Lyn Coel discovered TOOOL after becoming a PS:1 member in 2013, and went on to win the 1st place Chicago Locksport award in 2017. In addition to the volunteer positions she has held at the space, she became co-president of TOOOL in 2023. TOOOL meets the first Wednesday of every month in the lounge. Due to the stigma associated with developing a deep understanding of the design and vulnerabilities of locks (a stigma with which hackers are keenly familiar) reporting individuals who attend TOOOL meetings has become a barrier to its continued participation in the boosted club framework.

Linux Meetup has been meeting bi-weekly on Thursday at 7pm in electronics for several years, and has seen a significant increase in attendance and activity since it began being lead by Rubin A. Rubin has also been hosting Home Lab meetups on alternate Thursdays in the same place and time slot. He has recently combined the events, making this a well-attended weekly social highlight at Pumping Station: One.

Ceramics Office Hours has been meeting weekly from 6:30-9:30pm and often continuing until later. Meetings were listed on the public calendar starting in February, and have been running in an unofficial capacity on the Discord calendar since last year. Knute and Claudio have been hosting classes on clay throwing, glazing, and modeling. They've built a vibrant ceramics community at PS:1, and organized members to pool their funds to make group bulk purchases of clay and other supplies.

Sew Clean (formerly "Sewing Machine Maintenance") has been meeting monthly on the first Tuesday from 7pm-8pm. They began meeting in the Member lounge in February 2025 and have done an excellent job of advertising the event to the public. They fill the lounge monthly with people and sewing machines, and give free help and guidance to people seeking to keep their private sewing machines working and well maintained. This publicizes Pumping Station: One's existence more broadly and helps us fulfill our 501c3 responsibility to the community. Joe S., Henry, and Jorie have done a great job of creating a welcoming and safe space for people to come to support each other's independence.

These clubs are great examples of people being excellent to each other and building the Pumping Station: One community.

== Synopsis ==
The goal of this amendment is to:

# Advertise that organizing activities and hosting events is valued and can be subsidized by the Pumping Station: One membership, and that boosted club establishment and small resource requests can be handled by the committee without requiring hosts to write additional votes or increasing the risk of vote fatigue by the membership.
# Amend the policy to allow select clubs to report attendance numbers instead of naming specific individuals in their reports.
# Amend the policy to reflect realistic expectations of the committee when it comes to removing boosted status from clubs not meeting the club policy expectations.
# Amend the policy to explicitly allow hybrid virtual / in-person events.
# Amend the policy to make posting to the public calendar a more explicit requirement.
# Expedite some long-running clubs to the roster of clubs with boosted status, resources, and give their volunteer Club Hosts a path to free membership.

While the previous iteration of this document made it clear that boosted club events need to be posted publicly, I'd like to add further explanation for this policy since the requirement has been questioned. Pumping Station: One events that only require space do not need any amount of advertisement, and posting publicly or on the forum is only encouraged to increase participation and avoid conflicts with other events. Once an activity gets special resources and support from the membership, it also receives the special responsibility to give back to the membership. Not all members have access to the calendar on the forum. Posting directly on the website is a more reliable way of granting all members (whose funds and service allow the club to exist) equal access to boosted activities in the space. While not all boosted activities need to allow participation from non-members, sharing boosted activities publicly also creates a more accurate picture of how active the community at Pumping Station: One is to people considering joining the organization.

In addition to amending the policy and framework for boosted clubs, this vote will establish some existing activities as boosted clubs.

# Linux Meetup (Rubin A.)
# Ceramics Office Hours (Knute M. & Claudio V.)
# Sew Clean (Joe S.)

This vote will grant Rubin, Claudio, and Joe a path to free membership and volunteer status.

Giving the formalized status and support to these clubs comes with the responsibility to report minutes via email (clubs@pumpingstationone.org) regularly to the Committee for Club Oversight (CCO) on attendance and activity. Boosted clubs that consistently fail to fulfill this requirement may lose their boosted status.

Any group of members can start a club, schedule meetings, and report attendance and activity (minutes) via email to the CCO. After 3 months of fulfilling these requirements, the club will become eligible for boosted club status and able to request privileges from the board without a member vote. Since the original Club Vote in 2024/2025, the CCO has granted Windy City Amateur Radio Society (WCARS) and Python Office Hours boosted status along with granting Garett M. and Carl K. Work In Lieu of Dues (WILD / free membership) status. The CCO has also granted WCARS and Renegade Recycling catwalk storage, and Cycle Station: One a $1.1k budget.

Members who are interested in getting organizational support for social activity in the space are encouraged to contact a member of Club Oversight or a Club Host of an existing boosted club for help meeting the requirements of this policy.

== Language of the Vote ==

=== Terms for the Status Quo ===

This is language not intended to add new features to Club behavior, but to create useful terms to describe already existing activity.

A '''Sponsoring Member''' (referred to in brief as "Sponsor") is a Pumping Staton: One member in good standing who voluntarily and intentionally offers their personal assurance for a guest or guests to Pumping Station: One, and is responsible for their supervision. The expectation for guests are outlined in the [[Membership agreement | Membership Agreement]]. This vote does not change any aspect of that agreement. The Membership agreement is currently the primary document that governs guest behavior in the space.

A '''Club Host''' is the person designated to be responsible for the activities of the Club. The Club Host may be, but is NOT REQURIED to be a Pumping Station: One member. The only requirement for a Club Host is that they are not banned from the premises of Pumping Station: One. Club Hosts that are members in good standing also qualify as Sponsors for the Club and for Club Events. A Club Host may choose to pass responsibility for the Club to another person eligible to be a Club Host.

A '''Club Event''' is a group meeting or activity attended by members of the club and advertised beforehand to encourage general participation. Club Events are listed on the Pumping Station: One public calendar, as well as posted on the forum. The current public calendar is available [https://pumpingstationone.org/events on the website] operated via Google Calendar. The current forum is hosted by Discord. The hosting service for either of these may change without amending this policy.

'''Club Minutes''' (referred to in brief as "Minutes") are a report of a scheduled club activity or meeting. The essential components of that report are
# a list of the names of people in attendance (or attendance numbers alone in some circumstances.)
# a list of activities or topics of discussion, agreements, or arrangements that occurred during that specific activity or meeting.

An '''Area Club''' is a club that receives financial support and reserved space from an Area Host. Area Hosts are given significant autonomy in establishing the rules for their Area and how they spend their budget. Activities that need reserved space and are thematically aligned with the Area are often given exemption from normal Tidy Space rules when confined to space designated for that use by the Area Host.

=== Boosted Clubs ===

'''The Committee for Club Oversight''' (referred to in brief as "Club Oversight") is a committee formed by the Board to assist the Board Secretary in reviewing Club Minutes and making recommendations to the Board. Club Minutes, Boosted Club Host changes, and requests for funds, space, or membership, should be directed to Club Oversight. In the absence of a designated Committee, those items are instead sent directly to the Board Secretary. Decisions of the Committee should ideally be done by consensus, but in the case of an impasse, decisions can be made by vote. In the event of a tie vote of the committee, the President's vote is the tiebreaker. If the President is not part of the committee, the Vice President's vote becomes the tiebreaker. If neither of those offices are represented on the committee, the Secretary's vote is the tie breaker. If all board members on the committee are members at large, the side with the most members at large wins the tie.

'''Boosted Clubs''' are groups of people that meet the following criteria:
# Have a designated Club Host
# Include at least one sponsor, which may be the same person as the Club Host in the case that the Club Host is a member
# Are recognized by the board or by vote as a Boosted Club
Boosted Clubs are expected to
# Hold (at a minimum) one boost-qualifying Club Event every calendar month
# Report Minutes via email to the Pumping Station: One Committee for Club Oversight (CCO).
Boosted Clubs may correlate to not-for-profit entities distinct and independent from Pumping Station: One but that share space and resources. Those clubs may share the name of their not-for-profit organization, but the Boosted Club and the organization remain separate entities. For example, if the Boosted Club is loses its status by Board or Member vote, the organization would still exist. Likewise, if the organization loses its charter from the state, the Boosted Club may still continue to organize Events. It is suggested that the leader of the organization also serve as the Club Host, but as the organization is distinct from the Club, this is not required.

Club Hosts of Boosted clubs hold more responsibility. While Club Hosts are not required to schedule Club Events or send Minutes themselves, they are ultimately responsible if these essential tasks are not performed. Boosted Club Hosts can pass responsibility for their club to a new eligible person, but they must inform Club Oversight about the change.

For a Club Event To meet the qualifications for Boosted status, a Club Event must meet the following criteria:
# It must appear on Pumping Station: One's public calendar at least 72 hours before the event occurs, and the calendar post must accurately represent the event's actual place and time
# If all attendees are not members, must be attended by at least one Sponsor
# Must be open to attendance by any member of Pumping Station: One in good standing
The event can take many forms.
# It may be a meeting or activity where participants attend in person on the premises of Pumping Station: One
# It may be a virtual event or virtual / in-person hybrid event where club participants interact through teleconferencing technology
# It may be a meeting or activity that takes place in person at a location within 30 minutes of travel via public transportation from the premises of Pumping Station: One.
Qualifying club events will NOT restrict Pumping Station: One members from attending based on an entry fee or other material remuneration. A Club Event can be held in a commercial establishment like a restaurant or cafe, on the basis that all attendees are not expected to purchase service; it is advised that those organizing such events make arrangements with the proprietors of those establishments beforehand.
This policy does not change the status quo with regard to existing clubs and their events. While all clubs are encouraged to appropriately advertise their activities to the membership (and when appropriate, to the public), make their events accessible, and meet regularly, these higher expectations are for Boosted Clubs and Clubs seeking Boosted status.

Club Minutes may contain any number of names of people who attended, but to count toward the criteria set for Boosted Clubs, there must be at least three people in attendance, and if there are people who are not members in that group, at least one of the group must be a sponsor. In special circumstances when the Club Host is a PS:1 member, Club Oversight may waive the requirement that individual people in attendance be named in the minutes.
Minutes for a scheduled meeting or activity must be submitted to Club Oversight within 8 days from the date of the scheduled meeting or activity. Keeping minutes and submitting them to Club Oversight is important for existing Boosted Clubs, and Clubs seeking Boosted status, but is strictly optional for all other groups and activities. Clubs may also send photographs taken during events to assist the board in promoting the mission of Pumping Station: One.

A Boosted Club that fails to hold events that attract the minimum attendance, or fails to report events in an accurate and timely manner will jeopardize their boosted status. Its Club Host may no longer be eligible for waived membership for holding Club Events, and if the Club has reserved space, that space may become subject to either the Area Host's rules or the rules governing general areas. The Club Host may no longer be permitted to spend member funds earmarked for their Club's events.

Resources allocated to Boosted Clubs may also be increased or decreased by Club Oversight. Club Oversight should consider factors such as need for resources, the size of the Club, the frequency the Club meets, how much publicity the Club attracts, how well the Club is documented, how well the Club cleans up after events, how organized/clean/well-labelled their allocated space is, and finally the Club's history of regular attendance.

A Club that has lost its Boosted status can regain that status by following the steps expected of Clubs seeking Boosted status.

=== The following Clubs are Boosted by this vote ===

# '''Linux Meetup''' is granted boosted status with Rubin A. as the Club Host. Linux Meetup is granted a $450 slice of the recently allocated Club Oversight budget. This grant does not change the balance of unallocated member funds.
# '''Ceramics Office Hours''' is granted boosted status with Claudio V. as the Club Host. Ceramics Office Hours is granted storage in the Small Metals Area and a $500 slice of the recently allocated Club Oversight budget. This grant does not change the balance of unallocated member funds.
# '''Sew Clean''' is granted boosted status with Joe S. as the Club Host.

A committee vote to grant these club hosts Work In Lieu of Dues (WILD) membership status will convene on the passing of this vote.

This vote does not decrease the pool of member funds allocated for future member votes. It allocates money already established for Club Oversight ($4,000) in the recent Budget vote. After this vote passes, $2,050 will have been allocated from the Clubs Committee budget for clubs, and $1,950 will remain for distribution to clubs.

=== Updated Reporting Requirements ===
# '''TOOOL''' was granted boosted status under the previous vote, and has met all the reporting requirements for boosted status until very recently. TOOOL is now exempt from reporting individuals in attendance, and instead is expected to report approximate attendance numbers instead. Other clubs may request a similar change in reporting expectations to be granted by the determination of the Committee for Club Oversight.

=== Authoritative Document ===

Once this vote passes, it becomes the authoritative document on club policy, supplanting the original [[Club Vote]]. Other documents on the wiki that exist to communicate the policy defined by the vote will be updated to reflect the changes. The [[Club Vote]] page will be updated to indicate its deprecated status and a link will be added directing people to this page.

[[Category:2026 Votes]]
[[Category:Votes]]

Club Vote 2026

2026-03-24T14:31:04Z

Books: Made changes suggested by Niko

== Sponsor ==
* [[User:Books|Books]]

== Co-Sponsors ==

=== Club Hosts ===

* Claudio V (Ceramics Club Host)
* Eli Underhill-Miller (Cycle Station: One Host)
* Garett Murphy (Windy City Amateur Radio Society Host)
* Lyn Coel (TOOOL Host)
* Joe S (Sew Clean Host)
* Violet Lucas (Renegade Recycling Host)
* Will McShane (Analog Game Night Host)
* Your name here

=== Other Members ===

* Alan Insley (Small Metals Area Host)
* David Perkins
* Debbie Caruso
* Knute C (Ceramics Club)
* Your name here

== Vote Results ==
Quorum:[ ~75 ]

== Statement of Purpose ==

Amend the original club vote based on a year of club oversight experience and expedite boosted status for established clubs that are seeking further support.

== Schedule ==
==== Proposal Date ====
Date this proposal was posted to the membership and a request for a vote date was sent to the Board.

'''March 24 2026'''

==== Member Input ====
Does the Sponsor choose to open the language of the vote for changes due to member input? (optional and can be modified at any time)

'''YES'''

==== Vote Announcement and Beginning Date of the Discussion Period ====

'''March 24 2026'''

==== Language Lock Date and Start of Voting ====
Five days prior to the Day of the Vote, the vote language is locked, all edits are frozen, and the language of the vote is converted to a pdf file. Ballots that include the pdf are sent to the Membership, and electronic voting begins. '' Note that the minimum discussion period of seven days leaves only two days for changes before the lock takes place. ''

'''March 26 2026'''

==== Day of the Vote ====

Date the Board has assigned for the vote. The Day of the Vote is the day the vote closes.

'''March 31 2026'''

== Background ==

Clubs - member initiated activities and meetings which are often open to public participation, also known as [[:Category:Interest_Groups | Interest Groups]] arise from the [[Membership_agreement#Guests|Membership Agreement]] which specifically permits members to invite visitors to the space as long as they are supervised, and the foundational concept of [[Just_Fucking_Do_It|JFDI]]. The oldest documented continuing group activity that could be called a club was [https://pumpingstationone.org/about/| Power Wheels Racing Series in 2009], only a year after Pumping Station: One was officially founded, and is now known as [[Power Racing Team|Power Racing Series]]. It has since formed its own non-profit, but continues to use Pumping Station: One for storage and meetings. [[NERP|NERP or Not Exclusively Raspberry Pi]] also has a long history, hosted by Ed Bennet since 2012. Both of these groups have increased the profile of Pumping Station: One and been of great benefit to the membership.

[[James_Lamken_Campaign#Community_Engagement|James Lamken]] has identified the need to expand on the clubs and activities we have at PS1 in his campaign for President, as well as the importance of member involvement. At the time of this vote, we now own the PS:1 building and are making good progress towards paying off the loan. The loan payments are currently funded primarily by member dues. We've seen the membership continue to grow at a modest rate. Our support for clubs and activities that can be attended by prospective members and enhance the membership of current members are essential in continuing that trend.

I can attest to the effectiveness of clubs bringing in new members. When Shellie was Arts Area Host, she organized regular craft nights and put them on the calendar as open to the public. I had toured Pumping Station before, but regular interaction with members at crafts night was what lead me to eventually become a member myself. It should be noted that while many clubs are long-lived, some are ephemeral. There are no longer public craft nights in Arts, but several other great activities have sprung up to take its place.

Most clubs require only a room to meet, and are completely member organized without any input or direct supervision from the board. Electronic Music Mangling Group, Linux Club, and Python Office Hours are current examples of these kinds of groups. Other groups are organized or develop in coordination with Area Hosts, who give them funding and area space to grow. For example, Ceramics Office Hours operates with the support of the Small Metals Area Host, and shares the kilns for clay firing.

The Open Organisation Of Lockpickers (TOOOL) predates Pumping Station: One by several years, but had made it the center for its regular monthly meet-ups. [[TOOOL Chicago]] has been a great resource for PS:1 and organized several popular large events. Lyn Coel discovered TOOOL after becoming a PS:1 member in 2013, and went on to win the 1st place Chicago Locksport award in 2017. In addition to the volunteer positions she has held at the space, she became co-president of TOOOL in 2023. TOOOL meets the first Wednesday of every month in the lounge. Due to the stigma associated with developing a deep understanding of the design and vulnerabilities of locks (a stigma with which hackers are keenly familiar) reporting individuals who attend TOOOL meetings has become a barrier to its continued participation in the boosted club framework.

Linux Meetup has been meeting bi-weekly on Thursday at 7pm in electronics for several years, and has seen a significant increase in attendance and activity since it began being lead by Rubin A. Rubin has also been hosting Home Lab meetups on alternate Thursdays in the same place and time slot. He has recently combined the events, making this a well-attended weekly social highlight at Pumping Station: One.

Ceramics Office Hours has been meeting weekly from 6:30-9:30pm and often continuing until later. Meetings were listed on the public calendar starting in February, and have been running in an unofficial capacity on the Discord calendar since last year. Knute and Claudio have been hosting classes on clay throwing, glazing, and modeling. They've built a vibrant ceramics community at PS:1, and organized members to pool their funds to make group bulk purchases of clay and other supplies.

Sew Clean (formerly "Sewing Machine Maintenance") has been meeting monthly on the first Tuesday from 7pm-8pm. They began meeting in the Member lounge in February 2025 and have done an excellent job of advertising the event to the public. They fill the lounge monthly with people and sewing machines, and give free help and guidance to people seeking to keep their private sewing machines working and well maintained. This publicizes Pumping Station: One's existence more broadly and helps us fulfill our 501c3 responsibility to the community. Joe S., Henry, and Jorie have done a great job of creating a welcoming and safe space for people to come to support each other's independence.

These clubs are great examples of people being excellent to each other and building the Pumping Station: One community.

== Synopsis ==
The goal of this amendment is to:

# Advertise that organizing activities and hosting events is valued and can be subsidized by the Pumping Station: One membership, and that boosted club establishment and small resource requests can be handled by the committee without requiring hosts to write additional votes or increasing the risk of vote fatigue by the membership.
# Amend the policy to allow select clubs to report attendance numbers instead of naming specific individuals in their reports.
# Amend the policy to reflect realistic expectations of the committee when it comes to removing boosted status from clubs not meeting the club policy expectations.
# Amend the policy to explicitly allow hybrid virtual / in-person events.
# Amend the policy to make posting to the public calendar a more explicit requirement.
# Expedite some long-running clubs to the roster of clubs with boosted status, resources, and give their volunteer Club Hosts a path to free membership.

While the previous iteration of this document made it clear that boosted club events need to be posted publicly, I'd like to add further explanation for this policy since the requirement has been questioned. Pumping Station: One events that only require space do not need any amount of advertisement, and posting publicly or on the forum is only encouraged to increase participation and avoid conflicts with other events. Once an activity gets special resources and support from the membership, it also receives the special responsibility to give back to the membership. Not all members have access to the calendar on the forum. Posting directly on the website is a more reliable way of granting all members (whose funds and service allow the club to exist) equal access to boosted activities in the space. While not all boosted activities need to allow participation from non-members, sharing boosted activities publicly also creates a more accurate picture of how active the community at Pumping Station: One is to people considering joining the organization.

In addition to amending the policy and framework for boosted clubs, this vote will establish some existing activities as boosted clubs.

# Linux Meetup (Rubin A.)
# Ceramics Office Hours (Knute M. & Claudio V.)
# Sew Clean (Joe S.)

This vote will grant Rubin, Claudio, and Joe a path to free membership and volunteer status.

Giving the formalized status and support to these clubs comes with the responsibility to report minutes via email (clubs@pumpingstationone.org) regularly to the Committee for Club Oversight (CCO) on attendance and activity. Boosted clubs that consistently fail to fulfill this requirement may lose their boosted status.

Any group of members can start a club, schedule meetings, and report attendance and activity (minutes) via email to the CCO. After 3 months of fulfilling these requirements, the club will become eligible for boosted club status and able to request privileges from the board without a member vote. Since the original Club Vote in 2024/2025, the CCO has granted Windy City Amateur Radio Society (WCARS) and Python Office Hours boosted status along with granting Garett M. and Carl K. Work In Lieu of Dues (WILD / free membership) status. The CCO has also granted WCARS and Renegade Recycling catwalk storage, and Cycle Station: One a $1.1k budget.

Members who are interested in getting organizational support for social activity in the space are encouraged to contact a member of Club Oversight or a Club Host of an existing boosted club for help meeting the requirements of this policy.

== Language of the Vote ==

=== Terms for the Status Quo ===

This is language not intended to add new features to Club behavior, but to create useful terms to describe already existing activity.

A '''Sponsoring Member''' (referred to in brief as "Sponsor") is a Pumping Staton: One member in good standing who voluntarily and intentionally offers their personal assurance for a guest or guests to Pumping Station: One, and is responsible for their supervision. The expectation for guests are outlined in the [[Membership agreement | Membership Agreement]]. This vote does not change any aspect of that agreement. The Membership agreement is currently the primary document that governs guest behavior in the space.

A '''Club Host''' is the person designated to be responsible for the activities of the Club. The Club Host may be, but is NOT REQURIED to be a Pumping Station: One member. The only requirement for a Club Host is that they are not banned from the premises of Pumping Station: One. Club Hosts that are members in good standing also qualify as Sponsors for the Club and for Club Events. A Club Host may choose to pass responsibility for the Club to another person eligible to be a Club Host.

A '''Club Event''' is a group meeting or activity attended by members of the club and advertised beforehand to encourage general participation. Club Events are listed on the Pumping Station: One public calendar, as well as posted on the forum. The current public calendar is available [https://pumpingstationone.org/events on the website] operated via Google Calendar. The current forum is hosted by Discord. The hosting service for either of these may change without amending this policy.

'''Club Minutes''' (referred to in brief as "Minutes") are a report of a scheduled club activity or meeting. The essential components of that report are
# a list of the names of people in attendance (or attendance numbers alone in some circumstances.)
# a list of activities or topics of discussion, agreements, or arrangements that occurred during that specific activity or meeting.

An '''Area Club''' is a club that receives financial support and reserved space from an Area Host. Area Hosts are given significant autonomy in establishing the rules for their Area and how they spend their budget. Activities that need reserved space and are thematically aligned with the Area are often given exemption from normal Tidy Space rules when confined to space designated for that use by the Area Host.

=== Boosted Clubs ===

'''The Committee for Club Oversight''' (referred to in brief as "Club Oversight") is a committee formed by the Board to assist the Board Secretary in reviewing Club Minutes and making recommendations to the Board. Club Minutes, Boosted Club Host changes, and requests for funds, space, or membership, should be directed to Club Oversight. In the absence of a designated Committee, those items are instead sent directly to the Board Secretary. Decisions of the Committee should ideally be done by consensus, but in the case of an impasse, decisions can be made by vote. In the event of a tie vote of the committee, the President's vote is the tiebreaker. If the President is not part of the committee, the Vice President's vote becomes the tiebreaker. If neither of those offices are represented on the committee, the Secretary's vote is the tie breaker. If all board members on the committee are members at large, the side with the most members at large wins the tie.

'''Boosted Clubs''' are groups of people that meet the following criteria:
# Have a designated Club Host
# Include at least one sponsor, which may be the same person as the Club Host in the case that the Club Host is a member
# Are recognized by the board or by vote as a Boosted Club
Boosted Clubs are expected to
# Hold (at a minimum) one boost-qualifying Club Event every calendar month
# Report Minutes via email to the Pumping Station: One Committee for Club Oversight (CCO).
Boosted Clubs may correlate to not-for-profit entities distinct and independent from Pumping Station: One but that share space and resources. Those clubs may share the name of their not-for-profit organization, but the Boosted Club and the organization remain separate entities. For example, if the Boosted Club is loses its status by Board or Member vote, the organization would still exist. Likewise, if the organization loses its charter from the state, the Boosted Club may still continue to organize Events. It is suggested that the leader of the organization also serve as the Club Host, but as the organization is distinct from the Club, this is not required.

Club Hosts of Boosted clubs hold more responsibility. While Club Hosts are not required to schedule Club Events or send Minutes themselves, they are ultimately responsible if these essential tasks are not performed. Boosted Club Hosts can pass responsibility for their club to a new eligible person, but they must inform Club Oversight about the change.

For a Club Event To meet the qualifications for Boosted status, a Club Event must meet the following criteria:
# It must appear on Pumping Station: One's public calendar at least 72 hours before the event occurs, and the calendar post must accurately represent the event's actual place and time
# If all attendees are not members, must be attended by at least one Sponsor
# Must be open to attendance by any member of Pumping Station: One in good standing
The event can take many forms.
# It may be a meeting or activity where participants attend in person on the premises of Pumping Station: One
# It may be a virtual event or virtual / in-person hybrid event where club participants interact through teleconferencing technology
# It may be a meeting or activity that takes place in person at a location within 30 minutes of travel via public transportation from the premises of Pumping Station: One.
Qualifying club events will NOT restrict Pumping Station: One members from attending based on an entry fee or other material remuneration. A Club Event can be held in a commercial establishment like a restaurant or cafe, on the basis that all attendees are not expected to purchase service; it is advised that those organizing such events make arrangements with the proprietors of those establishments beforehand.
This policy does not change the status quo with regard to existing clubs and their events. While all clubs are encouraged to appropriately advertise their activities to the membership (and when appropriate, to the public), make their events accessible, and meet regularly, these higher expectations are for Boosted Clubs and Clubs seeking Boosted status.

Club Minutes may contain any number of names of people who attended, but to count toward the criteria set for Boosted Clubs, there must be at least three people in attendance, and if there are people who are not members in that group, at least one of the group must be a sponsor. In special circumstances when the Club Host is a PS:1 member, Club Oversight may waive the requirement that individual people in attendance be named in the minutes.
Minutes for a scheduled meeting or activity must be submitted to Club Oversight within 8 days from the date of the scheduled meeting or activity. Keeping minutes and submitting them to Club Oversight is important for existing Boosted Clubs, and Clubs seeking Boosted status, but is strictly optional for all other groups and activities. Clubs may also send photographs taken during events to assist the board in promoting the mission of Pumping Station: One.

A Boosted Club that fails to hold events that attract the minimum attendance, or fails to report events in an accurate and timely manner will jeopardize their boosted status. Its Club Host may no longer be eligible for waived membership for holding Club Events, and if the Club has reserved space, that space may become subject to either the Area Host's rules or the rules governing general areas. The Club Host may no longer be permitted to spend member funds earmarked for their Club's events.

Resources allocated to Boosted Clubs may also be increased or decreased by Club Oversight. Club Oversight should consider factors such as need for resources, the size of the Club, the frequency the Club meets, how much publicity the Club attracts, how well the Club is documented, how well the Club cleans up after events, how organized/clean/well-labelled their allocated space is, and finally the Club's history of regular attendance.

A Club that has lost its Boosted status can regain that status by following the steps expected of Clubs seeking Boosted status.

=== The following Clubs are Boosted by this vote ===

# '''Linux Meetup''' is granted boosted status with Rubin A. as the Club Host. Linux Meetup is granted a $450 slice of the recently allocated Club Oversight budget. This grant does not change the balance of unallocated member funds.
# '''Ceramics Office Hours''' is granted boosted status with Claudio V. as the Club Host. Ceramics Office Hours is granted storage in the Small Metals Area and a $500 slice of the recently allocated Club Oversight budget. This grant does not change the balance of unallocated member funds.
# '''Sew Clean''' is granted boosted status with Joe S. as the Club Host.

A committee vote to grant these club hosts Work In Lieu of Dues (WILD) membership status will convene on the passing of this vote.

This vote does not decrease the pool of member funds allocated for future member votes. It allocates money already established for Club Oversight ($4,000) in the recent Budget vote. After this vote passes, $2,050 will have been allocated from the Clubs Committee budget for clubs, and $1,950 will remain for distribution to clubs.

=== Updated Reporting Requirements ===
# '''TOOOL''' was granted boosted status under the previous vote, and has met all the reporting requirements for boosted status until very recently. TOOOL is now exempt from reporting individuals in attendance, and instead is expected to report approximate attendance numbers instead. Other clubs may request a similar change in reporting expectations to be granted by the determination of the Committee for Club Oversight.

=== Authoritative Document ===

Once this vote passes, it becomes the authoritative document on club policy, supplanting the original [[Club Vote]]. Other documents on the wiki that exist to communicate the policy defined by the vote will be updated to reflect the changes. The [[Club Vote]] page will be updated to indicate its deprecated status and a link will be added directing people to this page.

[[Category:2026 Votes]]
[[Category:Votes]]

Club Vote 2026

2026-03-23T22:35:10Z

Books: /* Club Hosts */

== Sponsor ==
* [[User:Books|Books]]

== Co-Sponsors ==

=== Club Hosts ===

* Claudio V (Ceramics Club Host)
* Eli Underhill-Miller (Cycle Station: One Host)
* Garett Murphy (Windy City Amateur Radio Society Host)
* Lyn Coel (TOOOL Host)
* Joe S (Sew Clean Host)
* Violet Lucas (Renegade Recycling Host)
* Will McShane (Analog Game Night Host)
* Your name here

=== Other Members ===

* Alan Insley (Small Metals Area Host)
* David Perkins
* Debbie Caruso
* Knute C (Ceramics Club)
* Your name here

== Vote Results ==
Quorum:[ ~75 ]

== Statement of Purpose ==

Amend the original club vote based on a year of club oversight experience and expedite boosted status for established clubs that are seeking further support.

== Schedule ==
==== Proposal Date ====
Date this proposal was posted to the membership and a request for a vote date was sent to the Board.

'''March 24 2026'''

==== Member Input ====
Does the Sponsor choose to open the language of the vote for changes due to member input? (optional and can be modified at any time)

'''YES'''

==== Vote Announcement and Beginning Date of the Discussion Period ====

'''March 24 2026'''

==== Language Lock Date and Start of Voting ====
Five days prior to the Day of the Vote, the vote language is locked, all edits are frozen, and the language of the vote is converted to a pdf file. Ballots that include the pdf are sent to the Membership, and electronic voting begins. '' Note that the minimum discussion period of seven days leaves only two days for changes before the lock takes place. ''

'''March 26 2026'''

==== Day of the Vote ====

Date the Board has assigned for the vote. The Day of the Vote is the day the vote closes.

'''March 31 2026'''

== Background ==

Clubs - member initiated activities and meetings which are often open to public participation, also known as [[:Category:Interest_Groups | Interest Groups]] arise from the [[Membership_agreement#Guests|Membership Agreement]] which specifically permits members to invite visitors to the space as long as they are supervised, and the foundational concept of [[Just_Fucking_Do_It|JFDI]]. The oldest documented continuing group activity that could be called a club was [https://pumpingstationone.org/about/| Power Wheels Racing Series in 2009], only a year after Pumping Station: One was officially founded, and is now known as [[Power Racing Team|Power Racing Series]]. It has since formed its own non-profit, but continues to use Pumping Station: One for storage and meetings. [[NERP|NERP or Not Exclusively Raspberry Pi]] also has a long history, hosted by Ed Bennet since 2012. Both of these groups have increased the profile of Pumping Station: One and been of great benefit to the membership.

[[James_Lamken_Campaign#Community_Engagement|James Lamken]] has identified the need to expand on the clubs and activities we have at PS1 in his campaign for President, as well as the importance of member involvement. At the time of this vote, we now own the PS:1 building and are making good progress towards paying off the loan. The loan payments are currently funded primarily by member dues. We've seen the membership continue to grow at a modest rate. Our support for clubs and activities that can be attended by prospective members and enhance the membership of current members are essential in continuing that trend.

I can attest to the effectiveness of clubs bringing in new members. When Shellie was Arts Area Host, she organized regular craft nights and put them on the calendar as open to the public. I had toured Pumping Station before, but regular interaction with members at crafts night was what lead me to eventually become a member myself. It should be noted that while many clubs are long-lived, some are ephemeral. There are no longer public craft nights in Arts, but several other great activities have sprung up to take its place.

Most clubs require only a room to meet, and are completely member organized without any input or direct supervision from the board. Electronic Music Mangling Group, Linux Club, and Python Office Hours are current examples of these kinds of groups. Other groups are organized or develop in coordination with Area Hosts, who give them funding and area space to grow. For example, Ceramics Office Hours operates with the support of the Small Metals Area Host, and shares the kilns for clay firing.

The Open Organisation Of Lockpickers (TOOOL) predates Pumping Station: One by several years, but had made it the center for its regular monthly meet-ups. [[TOOOL Chicago]] has been a great resource for PS:1 and organized several popular large events. Lyn Coel discovered TOOOL after becoming a PS:1 member in 2013, and went on to win the 1st place Chicago Locksport award in 2017. In addition to the volunteer positions she has held at the space, she became co-president of TOOOL in 2023. TOOOL meets the first Wednesday of every month in the lounge. Due to the stigma associated with developing a deep understanding of the design and vulnerabilities of locks (a stigma with which hackers are keenly familiar) reporting individuals who attend TOOOL meetings has become a barrier to its continued participation in the boosted club framework.

Linux Meetup has been meeting bi-weekly on Thursday at 7pm in electronics for several years, and has seen a significant increase in attendance and activity since it began being lead by Rubin A. Rubin has also been hosting Home Lab meetups on alternate Thursdays in the same place and time slot. He has recently combined the events, making this a well-attended weekly social highlight at Pumping Station: One.

Ceramics Office Hours has been meeting weekly from 6:30-9:30pm and often continuing until later. Meetings were listed on the public calendar starting in February, and have been running in an unofficial capacity on the Discord calendar since last year. Knute and Claudio have been hosting classes on clay throwing, glazing, and modeling. They've built a vibrant ceramics community at PS:1, and organized members to pool their funds to make group bulk purchases of clay and other supplies.

Sew Clean (formerly "Sewing Machine Maintenance") has been meeting monthly on the first Tuesday from 7pm-8pm. They began meeting in the Member lounge in February 2025 and have done an excellent job of advertising the event to the public. They fill the lounge monthly with people and sewing machines, and give free help and guidance to people seeking to keep their private sewing machines working and well maintained. This publicizes Pumping Station: One's existence more broadly and helps us fulfill our 501c3 responsibility to the community. Joe S., Henry, and Jorie have done a great job of creating a welcoming and safe space for people to come to support each other's independence.

These clubs are great examples of people being excellent to each other and building the Pumping Station: One community.

== Synopsis ==
The goal of this amendment is to:

# Advertise that organizing activities and hosting events is valued and can be subsidized by the Pumping Station: One membership, and that boosted club establishment and small resource requests can be handled by the committee without requiring hosts to write additional votes or increasing the risk of vote fatigue by the membership.
# Amend the policy to allow select clubs to report attendance numbers instead of naming specific individuals in their reports.
# Amend the policy to reflect realistic expectations of the committee when it comes to removing boosted status from clubs not meeting the club policy expectations.
# Amend the policy to explicitly allow hybrid virtual / in-person events.
# Amend the policy to make posting to the public calendar a more explicit requirement.
# Expedite some long-running clubs to the roster of clubs with boosted status, resources, and give their volunteer Club Hosts free membership.

While the previous iteration of this document made it clear that boosted club events need to be posted publicly, I'd like to add further explanation for this policy since the requirement has been questioned. Pumping Station: One events that only require space do not need any amount of advertisement, and posting publicly or on the forum is only encouraged to increase participation and avoid conflicts with other events. Once an activity gets special resources and support from the membership, it also receives the special responsibility to give back to the membership. Not all members have access to the calendar on the forum. Posting directly on the website is a more reliable way of granting all members (whose funds and service allow the club to exist) equal access to boosted activities in the space. While not all boosted activities need to allow participation from non-members, sharing boosted activities publicly also creates a more accurate picture of how active the community at Pumping Station: One is to people considering joining the organization.

In addition to amending the policy and framework for boosted clubs, this vote will establish some existing activities as boosted clubs.

# Linux Meetup (Rubin A.)
# Ceramics Office Hours (Knute M. & Claudio V.)
# Sew Clean (Joe S.)

This vote will grant Rubin, Claudio, and Joe free membership and volunteer status.

Giving the formalized status and support to these clubs comes with the responsibility to report minutes via email (clubs@pumpingstationone.org) regularly to the Committee for Club Oversight (CCO) on attendance and activity. Boosted clubs that consistently fail to fulfill this requirement may lose their boosted status.

Any group of members can start a club, schedule meetings, and report attendance and activity (minutes) via email to the CCO. After 3 months of fulfilling these requirements, the club will become eligible for boosted club status and able to request privileges from the board without a member vote. Since the original Club Vote in 2024/2025, the CCO has granted Windy City Amateur Radio Society (WCARS) and Python Office Hours boosted status along with granting Garett M. and Carl K. WILD status. The CCO has also granted WCARS and Renegade Recycling catwalk storage, and Cycle Station: One a $1.1k budget.

Members who are interested in getting organizational support for social activity in the space are encouraged to contact a member of Club Oversight or a Club Host of an existing boosted club for help meeting the requirements of this policy.

== Language of the Vote ==

=== Terms for the Status Quo ===

This is language not intended to add new features to Club behavior, but to create useful terms to describe already existing activity.

A '''Sponsoring Member''' (referred to in brief as "Sponsor") is a Pumping Staton: One member in good standing who voluntarily and intentionally offers their personal assurance for a guest or guests to Pumping Station: One, and is responsible for their supervision. The expectation for guests are outlined in the [[Membership agreement | Membership Agreement]]. This vote does not change any aspect of that agreement. The Membership agreement is currently the primary document that governs guest behavior in the space.

A '''Club Host''' is the person designated to be responsible for the activities of the Club. The Club Host may be, but is NOT REQURIED to be a Pumping Station: One member. The only requirement for a Club Host is that they are not banned from the premises of Pumping Station: One. Club Hosts that are members in good standing also qualify as Sponsors for the Club and for Club Events. A Club Host may choose to pass responsibility for the Club to another person eligible to be a Club Host.

A '''Club Event''' is a group meeting or activity attended by members of the club and advertised beforehand to encourage general participation. Club Events are listed on the Pumping Station: One public calendar, as well as posted on the forum. The current public calendar is available [https://pumpingstationone.org/events on the website] operated via Google Calendar. The current forum is hosted by Discord. The hosting service for either of these may change without amending this policy.

'''Club Minutes''' (referred to in brief as "Minutes") are a report of a scheduled club activity or meeting. The essential components of that report are
# a list of the names of people in attendance (or attendance numbers alone in some circumstances.)
# a list of activities or topics of discussion, agreements, or arrangements that occurred during that specific activity or meeting.

An '''Area Club''' is a club that receives financial support and reserved space from an Area Host. Area Hosts are given significant autonomy in establishing the rules for their Area and how they spend their budget. Activities that need reserved space and are thematically aligned with the Area are often given exemption from normal Tidy Space rules when confined to space designated for that use by the Area Host.

=== Boosted Clubs ===

'''The Committee for Club Oversight''' (referred to in brief as "Club Oversight") is a committee formed by the Board to assist the Board Secretary in reviewing Club Minutes and making recommendations to the Board. Club Minutes, Boosted Club Host changes, and requests for funds, space, or membership, should be directed to Club Oversight. In the absence of a designated Committee, those items are instead sent directly to the Board Secretary. Decisions of the Committee should ideally be done by consensus, but in the case of an impasse, decisions can be made by vote. In the event of a tie vote of the committee, the President's vote is the tiebreaker. If the President is not part of the committee, the Vice President's vote becomes the tiebreaker. If neither of those offices are represented on the committee, the Secretary's vote is the tie breaker. If all board members on the committee are members at large, the side with the most members at large wins the tie.

'''Boosted Clubs''' are groups of people that meet the following criteria:
# Have a designated Club Host
# Include at least one sponsor, which may be the same person as the Club Host in the case that the Club Host is a member
# Are recognized by the board or by vote as a Boosted Club
Boosted Clubs are expected to
# Hold (at a minimum) one boost-qualifying Club Event every calendar month
# Report Minutes via email to the Pumping Station: One Committee for Club Oversight (CCO).
Boosted Clubs may correlate to not-for-profit entities distinct and independent from Pumping Station: One but that share space and resources. Those clubs may share the name of their not-for-profit organization, but the Boosted Club and the organization remain separate entities. For example, if the Boosted Club is loses its status by Board or Member vote, the organization would still exist. Likewise, if the organization loses its charter from the state, the Boosted Club may still continue to organize Events. It is suggested that the leader of the organization also serve as the Club Host, but as the organization is distinct from the Club, this is not required.

Club Hosts of Boosted clubs hold more responsibility. While Club Hosts are not required to schedule Club Events or send Minutes themselves, they are ultimately responsible if these essential tasks are not performed. Boosted Club Hosts can pass responsibility for their club to a new eligible person, but they must inform Club Oversight about the change.

For a Club Event To meet the qualifications for Boosted status, a Club Event must meet the following criteria:
# It must appear on Pumping Station: One's public calendar at least 72 hours before the event occurs, and the calendar post must accurately represent the event's actual place and time
# If all attendees are not members, must be attended by at least one Sponsor
# Must be open to attendance by any member of Pumping Station: One in good standing
The event can take many forms.
# It may be a meeting or activity where participants attend in person on the premises of Pumping Station: One
# It may be a virtual event or virtual / in-person hybrid event where club participants interact through teleconferencing technology
# It may be a meeting or activity that takes place in person at a location within 30 minutes of travel via public transportation from the premises of Pumping Station: One.
Qualifying club events will NOT restrict Pumping Station: One members from attending based on an entry fee or other material remuneration. A Club Event can be held in a commercial establishment like a restaurant or cafe, on the basis that all attendees are not expected to purchase service; it is advised that those organizing such events make arrangements with the proprietors of those establishments beforehand.
This policy does not change the status quo with regard to existing clubs and their events. While all clubs are encouraged to appropriately advertise their activities to the membership (and when appropriate, to the public), make their events accessible, and meet regularly, these higher expectations are for Boosted Clubs and Clubs seeking Boosted status.

Club Minutes may contain any number of names of people who attended, but to count toward the criteria set for Boosted Clubs, there must be at least three people in attendance, and if there are people who are not members in that group, at least one of the group must be a sponsor. In special circumstances when the Club Host is a PS:1 member, Club Oversight may waive the requirement that individual people in attendance be named in the minutes.
Minutes for a scheduled meeting or activity must be submitted to Club Oversight within 8 days from the date of the scheduled meeting or activity. Keeping minutes and submitting them to Club Oversight is important for existing Boosted Clubs, and Clubs seeking Boosted status, but is strictly optional for all other groups and activities. Clubs may also send photographs taken during events to assist the board in promoting the mission of Pumping Station: One.

A Boosted Club that fails to hold events that attract the minimum attendance, or fails to report events in an accurate and timely manner will jeopardize their boosted status. Its Club Host may no longer be eligible for waived membership for holding Club Events, and if the Club has reserved space, that space may become subject to either the Area Host's rules or the rules governing general areas. The Club Host may no longer be permitted to spend member funds earmarked for their Club's events.

Resources allocated to Boosted Clubs may also be increased or decreased by Club Oversight. Club Oversight should consider factors such as need for resources, the size of the Club, the frequency the Club meets, how much publicity the Club attracts, how well the Club is documented, how well the Club cleans up after events, how organized/clean/well-labelled their allocated space is, and finally the Club's history of regular attendance.

A Club that has lost its Boosted status can regain that status by following the steps expected of Clubs seeking Boosted status.

=== The following Clubs are Boosted by this vote ===

# '''Linux Meetup''' is granted boosted status with Rubin A. as the Club Host. Rubin A. is granted membership status at no cost for the duration of his service. Linux Meetup is granted a $450 slice of the recently allocated Club Oversight budget. This grant does not change the balance of unallocated member funds.
# '''Ceramics Office Hours''' is granted boosted status with Claudio V. as the Club Host. Claudio V. is granted membership status at no cost for the duration of his service. Ceramics Office Hours is granted storage in the Small Metals Area and a $500 slice of the recently allocated Club Oversight budget. This grant does not change the balance of unallocated member funds.
# '''Sew Clean''' is granted boosted status with Joe S. as the Club Host. Joe S. is granted membership status at no cost for the duration of his service.

This vote does not decrease the pool of member funds allocated for future member votes. It allocates money already established for Club Oversight ($4,000) in the recent Budget vote. After this vote passes, $2,050 will have been allocated from the Clubs Committee budget for clubs, and $1,950 will remain for distribution to clubs.

=== Updated Reporting Requirements ===
# '''TOOOL''' was granted boosted status under the previous vote, and has met all the reporting requirements for boosted status until very recently. TOOOL is now exempt from reporting individuals in attendance, and instead is expected to report approximate attendance numbers instead. Other clubs may request a similar change in reporting expectations to be granted by the determination of the Committee for Club Oversight.

=== Authoritative Document ===

Once this vote passes, it becomes the authoritative document on club policy, supplanting the original [[Club Vote]]. Other documents on the wiki that exist to communicate the policy defined by the vote will be updated to reflect the changes. The [[Club Vote]] page will be updated to indicate its deprecated status and a link will be added directing people to this page.

[[Category:2026 Votes]]
[[Category:Votes]]

Club Vote 2026

2026-03-23T22:34:39Z

Books: /* Club Hosts */

== Sponsor ==
* [[User:Books|Books]]

== Co-Sponsors ==

=== Club Hosts ===

* Claudio V (Ceramics Club Host)
* Eli Underhill-Miller (Cycle Station: One Host)
* Garett Murphy (Windy City Amateur Radio Society)
* Lyn Coel (TOOOL)
* Joe S (Sew Clean Host)
* Violet Lucas (Renegade Recycling)
* Will McShane (Analog Game Night)
* Your name here

=== Other Members ===

* Alan Insley (Small Metals Area Host)
* David Perkins
* Debbie Caruso
* Knute C (Ceramics Club)
* Your name here

== Vote Results ==
Quorum:[ ~75 ]

== Statement of Purpose ==

Amend the original club vote based on a year of club oversight experience and expedite boosted status for established clubs that are seeking further support.

== Schedule ==
==== Proposal Date ====
Date this proposal was posted to the membership and a request for a vote date was sent to the Board.

'''March 24 2026'''

==== Member Input ====
Does the Sponsor choose to open the language of the vote for changes due to member input? (optional and can be modified at any time)

'''YES'''

==== Vote Announcement and Beginning Date of the Discussion Period ====

'''March 24 2026'''

==== Language Lock Date and Start of Voting ====
Five days prior to the Day of the Vote, the vote language is locked, all edits are frozen, and the language of the vote is converted to a pdf file. Ballots that include the pdf are sent to the Membership, and electronic voting begins. '' Note that the minimum discussion period of seven days leaves only two days for changes before the lock takes place. ''

'''March 26 2026'''

==== Day of the Vote ====

Date the Board has assigned for the vote. The Day of the Vote is the day the vote closes.

'''March 31 2026'''

== Background ==

Clubs - member initiated activities and meetings which are often open to public participation, also known as [[:Category:Interest_Groups | Interest Groups]] arise from the [[Membership_agreement#Guests|Membership Agreement]] which specifically permits members to invite visitors to the space as long as they are supervised, and the foundational concept of [[Just_Fucking_Do_It|JFDI]]. The oldest documented continuing group activity that could be called a club was [https://pumpingstationone.org/about/| Power Wheels Racing Series in 2009], only a year after Pumping Station: One was officially founded, and is now known as [[Power Racing Team|Power Racing Series]]. It has since formed its own non-profit, but continues to use Pumping Station: One for storage and meetings. [[NERP|NERP or Not Exclusively Raspberry Pi]] also has a long history, hosted by Ed Bennet since 2012. Both of these groups have increased the profile of Pumping Station: One and been of great benefit to the membership.

[[James_Lamken_Campaign#Community_Engagement|James Lamken]] has identified the need to expand on the clubs and activities we have at PS1 in his campaign for President, as well as the importance of member involvement. At the time of this vote, we now own the PS:1 building and are making good progress towards paying off the loan. The loan payments are currently funded primarily by member dues. We've seen the membership continue to grow at a modest rate. Our support for clubs and activities that can be attended by prospective members and enhance the membership of current members are essential in continuing that trend.

I can attest to the effectiveness of clubs bringing in new members. When Shellie was Arts Area Host, she organized regular craft nights and put them on the calendar as open to the public. I had toured Pumping Station before, but regular interaction with members at crafts night was what lead me to eventually become a member myself. It should be noted that while many clubs are long-lived, some are ephemeral. There are no longer public craft nights in Arts, but several other great activities have sprung up to take its place.

Most clubs require only a room to meet, and are completely member organized without any input or direct supervision from the board. Electronic Music Mangling Group, Linux Club, and Python Office Hours are current examples of these kinds of groups. Other groups are organized or develop in coordination with Area Hosts, who give them funding and area space to grow. For example, Ceramics Office Hours operates with the support of the Small Metals Area Host, and shares the kilns for clay firing.

The Open Organisation Of Lockpickers (TOOOL) predates Pumping Station: One by several years, but had made it the center for its regular monthly meet-ups. [[TOOOL Chicago]] has been a great resource for PS:1 and organized several popular large events. Lyn Coel discovered TOOOL after becoming a PS:1 member in 2013, and went on to win the 1st place Chicago Locksport award in 2017. In addition to the volunteer positions she has held at the space, she became co-president of TOOOL in 2023. TOOOL meets the first Wednesday of every month in the lounge. Due to the stigma associated with developing a deep understanding of the design and vulnerabilities of locks (a stigma with which hackers are keenly familiar) reporting individuals who attend TOOOL meetings has become a barrier to its continued participation in the boosted club framework.

Linux Meetup has been meeting bi-weekly on Thursday at 7pm in electronics for several years, and has seen a significant increase in attendance and activity since it began being lead by Rubin A. Rubin has also been hosting Home Lab meetups on alternate Thursdays in the same place and time slot. He has recently combined the events, making this a well-attended weekly social highlight at Pumping Station: One.

Ceramics Office Hours has been meeting weekly from 6:30-9:30pm and often continuing until later. Meetings were listed on the public calendar starting in February, and have been running in an unofficial capacity on the Discord calendar since last year. Knute and Claudio have been hosting classes on clay throwing, glazing, and modeling. They've built a vibrant ceramics community at PS:1, and organized members to pool their funds to make group bulk purchases of clay and other supplies.

Sew Clean (formerly "Sewing Machine Maintenance") has been meeting monthly on the first Tuesday from 7pm-8pm. They began meeting in the Member lounge in February 2025 and have done an excellent job of advertising the event to the public. They fill the lounge monthly with people and sewing machines, and give free help and guidance to people seeking to keep their private sewing machines working and well maintained. This publicizes Pumping Station: One's existence more broadly and helps us fulfill our 501c3 responsibility to the community. Joe S., Henry, and Jorie have done a great job of creating a welcoming and safe space for people to come to support each other's independence.

These clubs are great examples of people being excellent to each other and building the Pumping Station: One community.

== Synopsis ==
The goal of this amendment is to:

# Advertise that organizing activities and hosting events is valued and can be subsidized by the Pumping Station: One membership, and that boosted club establishment and small resource requests can be handled by the committee without requiring hosts to write additional votes or increasing the risk of vote fatigue by the membership.
# Amend the policy to allow select clubs to report attendance numbers instead of naming specific individuals in their reports.
# Amend the policy to reflect realistic expectations of the committee when it comes to removing boosted status from clubs not meeting the club policy expectations.
# Amend the policy to explicitly allow hybrid virtual / in-person events.
# Amend the policy to make posting to the public calendar a more explicit requirement.
# Expedite some long-running clubs to the roster of clubs with boosted status, resources, and give their volunteer Club Hosts free membership.

While the previous iteration of this document made it clear that boosted club events need to be posted publicly, I'd like to add further explanation for this policy since the requirement has been questioned. Pumping Station: One events that only require space do not need any amount of advertisement, and posting publicly or on the forum is only encouraged to increase participation and avoid conflicts with other events. Once an activity gets special resources and support from the membership, it also receives the special responsibility to give back to the membership. Not all members have access to the calendar on the forum. Posting directly on the website is a more reliable way of granting all members (whose funds and service allow the club to exist) equal access to boosted activities in the space. While not all boosted activities need to allow participation from non-members, sharing boosted activities publicly also creates a more accurate picture of how active the community at Pumping Station: One is to people considering joining the organization.

In addition to amending the policy and framework for boosted clubs, this vote will establish some existing activities as boosted clubs.

# Linux Meetup (Rubin A.)
# Ceramics Office Hours (Knute M. & Claudio V.)
# Sew Clean (Joe S.)

This vote will grant Rubin, Claudio, and Joe free membership and volunteer status.

Giving the formalized status and support to these clubs comes with the responsibility to report minutes via email (clubs@pumpingstationone.org) regularly to the Committee for Club Oversight (CCO) on attendance and activity. Boosted clubs that consistently fail to fulfill this requirement may lose their boosted status.

Any group of members can start a club, schedule meetings, and report attendance and activity (minutes) via email to the CCO. After 3 months of fulfilling these requirements, the club will become eligible for boosted club status and able to request privileges from the board without a member vote. Since the original Club Vote in 2024/2025, the CCO has granted Windy City Amateur Radio Society (WCARS) and Python Office Hours boosted status along with granting Garett M. and Carl K. WILD status. The CCO has also granted WCARS and Renegade Recycling catwalk storage, and Cycle Station: One a $1.1k budget.

Members who are interested in getting organizational support for social activity in the space are encouraged to contact a member of Club Oversight or a Club Host of an existing boosted club for help meeting the requirements of this policy.

== Language of the Vote ==

=== Terms for the Status Quo ===

This is language not intended to add new features to Club behavior, but to create useful terms to describe already existing activity.

A '''Sponsoring Member''' (referred to in brief as "Sponsor") is a Pumping Staton: One member in good standing who voluntarily and intentionally offers their personal assurance for a guest or guests to Pumping Station: One, and is responsible for their supervision. The expectation for guests are outlined in the [[Membership agreement | Membership Agreement]]. This vote does not change any aspect of that agreement. The Membership agreement is currently the primary document that governs guest behavior in the space.

A '''Club Host''' is the person designated to be responsible for the activities of the Club. The Club Host may be, but is NOT REQURIED to be a Pumping Station: One member. The only requirement for a Club Host is that they are not banned from the premises of Pumping Station: One. Club Hosts that are members in good standing also qualify as Sponsors for the Club and for Club Events. A Club Host may choose to pass responsibility for the Club to another person eligible to be a Club Host.

A '''Club Event''' is a group meeting or activity attended by members of the club and advertised beforehand to encourage general participation. Club Events are listed on the Pumping Station: One public calendar, as well as posted on the forum. The current public calendar is available [https://pumpingstationone.org/events on the website] operated via Google Calendar. The current forum is hosted by Discord. The hosting service for either of these may change without amending this policy.

'''Club Minutes''' (referred to in brief as "Minutes") are a report of a scheduled club activity or meeting. The essential components of that report are
# a list of the names of people in attendance (or attendance numbers alone in some circumstances.)
# a list of activities or topics of discussion, agreements, or arrangements that occurred during that specific activity or meeting.

An '''Area Club''' is a club that receives financial support and reserved space from an Area Host. Area Hosts are given significant autonomy in establishing the rules for their Area and how they spend their budget. Activities that need reserved space and are thematically aligned with the Area are often given exemption from normal Tidy Space rules when confined to space designated for that use by the Area Host.

=== Boosted Clubs ===

'''The Committee for Club Oversight''' (referred to in brief as "Club Oversight") is a committee formed by the Board to assist the Board Secretary in reviewing Club Minutes and making recommendations to the Board. Club Minutes, Boosted Club Host changes, and requests for funds, space, or membership, should be directed to Club Oversight. In the absence of a designated Committee, those items are instead sent directly to the Board Secretary. Decisions of the Committee should ideally be done by consensus, but in the case of an impasse, decisions can be made by vote. In the event of a tie vote of the committee, the President's vote is the tiebreaker. If the President is not part of the committee, the Vice President's vote becomes the tiebreaker. If neither of those offices are represented on the committee, the Secretary's vote is the tie breaker. If all board members on the committee are members at large, the side with the most members at large wins the tie.

'''Boosted Clubs''' are groups of people that meet the following criteria:
# Have a designated Club Host
# Include at least one sponsor, which may be the same person as the Club Host in the case that the Club Host is a member
# Are recognized by the board or by vote as a Boosted Club
Boosted Clubs are expected to
# Hold (at a minimum) one boost-qualifying Club Event every calendar month
# Report Minutes via email to the Pumping Station: One Committee for Club Oversight (CCO).
Boosted Clubs may correlate to not-for-profit entities distinct and independent from Pumping Station: One but that share space and resources. Those clubs may share the name of their not-for-profit organization, but the Boosted Club and the organization remain separate entities. For example, if the Boosted Club is loses its status by Board or Member vote, the organization would still exist. Likewise, if the organization loses its charter from the state, the Boosted Club may still continue to organize Events. It is suggested that the leader of the organization also serve as the Club Host, but as the organization is distinct from the Club, this is not required.

Club Hosts of Boosted clubs hold more responsibility. While Club Hosts are not required to schedule Club Events or send Minutes themselves, they are ultimately responsible if these essential tasks are not performed. Boosted Club Hosts can pass responsibility for their club to a new eligible person, but they must inform Club Oversight about the change.

For a Club Event To meet the qualifications for Boosted status, a Club Event must meet the following criteria:
# It must appear on Pumping Station: One's public calendar at least 72 hours before the event occurs, and the calendar post must accurately represent the event's actual place and time
# If all attendees are not members, must be attended by at least one Sponsor
# Must be open to attendance by any member of Pumping Station: One in good standing
The event can take many forms.
# It may be a meeting or activity where participants attend in person on the premises of Pumping Station: One
# It may be a virtual event or virtual / in-person hybrid event where club participants interact through teleconferencing technology
# It may be a meeting or activity that takes place in person at a location within 30 minutes of travel via public transportation from the premises of Pumping Station: One.
Qualifying club events will NOT restrict Pumping Station: One members from attending based on an entry fee or other material remuneration. A Club Event can be held in a commercial establishment like a restaurant or cafe, on the basis that all attendees are not expected to purchase service; it is advised that those organizing such events make arrangements with the proprietors of those establishments beforehand.
This policy does not change the status quo with regard to existing clubs and their events. While all clubs are encouraged to appropriately advertise their activities to the membership (and when appropriate, to the public), make their events accessible, and meet regularly, these higher expectations are for Boosted Clubs and Clubs seeking Boosted status.

Club Minutes may contain any number of names of people who attended, but to count toward the criteria set for Boosted Clubs, there must be at least three people in attendance, and if there are people who are not members in that group, at least one of the group must be a sponsor. In special circumstances when the Club Host is a PS:1 member, Club Oversight may waive the requirement that individual people in attendance be named in the minutes.
Minutes for a scheduled meeting or activity must be submitted to Club Oversight within 8 days from the date of the scheduled meeting or activity. Keeping minutes and submitting them to Club Oversight is important for existing Boosted Clubs, and Clubs seeking Boosted status, but is strictly optional for all other groups and activities. Clubs may also send photographs taken during events to assist the board in promoting the mission of Pumping Station: One.

A Boosted Club that fails to hold events that attract the minimum attendance, or fails to report events in an accurate and timely manner will jeopardize their boosted status. Its Club Host may no longer be eligible for waived membership for holding Club Events, and if the Club has reserved space, that space may become subject to either the Area Host's rules or the rules governing general areas. The Club Host may no longer be permitted to spend member funds earmarked for their Club's events.

Resources allocated to Boosted Clubs may also be increased or decreased by Club Oversight. Club Oversight should consider factors such as need for resources, the size of the Club, the frequency the Club meets, how much publicity the Club attracts, how well the Club is documented, how well the Club cleans up after events, how organized/clean/well-labelled their allocated space is, and finally the Club's history of regular attendance.

A Club that has lost its Boosted status can regain that status by following the steps expected of Clubs seeking Boosted status.

=== The following Clubs are Boosted by this vote ===

# '''Linux Meetup''' is granted boosted status with Rubin A. as the Club Host. Rubin A. is granted membership status at no cost for the duration of his service. Linux Meetup is granted a $450 slice of the recently allocated Club Oversight budget. This grant does not change the balance of unallocated member funds.
# '''Ceramics Office Hours''' is granted boosted status with Claudio V. as the Club Host. Claudio V. is granted membership status at no cost for the duration of his service. Ceramics Office Hours is granted storage in the Small Metals Area and a $500 slice of the recently allocated Club Oversight budget. This grant does not change the balance of unallocated member funds.
# '''Sew Clean''' is granted boosted status with Joe S. as the Club Host. Joe S. is granted membership status at no cost for the duration of his service.

This vote does not decrease the pool of member funds allocated for future member votes. It allocates money already established for Club Oversight ($4,000) in the recent Budget vote. After this vote passes, $2,050 will have been allocated from the Clubs Committee budget for clubs, and $1,950 will remain for distribution to clubs.

=== Updated Reporting Requirements ===
# '''TOOOL''' was granted boosted status under the previous vote, and has met all the reporting requirements for boosted status until very recently. TOOOL is now exempt from reporting individuals in attendance, and instead is expected to report approximate attendance numbers instead. Other clubs may request a similar change in reporting expectations to be granted by the determination of the Committee for Club Oversight.

=== Authoritative Document ===

Once this vote passes, it becomes the authoritative document on club policy, supplanting the original [[Club Vote]]. Other documents on the wiki that exist to communicate the policy defined by the vote will be updated to reflect the changes. The [[Club Vote]] page will be updated to indicate its deprecated status and a link will be added directing people to this page.

[[Category:2026 Votes]]
[[Category:Votes]]

Club Vote 2026

2026-03-23T22:13:56Z

Books: /* Club Hosts */

== Sponsor ==
* [[User:Books|Books]]

== Co-Sponsors ==

=== Club Hosts ===

* Claudio V (Ceramics Club Host)
* Eli Underhill-Miller (Cycle Station: One Host)
* Joe S (Sew Clean Host)
* Will McShane (Analog Game Night)
* Violet Lucas (Renegade Recycling)
* Garett Murphy (Windy City Amateur Radio Society)
* Your name here

=== Other Members ===

* Alan Insley (Small Metals Area Host)
* David Perkins
* Debbie Caruso
* Knute C (Ceramics Club)
* Your name here

== Vote Results ==
Quorum:[ ~75 ]

== Statement of Purpose ==

Amend the original club vote based on a year of club oversight experience and expedite boosted status for established clubs that are seeking further support.

== Schedule ==
==== Proposal Date ====
Date this proposal was posted to the membership and a request for a vote date was sent to the Board.

'''March 24 2026'''

==== Member Input ====
Does the Sponsor choose to open the language of the vote for changes due to member input? (optional and can be modified at any time)

'''YES'''

==== Vote Announcement and Beginning Date of the Discussion Period ====

'''March 24 2026'''

==== Language Lock Date and Start of Voting ====
Five days prior to the Day of the Vote, the vote language is locked, all edits are frozen, and the language of the vote is converted to a pdf file. Ballots that include the pdf are sent to the Membership, and electronic voting begins. '' Note that the minimum discussion period of seven days leaves only two days for changes before the lock takes place. ''

'''March 26 2026'''

==== Day of the Vote ====

Date the Board has assigned for the vote. The Day of the Vote is the day the vote closes.

'''March 31 2026'''

== Background ==

Clubs - member initiated activities and meetings which are often open to public participation, also known as [[:Category:Interest_Groups | Interest Groups]] arise from the [[Membership_agreement#Guests|Membership Agreement]] which specifically permits members to invite visitors to the space as long as they are supervised, and the foundational concept of [[Just_Fucking_Do_It|JFDI]]. The oldest documented continuing group activity that could be called a club was [https://pumpingstationone.org/about/| Power Wheels Racing Series in 2009], only a year after Pumping Station: One was officially founded, and is now known as [[Power Racing Team|Power Racing Series]]. It has since formed its own non-profit, but continues to use Pumping Station: One for storage and meetings. [[NERP|NERP or Not Exclusively Raspberry Pi]] also has a long history, hosted by Ed Bennet since 2012. Both of these groups have increased the profile of Pumping Station: One and been of great benefit to the membership.

[[James_Lamken_Campaign#Community_Engagement|James Lamken]] has identified the need to expand on the clubs and activities we have at PS1 in his campaign for President, as well as the importance of member involvement. At the time of this vote, we now own the PS:1 building and are making good progress towards paying off the loan. The loan payments are currently funded primarily by member dues. We've seen the membership continue to grow at a modest rate. Our support for clubs and activities that can be attended by prospective members and enhance the membership of current members are essential in continuing that trend.

I can attest to the effectiveness of clubs bringing in new members. When Shellie was Arts Area Host, she organized regular craft nights and put them on the calendar as open to the public. I had toured Pumping Station before, but regular interaction with members at crafts night was what lead me to eventually become a member myself. It should be noted that while many clubs are long-lived, some are ephemeral. There are no longer public craft nights in Arts, but several other great activities have sprung up to take its place.

Most clubs require only a room to meet, and are completely member organized without any input or direct supervision from the board. Electronic Music Mangling Group, Linux Club, and Python Office Hours are current examples of these kinds of groups. Other groups are organized or develop in coordination with Area Hosts, who give them funding and area space to grow. For example, Ceramics Office Hours operates with the support of the Small Metals Area Host, and shares the kilns for clay firing.

The Open Organisation Of Lockpickers (TOOOL) predates Pumping Station: One by several years, but had made it the center for its regular monthly meet-ups. [[TOOOL Chicago]] has been a great resource for PS:1 and organized several popular large events. Lyn Coel discovered TOOOL after becoming a PS:1 member in 2013, and went on to win the 1st place Chicago Locksport award in 2017. In addition to the volunteer positions she has held at the space, she became co-president of TOOOL in 2023. TOOOL meets the first Wednesday of every month in the lounge. Due to the stigma associated with developing a deep understanding of the design and vulnerabilities of locks (a stigma with which hackers are keenly familiar) reporting individuals who attend TOOOL meetings has become a barrier to its continued participation in the boosted club framework.

Linux Meetup has been meeting bi-weekly on Thursday at 7pm in electronics for several years, and has seen a significant increase in attendance and activity since it began being lead by Rubin A. Rubin has also been hosting Home Lab meetups on alternate Thursdays in the same place and time slot. He has recently combined the events, making this a well-attended weekly social highlight at Pumping Station: One.

Ceramics Office Hours has been meeting weekly from 6:30-9:30pm and often continuing until later. Meetings were listed on the public calendar starting in February, and have been running in an unofficial capacity on the Discord calendar since last year. Knute and Claudio have been hosting classes on clay throwing, glazing, and modeling. They've built a vibrant ceramics community at PS:1, and organized members to pool their funds to make group bulk purchases of clay and other supplies.

Sew Clean (formerly "Sewing Machine Maintenance") has been meeting monthly on the first Tuesday from 7pm-8pm. They began meeting in the Member lounge in February 2025 and have done an excellent job of advertising the event to the public. They fill the lounge monthly with people and sewing machines, and give free help and guidance to people seeking to keep their private sewing machines working and well maintained. This publicizes Pumping Station: One's existence more broadly and helps us fulfill our 501c3 responsibility to the community. Joe S., Henry, and Jorie have done a great job of creating a welcoming and safe space for people to come to support each other's independence.

These clubs are great examples of people being excellent to each other and building the Pumping Station: One community.

== Synopsis ==
The goal of this amendment is to:

# Advertise that organizing activities and hosting events is valued and can be subsidized by the Pumping Station: One membership, and that boosted club establishment and small resource requests can be handled by the committee without requiring hosts to write additional votes or increasing the risk of vote fatigue by the membership.
# Amend the policy to allow select clubs to report attendance numbers instead of naming specific individuals in their reports.
# Amend the policy to reflect realistic expectations of the committee when it comes to removing boosted status from clubs not meeting the club policy expectations.
# Amend the policy to explicitly allow hybrid virtual / in-person events.
# Amend the policy to make posting to the public calendar a more explicit requirement.
# Expedite some long-running clubs to the roster of clubs with boosted status, resources, and give their volunteer Club Hosts free membership.

While the previous iteration of this document made it clear that boosted club events need to be posted publicly, I'd like to add further explanation for this policy since the requirement has been questioned. Pumping Station: One events that only require space do not need any amount of advertisement, and posting publicly or on the forum is only encouraged to increase participation and avoid conflicts with other events. Once an activity gets special resources and support from the membership, it also receives the special responsibility to give back to the membership. Not all members have access to the calendar on the forum. Posting directly on the website is a more reliable way of granting all members (whose funds and service allow the club to exist) equal access to boosted activities in the space. While not all boosted activities need to allow participation from non-members, sharing boosted activities publicly also creates a more accurate picture of how active the community at Pumping Station: One is to people considering joining the organization.

In addition to amending the policy and framework for boosted clubs, this vote will establish some existing activities as boosted clubs.

# Linux Meetup (Rubin A.)
# Ceramics Office Hours (Knute M. & Claudio V.)
# Sew Clean (Joe S.)

This vote will grant Rubin, Claudio, and Joe free membership and volunteer status.

Giving the formalized status and support to these clubs comes with the responsibility to report minutes via email (clubs@pumpingstationone.org) regularly to the Committee for Club Oversight (CCO) on attendance and activity. Boosted clubs that consistently fail to fulfill this requirement may lose their boosted status.

Any group of members can start a club, schedule meetings, and report attendance and activity (minutes) via email to the CCO. After 3 months of fulfilling these requirements, the club will become eligible for boosted club status and able to request privileges from the board without a member vote. Since the original Club Vote in 2024/2025, the CCO has granted Windy City Amateur Radio Society (WCARS) and Python Office Hours boosted status along with granting Garett M. and Carl K. WILD status. The CCO has also granted WCARS and Renegade Recycling catwalk storage, and Cycle Station: One a $1.1k budget.

Members who are interested in getting organizational support for social activity in the space are encouraged to contact a member of Club Oversight or a Club Host of an existing boosted club for help meeting the requirements of this policy.

== Language of the Vote ==

=== Terms for the Status Quo ===

This is language not intended to add new features to Club behavior, but to create useful terms to describe already existing activity.

A '''Sponsoring Member''' (referred to in brief as "Sponsor") is a Pumping Staton: One member in good standing who voluntarily and intentionally offers their personal assurance for a guest or guests to Pumping Station: One, and is responsible for their supervision. The expectation for guests are outlined in the [[Membership agreement | Membership Agreement]]. This vote does not change any aspect of that agreement. The Membership agreement is currently the primary document that governs guest behavior in the space.

A '''Club Host''' is the person designated to be responsible for the activities of the Club. The Club Host may be, but is NOT REQURIED to be a Pumping Station: One member. The only requirement for a Club Host is that they are not banned from the premises of Pumping Station: One. Club Hosts that are members in good standing also qualify as Sponsors for the Club and for Club Events. A Club Host may choose to pass responsibility for the Club to another person eligible to be a Club Host.

A '''Club Event''' is a group meeting or activity attended by members of the club and advertised beforehand to encourage general participation. Club Events are listed on the Pumping Station: One public calendar, as well as posted on the forum. The current public calendar is available [https://pumpingstationone.org/events on the website] operated via Google Calendar. The current forum is hosted by Discord. The hosting service for either of these may change without amending this policy.

'''Club Minutes''' (referred to in brief as "Minutes") are a report of a scheduled club activity or meeting. The essential components of that report are
# a list of the names of people in attendance (or attendance numbers alone in some circumstances.)
# a list of activities or topics of discussion, agreements, or arrangements that occurred during that specific activity or meeting.

An '''Area Club''' is a club that receives financial support and reserved space from an Area Host. Area Hosts are given significant autonomy in establishing the rules for their Area and how they spend their budget. Activities that need reserved space and are thematically aligned with the Area are often given exemption from normal Tidy Space rules when confined to space designated for that use by the Area Host.

=== Boosted Clubs ===

'''The Committee for Club Oversight''' (referred to in brief as "Club Oversight") is a committee formed by the Board to assist the Board Secretary in reviewing Club Minutes and making recommendations to the Board. Club Minutes, Boosted Club Host changes, and requests for funds, space, or membership, should be directed to Club Oversight. In the absence of a designated Committee, those items are instead sent directly to the Board Secretary. Decisions of the Committee should ideally be done by consensus, but in the case of an impasse, decisions can be made by vote. In the event of a tie vote of the committee, the President's vote is the tiebreaker. If the President is not part of the committee, the Vice President's vote becomes the tiebreaker. If neither of those offices are represented on the committee, the Secretary's vote is the tie breaker. If all board members on the committee are members at large, the side with the most members at large wins the tie.

'''Boosted Clubs''' are groups of people that meet the following criteria:
# Have a designated Club Host
# Include at least one sponsor, which may be the same person as the Club Host in the case that the Club Host is a member
# Are recognized by the board or by vote as a Boosted Club
Boosted Clubs are expected to
# Hold (at a minimum) one boost-qualifying Club Event every calendar month
# Report Minutes via email to the Pumping Station: One Committee for Club Oversight (CCO).
Boosted Clubs may correlate to not-for-profit entities distinct and independent from Pumping Station: One but that share space and resources. Those clubs may share the name of their not-for-profit organization, but the Boosted Club and the organization remain separate entities. For example, if the Boosted Club is loses its status by Board or Member vote, the organization would still exist. Likewise, if the organization loses its charter from the state, the Boosted Club may still continue to organize Events. It is suggested that the leader of the organization also serve as the Club Host, but as the organization is distinct from the Club, this is not required.

Club Hosts of Boosted clubs hold more responsibility. While Club Hosts are not required to schedule Club Events or send Minutes themselves, they are ultimately responsible if these essential tasks are not performed. Boosted Club Hosts can pass responsibility for their club to a new eligible person, but they must inform Club Oversight about the change.

For a Club Event To meet the qualifications for Boosted status, a Club Event must meet the following criteria:
# It must appear on Pumping Station: One's public calendar at least 72 hours before the event occurs, and the calendar post must accurately represent the event's actual place and time
# If all attendees are not members, must be attended by at least one Sponsor
# Must be open to attendance by any member of Pumping Station: One in good standing
The event can take many forms.
# It may be a meeting or activity where participants attend in person on the premises of Pumping Station: One
# It may be a virtual event or virtual / in-person hybrid event where club participants interact through teleconferencing technology
# It may be a meeting or activity that takes place in person at a location within 30 minutes of travel via public transportation from the premises of Pumping Station: One.
Qualifying club events will NOT restrict Pumping Station: One members from attending based on an entry fee or other material remuneration. A Club Event can be held in a commercial establishment like a restaurant or cafe, on the basis that all attendees are not expected to purchase service; it is advised that those organizing such events make arrangements with the proprietors of those establishments beforehand.
This policy does not change the status quo with regard to existing clubs and their events. While all clubs are encouraged to appropriately advertise their activities to the membership (and when appropriate, to the public), make their events accessible, and meet regularly, these higher expectations are for Boosted Clubs and Clubs seeking Boosted status.

Club Minutes may contain any number of names of people who attended, but to count toward the criteria set for Boosted Clubs, there must be at least three people in attendance, and if there are people who are not members in that group, at least one of the group must be a sponsor. In special circumstances when the Club Host is a PS:1 member, Club Oversight may waive the requirement that individual people in attendance be named in the minutes.
Minutes for a scheduled meeting or activity must be submitted to Club Oversight within 8 days from the date of the scheduled meeting or activity. Keeping minutes and submitting them to Club Oversight is important for existing Boosted Clubs, and Clubs seeking Boosted status, but is strictly optional for all other groups and activities. Clubs may also send photographs taken during events to assist the board in promoting the mission of Pumping Station: One.

A Boosted Club that fails to hold events that attract the minimum attendance, or fails to report events in an accurate and timely manner will jeopardize their boosted status. Its Club Host may no longer be eligible for waived membership for holding Club Events, and if the Club has reserved space, that space may become subject to either the Area Host's rules or the rules governing general areas. The Club Host may no longer be permitted to spend member funds earmarked for their Club's events.

Resources allocated to Boosted Clubs may also be increased or decreased by Club Oversight. Club Oversight should consider factors such as need for resources, the size of the Club, the frequency the Club meets, how much publicity the Club attracts, how well the Club is documented, how well the Club cleans up after events, how organized/clean/well-labelled their allocated space is, and finally the Club's history of regular attendance.

A Club that has lost its Boosted status can regain that status by following the steps expected of Clubs seeking Boosted status.

=== The following Clubs are Boosted by this vote ===

# '''Linux Meetup''' is granted boosted status with Rubin A. as the Club Host. Rubin A. is granted membership status at no cost for the duration of his service. Linux Meetup is granted a $450 slice of the recently allocated Club Oversight budget. This grant does not change the balance of unallocated member funds.
# '''Ceramics Office Hours''' is granted boosted status with Claudio V. as the Club Host. Claudio V. is granted membership status at no cost for the duration of his service. Ceramics Office Hours is granted storage in the Small Metals Area and a $500 slice of the recently allocated Club Oversight budget. This grant does not change the balance of unallocated member funds.
# '''Sew Clean''' is granted boosted status with Joe S. as the Club Host. Joe S. is granted membership status at no cost for the duration of his service.

This vote does not decrease the pool of member funds allocated for future member votes. It allocates money already established for Club Oversight ($4,000) in the recent Budget vote. After this vote passes, $2,050 will have been allocated from the Clubs Committee budget for clubs, and $1,950 will remain for distribution to clubs.

=== Updated Reporting Requirements ===
# '''TOOOL''' was granted boosted status under the previous vote, and has met all the reporting requirements for boosted status until very recently. TOOOL is now exempt from reporting individuals in attendance, and instead is expected to report approximate attendance numbers instead. Other clubs may request a similar change in reporting expectations to be granted by the determination of the Committee for Club Oversight.

=== Authoritative Document ===

Once this vote passes, it becomes the authoritative document on club policy, supplanting the original [[Club Vote]]. Other documents on the wiki that exist to communicate the policy defined by the vote will be updated to reflect the changes. The [[Club Vote]] page will be updated to indicate its deprecated status and a link will be added directing people to this page.

[[Category:2026 Votes]]
[[Category:Votes]]

Club Vote 2026

2026-03-23T22:03:23Z

Books: /* Co-Sponsors */

== Sponsor ==
* [[User:Books|Books]]

== Co-Sponsors ==

=== Club Hosts ===

* Claudio V (Ceramics Club Host)
* Eli Underhill-Miller (Cycle Station: One Host)
* Joe S (Sew Clean Host)
* Will McShane (Analog Game Night)
* Violet Lucas (Renegade Recycling)
* Your name here

=== Other Members ===

* Alan Insley (Small Metals Area Host)
* David Perkins
* Debbie Caruso
* Knute C (Ceramics Club)
* Your name here

== Vote Results ==
Quorum:[ ~75 ]

== Statement of Purpose ==

Amend the original club vote based on a year of club oversight experience and expedite boosted status for established clubs that are seeking further support.

== Schedule ==
==== Proposal Date ====
Date this proposal was posted to the membership and a request for a vote date was sent to the Board.

'''March 24 2026'''

==== Member Input ====
Does the Sponsor choose to open the language of the vote for changes due to member input? (optional and can be modified at any time)

'''YES'''

==== Vote Announcement and Beginning Date of the Discussion Period ====

'''March 24 2026'''

==== Language Lock Date and Start of Voting ====
Five days prior to the Day of the Vote, the vote language is locked, all edits are frozen, and the language of the vote is converted to a pdf file. Ballots that include the pdf are sent to the Membership, and electronic voting begins. '' Note that the minimum discussion period of seven days leaves only two days for changes before the lock takes place. ''

'''March 26 2026'''

==== Day of the Vote ====

Date the Board has assigned for the vote. The Day of the Vote is the day the vote closes.

'''March 31 2026'''

== Background ==

Clubs - member initiated activities and meetings which are often open to public participation, also known as [[:Category:Interest_Groups | Interest Groups]] arise from the [[Membership_agreement#Guests|Membership Agreement]] which specifically permits members to invite visitors to the space as long as they are supervised, and the foundational concept of [[Just_Fucking_Do_It|JFDI]]. The oldest documented continuing group activity that could be called a club was [https://pumpingstationone.org/about/| Power Wheels Racing Series in 2009], only a year after Pumping Station: One was officially founded, and is now known as [[Power Racing Team|Power Racing Series]]. It has since formed its own non-profit, but continues to use Pumping Station: One for storage and meetings. [[NERP|NERP or Not Exclusively Raspberry Pi]] also has a long history, hosted by Ed Bennet since 2012. Both of these groups have increased the profile of Pumping Station: One and been of great benefit to the membership.

[[James_Lamken_Campaign#Community_Engagement|James Lamken]] has identified the need to expand on the clubs and activities we have at PS1 in his campaign for President, as well as the importance of member involvement. At the time of this vote, we now own the PS:1 building and are making good progress towards paying off the loan. The loan payments are currently funded primarily by member dues. We've seen the membership continue to grow at a modest rate. Our support for clubs and activities that can be attended by prospective members and enhance the membership of current members are essential in continuing that trend.

I can attest to the effectiveness of clubs bringing in new members. When Shellie was Arts Area Host, she organized regular craft nights and put them on the calendar as open to the public. I had toured Pumping Station before, but regular interaction with members at crafts night was what lead me to eventually become a member myself. It should be noted that while many clubs are long-lived, some are ephemeral. There are no longer public craft nights in Arts, but several other great activities have sprung up to take its place.

Most clubs require only a room to meet, and are completely member organized without any input or direct supervision from the board. Electronic Music Mangling Group, Linux Club, and Python Office Hours are current examples of these kinds of groups. Other groups are organized or develop in coordination with Area Hosts, who give them funding and area space to grow. For example, Ceramics Office Hours operates with the support of the Small Metals Area Host, and shares the kilns for clay firing.

The Open Organisation Of Lockpickers (TOOOL) predates Pumping Station: One by several years, but had made it the center for its regular monthly meet-ups. [[TOOOL Chicago]] has been a great resource for PS:1 and organized several popular large events. Lyn Coel discovered TOOOL after becoming a PS:1 member in 2013, and went on to win the 1st place Chicago Locksport award in 2017. In addition to the volunteer positions she has held at the space, she became co-president of TOOOL in 2023. TOOOL meets the first Wednesday of every month in the lounge. Due to the stigma associated with developing a deep understanding of the design and vulnerabilities of locks (a stigma with which hackers are keenly familiar) reporting individuals who attend TOOOL meetings has become a barrier to its continued participation in the boosted club framework.

Linux Meetup has been meeting bi-weekly on Thursday at 7pm in electronics for several years, and has seen a significant increase in attendance and activity since it began being lead by Rubin A. Rubin has also been hosting Home Lab meetups on alternate Thursdays in the same place and time slot. He has recently combined the events, making this a well-attended weekly social highlight at Pumping Station: One.

Ceramics Office Hours has been meeting weekly from 6:30-9:30pm and often continuing until later. Meetings were listed on the public calendar starting in February, and have been running in an unofficial capacity on the Discord calendar since last year. Knute and Claudio have been hosting classes on clay throwing, glazing, and modeling. They've built a vibrant ceramics community at PS:1, and organized members to pool their funds to make group bulk purchases of clay and other supplies.

Sew Clean (formerly "Sewing Machine Maintenance") has been meeting monthly on the first Tuesday from 7pm-8pm. They began meeting in the Member lounge in February 2025 and have done an excellent job of advertising the event to the public. They fill the lounge monthly with people and sewing machines, and give free help and guidance to people seeking to keep their private sewing machines working and well maintained. This publicizes Pumping Station: One's existence more broadly and helps us fulfill our 501c3 responsibility to the community. Joe S., Henry, and Jorie have done a great job of creating a welcoming and safe space for people to come to support each other's independence.

These clubs are great examples of people being excellent to each other and building the Pumping Station: One community.

== Synopsis ==
The goal of this amendment is to:

# Advertise that organizing activities and hosting events is valued and can be subsidized by the Pumping Station: One membership, and that boosted club establishment and small resource requests can be handled by the committee without requiring hosts to write additional votes or increasing the risk of vote fatigue by the membership.
# Amend the policy to allow select clubs to report attendance numbers instead of naming specific individuals in their reports.
# Amend the policy to reflect realistic expectations of the committee when it comes to removing boosted status from clubs not meeting the club policy expectations.
# Amend the policy to explicitly allow hybrid virtual / in-person events.
# Amend the policy to make posting to the public calendar a more explicit requirement.
# Expedite some long-running clubs to the roster of clubs with boosted status, resources, and give their volunteer Club Hosts free membership.

While the previous iteration of this document made it clear that boosted club events need to be posted publicly, I'd like to add further explanation for this policy since the requirement has been questioned. Pumping Station: One events that only require space do not need any amount of advertisement, and posting publicly or on the forum is only encouraged to increase participation and avoid conflicts with other events. Once an activity gets special resources and support from the membership, it also receives the special responsibility to give back to the membership. Not all members have access to the calendar on the forum. Posting directly on the website is a more reliable way of granting all members (whose funds and service allow the club to exist) equal access to boosted activities in the space. While not all boosted activities need to allow participation from non-members, sharing boosted activities publicly also creates a more accurate picture of how active the community at Pumping Station: One is to people considering joining the organization.

In addition to amending the policy and framework for boosted clubs, this vote will establish some existing activities as boosted clubs.

# Linux Meetup (Rubin A.)
# Ceramics Office Hours (Knute M. & Claudio V.)
# Sew Clean (Joe S.)

This vote will grant Rubin, Claudio, and Joe free membership and volunteer status.

Giving the formalized status and support to these clubs comes with the responsibility to report minutes via email (clubs@pumpingstationone.org) regularly to the Committee for Club Oversight (CCO) on attendance and activity. Boosted clubs that consistently fail to fulfill this requirement may lose their boosted status.

Any group of members can start a club, schedule meetings, and report attendance and activity (minutes) via email to the CCO. After 3 months of fulfilling these requirements, the club will become eligible for boosted club status and able to request privileges from the board without a member vote. Since the original Club Vote in 2024/2025, the CCO has granted Windy City Amateur Radio Society (WCARS) and Python Office Hours boosted status along with granting Garett M. and Carl K. WILD status. The CCO has also granted WCARS and Renegade Recycling catwalk storage, and Cycle Station: One a $1.1k budget.

Members who are interested in getting organizational support for social activity in the space are encouraged to contact a member of Club Oversight or a Club Host of an existing boosted club for help meeting the requirements of this policy.

== Language of the Vote ==

=== Terms for the Status Quo ===

This is language not intended to add new features to Club behavior, but to create useful terms to describe already existing activity.

A '''Sponsoring Member''' (referred to in brief as "Sponsor") is a Pumping Staton: One member in good standing who voluntarily and intentionally offers their personal assurance for a guest or guests to Pumping Station: One, and is responsible for their supervision. The expectation for guests are outlined in the [[Membership agreement | Membership Agreement]]. This vote does not change any aspect of that agreement. The Membership agreement is currently the primary document that governs guest behavior in the space.

A '''Club Host''' is the person designated to be responsible for the activities of the Club. The Club Host may be, but is NOT REQURIED to be a Pumping Station: One member. The only requirement for a Club Host is that they are not banned from the premises of Pumping Station: One. Club Hosts that are members in good standing also qualify as Sponsors for the Club and for Club Events. A Club Host may choose to pass responsibility for the Club to another person eligible to be a Club Host.

A '''Club Event''' is a group meeting or activity attended by members of the club and advertised beforehand to encourage general participation. Club Events are listed on the Pumping Station: One public calendar, as well as posted on the forum. The current public calendar is available [https://pumpingstationone.org/events on the website] operated via Google Calendar. The current forum is hosted by Discord. The hosting service for either of these may change without amending this policy.

'''Club Minutes''' (referred to in brief as "Minutes") are a report of a scheduled club activity or meeting. The essential components of that report are
# a list of the names of people in attendance (or attendance numbers alone in some circumstances.)
# a list of activities or topics of discussion, agreements, or arrangements that occurred during that specific activity or meeting.

An '''Area Club''' is a club that receives financial support and reserved space from an Area Host. Area Hosts are given significant autonomy in establishing the rules for their Area and how they spend their budget. Activities that need reserved space and are thematically aligned with the Area are often given exemption from normal Tidy Space rules when confined to space designated for that use by the Area Host.

=== Boosted Clubs ===

'''The Committee for Club Oversight''' (referred to in brief as "Club Oversight") is a committee formed by the Board to assist the Board Secretary in reviewing Club Minutes and making recommendations to the Board. Club Minutes, Boosted Club Host changes, and requests for funds, space, or membership, should be directed to Club Oversight. In the absence of a designated Committee, those items are instead sent directly to the Board Secretary. Decisions of the Committee should ideally be done by consensus, but in the case of an impasse, decisions can be made by vote. In the event of a tie vote of the committee, the President's vote is the tiebreaker. If the President is not part of the committee, the Vice President's vote becomes the tiebreaker. If neither of those offices are represented on the committee, the Secretary's vote is the tie breaker. If all board members on the committee are members at large, the side with the most members at large wins the tie.

'''Boosted Clubs''' are groups of people that meet the following criteria:
# Have a designated Club Host
# Include at least one sponsor, which may be the same person as the Club Host in the case that the Club Host is a member
# Are recognized by the board or by vote as a Boosted Club
Boosted Clubs are expected to
# Hold (at a minimum) one boost-qualifying Club Event every calendar month
# Report Minutes via email to the Pumping Station: One Committee for Club Oversight (CCO).
Boosted Clubs may correlate to not-for-profit entities distinct and independent from Pumping Station: One but that share space and resources. Those clubs may share the name of their not-for-profit organization, but the Boosted Club and the organization remain separate entities. For example, if the Boosted Club is loses its status by Board or Member vote, the organization would still exist. Likewise, if the organization loses its charter from the state, the Boosted Club may still continue to organize Events. It is suggested that the leader of the organization also serve as the Club Host, but as the organization is distinct from the Club, this is not required.

Club Hosts of Boosted clubs hold more responsibility. While Club Hosts are not required to schedule Club Events or send Minutes themselves, they are ultimately responsible if these essential tasks are not performed. Boosted Club Hosts can pass responsibility for their club to a new eligible person, but they must inform Club Oversight about the change.

For a Club Event To meet the qualifications for Boosted status, a Club Event must meet the following criteria:
# It must appear on Pumping Station: One's public calendar at least 72 hours before the event occurs, and the calendar post must accurately represent the event's actual place and time
# If all attendees are not members, must be attended by at least one Sponsor
# Must be open to attendance by any member of Pumping Station: One in good standing
The event can take many forms.
# It may be a meeting or activity where participants attend in person on the premises of Pumping Station: One
# It may be a virtual event or virtual / in-person hybrid event where club participants interact through teleconferencing technology
# It may be a meeting or activity that takes place in person at a location within 30 minutes of travel via public transportation from the premises of Pumping Station: One.
Qualifying club events will NOT restrict Pumping Station: One members from attending based on an entry fee or other material remuneration. A Club Event can be held in a commercial establishment like a restaurant or cafe, on the basis that all attendees are not expected to purchase service; it is advised that those organizing such events make arrangements with the proprietors of those establishments beforehand.
This policy does not change the status quo with regard to existing clubs and their events. While all clubs are encouraged to appropriately advertise their activities to the membership (and when appropriate, to the public), make their events accessible, and meet regularly, these higher expectations are for Boosted Clubs and Clubs seeking Boosted status.

Club Minutes may contain any number of names of people who attended, but to count toward the criteria set for Boosted Clubs, there must be at least three people in attendance, and if there are people who are not members in that group, at least one of the group must be a sponsor. In special circumstances when the Club Host is a PS:1 member, Club Oversight may waive the requirement that individual people in attendance be named in the minutes.
Minutes for a scheduled meeting or activity must be submitted to Club Oversight within 8 days from the date of the scheduled meeting or activity. Keeping minutes and submitting them to Club Oversight is important for existing Boosted Clubs, and Clubs seeking Boosted status, but is strictly optional for all other groups and activities. Clubs may also send photographs taken during events to assist the board in promoting the mission of Pumping Station: One.

A Boosted Club that fails to hold events that attract the minimum attendance, or fails to report events in an accurate and timely manner will jeopardize their boosted status. Its Club Host may no longer be eligible for waived membership for holding Club Events, and if the Club has reserved space, that space may become subject to either the Area Host's rules or the rules governing general areas. The Club Host may no longer be permitted to spend member funds earmarked for their Club's events.

Resources allocated to Boosted Clubs may also be increased or decreased by Club Oversight. Club Oversight should consider factors such as need for resources, the size of the Club, the frequency the Club meets, how much publicity the Club attracts, how well the Club is documented, how well the Club cleans up after events, how organized/clean/well-labelled their allocated space is, and finally the Club's history of regular attendance.

A Club that has lost its Boosted status can regain that status by following the steps expected of Clubs seeking Boosted status.

=== The following Clubs are Boosted by this vote ===

# '''Linux Meetup''' is granted boosted status with Rubin A. as the Club Host. Rubin A. is granted membership status at no cost for the duration of his service. Linux Meetup is granted a $450 slice of the recently allocated Club Oversight budget. This grant does not change the balance of unallocated member funds.
# '''Ceramics Office Hours''' is granted boosted status with Claudio V. as the Club Host. Claudio V. is granted membership status at no cost for the duration of his service. Ceramics Office Hours is granted storage in the Small Metals Area and a $500 slice of the recently allocated Club Oversight budget. This grant does not change the balance of unallocated member funds.
# '''Sew Clean''' is granted boosted status with Joe S. as the Club Host. Joe S. is granted membership status at no cost for the duration of his service.

This vote does not decrease the pool of member funds allocated for future member votes. It allocates money already established for Club Oversight ($4,000) in the recent Budget vote. After this vote passes, $2,050 will have been allocated from the Clubs Committee budget for clubs, and $1,950 will remain for distribution to clubs.

=== Updated Reporting Requirements ===
# '''TOOOL''' was granted boosted status under the previous vote, and has met all the reporting requirements for boosted status until very recently. TOOOL is now exempt from reporting individuals in attendance, and instead is expected to report approximate attendance numbers instead. Other clubs may request a similar change in reporting expectations to be granted by the determination of the Committee for Club Oversight.

=== Authoritative Document ===

Once this vote passes, it becomes the authoritative document on club policy, supplanting the original [[Club Vote]]. Other documents on the wiki that exist to communicate the policy defined by the vote will be updated to reflect the changes. The [[Club Vote]] page will be updated to indicate its deprecated status and a link will be added directing people to this page.

[[Category:2026 Votes]]
[[Category:Votes]]

Club Vote 2026

2026-03-23T22:00:42Z

Books: /* Co-Sponsors */

== Sponsor ==
* [[User:Books|Books]]

== Co-Sponsors ==

=== Club Hosts ===

* Claudio V (Ceramics Club Host)
* Eli Underhill-M (Cycle Station: One Host)
* Joe S (Sew Clean Host)
* Will McShane
* Your name here

=== Other Members ===

* Alan Insley (Small Metals Area Host)
* David Perkins
* Debbie Caruso
* Knute C (Ceramics Club)
* Your name here

== Vote Results ==
Quorum:[ ~75 ]

== Statement of Purpose ==

Amend the original club vote based on a year of club oversight experience and expedite boosted status for established clubs that are seeking further support.

== Schedule ==
==== Proposal Date ====
Date this proposal was posted to the membership and a request for a vote date was sent to the Board.

'''March 24 2026'''

==== Member Input ====
Does the Sponsor choose to open the language of the vote for changes due to member input? (optional and can be modified at any time)

'''YES'''

==== Vote Announcement and Beginning Date of the Discussion Period ====

'''March 24 2026'''

==== Language Lock Date and Start of Voting ====
Five days prior to the Day of the Vote, the vote language is locked, all edits are frozen, and the language of the vote is converted to a pdf file. Ballots that include the pdf are sent to the Membership, and electronic voting begins. '' Note that the minimum discussion period of seven days leaves only two days for changes before the lock takes place. ''

'''March 26 2026'''

==== Day of the Vote ====

Date the Board has assigned for the vote. The Day of the Vote is the day the vote closes.

'''March 31 2026'''

== Background ==

Clubs - member initiated activities and meetings which are often open to public participation, also known as [[:Category:Interest_Groups | Interest Groups]] arise from the [[Membership_agreement#Guests|Membership Agreement]] which specifically permits members to invite visitors to the space as long as they are supervised, and the foundational concept of [[Just_Fucking_Do_It|JFDI]]. The oldest documented continuing group activity that could be called a club was [https://pumpingstationone.org/about/| Power Wheels Racing Series in 2009], only a year after Pumping Station: One was officially founded, and is now known as [[Power Racing Team|Power Racing Series]]. It has since formed its own non-profit, but continues to use Pumping Station: One for storage and meetings. [[NERP|NERP or Not Exclusively Raspberry Pi]] also has a long history, hosted by Ed Bennet since 2012. Both of these groups have increased the profile of Pumping Station: One and been of great benefit to the membership.

[[James_Lamken_Campaign#Community_Engagement|James Lamken]] has identified the need to expand on the clubs and activities we have at PS1 in his campaign for President, as well as the importance of member involvement. At the time of this vote, we now own the PS:1 building and are making good progress towards paying off the loan. The loan payments are currently funded primarily by member dues. We've seen the membership continue to grow at a modest rate. Our support for clubs and activities that can be attended by prospective members and enhance the membership of current members are essential in continuing that trend.

I can attest to the effectiveness of clubs bringing in new members. When Shellie was Arts Area Host, she organized regular craft nights and put them on the calendar as open to the public. I had toured Pumping Station before, but regular interaction with members at crafts night was what lead me to eventually become a member myself. It should be noted that while many clubs are long-lived, some are ephemeral. There are no longer public craft nights in Arts, but several other great activities have sprung up to take its place.

Most clubs require only a room to meet, and are completely member organized without any input or direct supervision from the board. Electronic Music Mangling Group, Linux Club, and Python Office Hours are current examples of these kinds of groups. Other groups are organized or develop in coordination with Area Hosts, who give them funding and area space to grow. For example, Ceramics Office Hours operates with the support of the Small Metals Area Host, and shares the kilns for clay firing.

The Open Organisation Of Lockpickers (TOOOL) predates Pumping Station: One by several years, but had made it the center for its regular monthly meet-ups. [[TOOOL Chicago]] has been a great resource for PS:1 and organized several popular large events. Lyn Coel discovered TOOOL after becoming a PS:1 member in 2013, and went on to win the 1st place Chicago Locksport award in 2017. In addition to the volunteer positions she has held at the space, she became co-president of TOOOL in 2023. TOOOL meets the first Wednesday of every month in the lounge. Due to the stigma associated with developing a deep understanding of the design and vulnerabilities of locks (a stigma with which hackers are keenly familiar) reporting individuals who attend TOOOL meetings has become a barrier to its continued participation in the boosted club framework.

Linux Meetup has been meeting bi-weekly on Thursday at 7pm in electronics for several years, and has seen a significant increase in attendance and activity since it began being lead by Rubin A. Rubin has also been hosting Home Lab meetups on alternate Thursdays in the same place and time slot. He has recently combined the events, making this a well-attended weekly social highlight at Pumping Station: One.

Ceramics Office Hours has been meeting weekly from 6:30-9:30pm and often continuing until later. Meetings were listed on the public calendar starting in February, and have been running in an unofficial capacity on the Discord calendar since last year. Knute and Claudio have been hosting classes on clay throwing, glazing, and modeling. They've built a vibrant ceramics community at PS:1, and organized members to pool their funds to make group bulk purchases of clay and other supplies.

Sew Clean (formerly "Sewing Machine Maintenance") has been meeting monthly on the first Tuesday from 7pm-8pm. They began meeting in the Member lounge in February 2025 and have done an excellent job of advertising the event to the public. They fill the lounge monthly with people and sewing machines, and give free help and guidance to people seeking to keep their private sewing machines working and well maintained. This publicizes Pumping Station: One's existence more broadly and helps us fulfill our 501c3 responsibility to the community. Joe S., Henry, and Jorie have done a great job of creating a welcoming and safe space for people to come to support each other's independence.

These clubs are great examples of people being excellent to each other and building the Pumping Station: One community.

== Synopsis ==
The goal of this amendment is to:

# Advertise that organizing activities and hosting events is valued and can be subsidized by the Pumping Station: One membership, and that boosted club establishment and small resource requests can be handled by the committee without requiring hosts to write additional votes or increasing the risk of vote fatigue by the membership.
# Amend the policy to allow select clubs to report attendance numbers instead of naming specific individuals in their reports.
# Amend the policy to reflect realistic expectations of the committee when it comes to removing boosted status from clubs not meeting the club policy expectations.
# Amend the policy to explicitly allow hybrid virtual / in-person events.
# Amend the policy to make posting to the public calendar a more explicit requirement.
# Expedite some long-running clubs to the roster of clubs with boosted status, resources, and give their volunteer Club Hosts free membership.

While the previous iteration of this document made it clear that boosted club events need to be posted publicly, I'd like to add further explanation for this policy since the requirement has been questioned. Pumping Station: One events that only require space do not need any amount of advertisement, and posting publicly or on the forum is only encouraged to increase participation and avoid conflicts with other events. Once an activity gets special resources and support from the membership, it also receives the special responsibility to give back to the membership. Not all members have access to the calendar on the forum. Posting directly on the website is a more reliable way of granting all members (whose funds and service allow the club to exist) equal access to boosted activities in the space. While not all boosted activities need to allow participation from non-members, sharing boosted activities publicly also creates a more accurate picture of how active the community at Pumping Station: One is to people considering joining the organization.

In addition to amending the policy and framework for boosted clubs, this vote will establish some existing activities as boosted clubs.

# Linux Meetup (Rubin A.)
# Ceramics Office Hours (Knute M. & Claudio V.)
# Sew Clean (Joe S.)

This vote will grant Rubin, Claudio, and Joe free membership and volunteer status.

Giving the formalized status and support to these clubs comes with the responsibility to report minutes via email (clubs@pumpingstationone.org) regularly to the Committee for Club Oversight (CCO) on attendance and activity. Boosted clubs that consistently fail to fulfill this requirement may lose their boosted status.

Any group of members can start a club, schedule meetings, and report attendance and activity (minutes) via email to the CCO. After 3 months of fulfilling these requirements, the club will become eligible for boosted club status and able to request privileges from the board without a member vote. Since the original Club Vote in 2024/2025, the CCO has granted Windy City Amateur Radio Society (WCARS) and Python Office Hours boosted status along with granting Garett M. and Carl K. WILD status. The CCO has also granted WCARS and Renegade Recycling catwalk storage, and Cycle Station: One a $1.1k budget.

Members who are interested in getting organizational support for social activity in the space are encouraged to contact a member of Club Oversight or a Club Host of an existing boosted club for help meeting the requirements of this policy.

== Language of the Vote ==

=== Terms for the Status Quo ===

This is language not intended to add new features to Club behavior, but to create useful terms to describe already existing activity.

A '''Sponsoring Member''' (referred to in brief as "Sponsor") is a Pumping Staton: One member in good standing who voluntarily and intentionally offers their personal assurance for a guest or guests to Pumping Station: One, and is responsible for their supervision. The expectation for guests are outlined in the [[Membership agreement | Membership Agreement]]. This vote does not change any aspect of that agreement. The Membership agreement is currently the primary document that governs guest behavior in the space.

A '''Club Host''' is the person designated to be responsible for the activities of the Club. The Club Host may be, but is NOT REQURIED to be a Pumping Station: One member. The only requirement for a Club Host is that they are not banned from the premises of Pumping Station: One. Club Hosts that are members in good standing also qualify as Sponsors for the Club and for Club Events. A Club Host may choose to pass responsibility for the Club to another person eligible to be a Club Host.

A '''Club Event''' is a group meeting or activity attended by members of the club and advertised beforehand to encourage general participation. Club Events are listed on the Pumping Station: One public calendar, as well as posted on the forum. The current public calendar is available [https://pumpingstationone.org/events on the website] operated via Google Calendar. The current forum is hosted by Discord. The hosting service for either of these may change without amending this policy.

'''Club Minutes''' (referred to in brief as "Minutes") are a report of a scheduled club activity or meeting. The essential components of that report are
# a list of the names of people in attendance (or attendance numbers alone in some circumstances.)
# a list of activities or topics of discussion, agreements, or arrangements that occurred during that specific activity or meeting.

An '''Area Club''' is a club that receives financial support and reserved space from an Area Host. Area Hosts are given significant autonomy in establishing the rules for their Area and how they spend their budget. Activities that need reserved space and are thematically aligned with the Area are often given exemption from normal Tidy Space rules when confined to space designated for that use by the Area Host.

=== Boosted Clubs ===

'''The Committee for Club Oversight''' (referred to in brief as "Club Oversight") is a committee formed by the Board to assist the Board Secretary in reviewing Club Minutes and making recommendations to the Board. Club Minutes, Boosted Club Host changes, and requests for funds, space, or membership, should be directed to Club Oversight. In the absence of a designated Committee, those items are instead sent directly to the Board Secretary. Decisions of the Committee should ideally be done by consensus, but in the case of an impasse, decisions can be made by vote. In the event of a tie vote of the committee, the President's vote is the tiebreaker. If the President is not part of the committee, the Vice President's vote becomes the tiebreaker. If neither of those offices are represented on the committee, the Secretary's vote is the tie breaker. If all board members on the committee are members at large, the side with the most members at large wins the tie.

'''Boosted Clubs''' are groups of people that meet the following criteria:
# Have a designated Club Host
# Include at least one sponsor, which may be the same person as the Club Host in the case that the Club Host is a member
# Are recognized by the board or by vote as a Boosted Club
Boosted Clubs are expected to
# Hold (at a minimum) one boost-qualifying Club Event every calendar month
# Report Minutes via email to the Pumping Station: One Committee for Club Oversight (CCO).
Boosted Clubs may correlate to not-for-profit entities distinct and independent from Pumping Station: One but that share space and resources. Those clubs may share the name of their not-for-profit organization, but the Boosted Club and the organization remain separate entities. For example, if the Boosted Club is loses its status by Board or Member vote, the organization would still exist. Likewise, if the organization loses its charter from the state, the Boosted Club may still continue to organize Events. It is suggested that the leader of the organization also serve as the Club Host, but as the organization is distinct from the Club, this is not required.

Club Hosts of Boosted clubs hold more responsibility. While Club Hosts are not required to schedule Club Events or send Minutes themselves, they are ultimately responsible if these essential tasks are not performed. Boosted Club Hosts can pass responsibility for their club to a new eligible person, but they must inform Club Oversight about the change.

For a Club Event To meet the qualifications for Boosted status, a Club Event must meet the following criteria:
# It must appear on Pumping Station: One's public calendar at least 72 hours before the event occurs, and the calendar post must accurately represent the event's actual place and time
# If all attendees are not members, must be attended by at least one Sponsor
# Must be open to attendance by any member of Pumping Station: One in good standing
The event can take many forms.
# It may be a meeting or activity where participants attend in person on the premises of Pumping Station: One
# It may be a virtual event or virtual / in-person hybrid event where club participants interact through teleconferencing technology
# It may be a meeting or activity that takes place in person at a location within 30 minutes of travel via public transportation from the premises of Pumping Station: One.
Qualifying club events will NOT restrict Pumping Station: One members from attending based on an entry fee or other material remuneration. A Club Event can be held in a commercial establishment like a restaurant or cafe, on the basis that all attendees are not expected to purchase service; it is advised that those organizing such events make arrangements with the proprietors of those establishments beforehand.
This policy does not change the status quo with regard to existing clubs and their events. While all clubs are encouraged to appropriately advertise their activities to the membership (and when appropriate, to the public), make their events accessible, and meet regularly, these higher expectations are for Boosted Clubs and Clubs seeking Boosted status.

Club Minutes may contain any number of names of people who attended, but to count toward the criteria set for Boosted Clubs, there must be at least three people in attendance, and if there are people who are not members in that group, at least one of the group must be a sponsor. In special circumstances when the Club Host is a PS:1 member, Club Oversight may waive the requirement that individual people in attendance be named in the minutes.
Minutes for a scheduled meeting or activity must be submitted to Club Oversight within 8 days from the date of the scheduled meeting or activity. Keeping minutes and submitting them to Club Oversight is important for existing Boosted Clubs, and Clubs seeking Boosted status, but is strictly optional for all other groups and activities. Clubs may also send photographs taken during events to assist the board in promoting the mission of Pumping Station: One.

A Boosted Club that fails to hold events that attract the minimum attendance, or fails to report events in an accurate and timely manner will jeopardize their boosted status. Its Club Host may no longer be eligible for waived membership for holding Club Events, and if the Club has reserved space, that space may become subject to either the Area Host's rules or the rules governing general areas. The Club Host may no longer be permitted to spend member funds earmarked for their Club's events.

Resources allocated to Boosted Clubs may also be increased or decreased by Club Oversight. Club Oversight should consider factors such as need for resources, the size of the Club, the frequency the Club meets, how much publicity the Club attracts, how well the Club is documented, how well the Club cleans up after events, how organized/clean/well-labelled their allocated space is, and finally the Club's history of regular attendance.

A Club that has lost its Boosted status can regain that status by following the steps expected of Clubs seeking Boosted status.

=== The following Clubs are Boosted by this vote ===

# '''Linux Meetup''' is granted boosted status with Rubin A. as the Club Host. Rubin A. is granted membership status at no cost for the duration of his service. Linux Meetup is granted a $450 slice of the recently allocated Club Oversight budget. This grant does not change the balance of unallocated member funds.
# '''Ceramics Office Hours''' is granted boosted status with Claudio V. as the Club Host. Claudio V. is granted membership status at no cost for the duration of his service. Ceramics Office Hours is granted storage in the Small Metals Area and a $500 slice of the recently allocated Club Oversight budget. This grant does not change the balance of unallocated member funds.
# '''Sew Clean''' is granted boosted status with Joe S. as the Club Host. Joe S. is granted membership status at no cost for the duration of his service.

This vote does not decrease the pool of member funds allocated for future member votes. It allocates money already established for Club Oversight ($4,000) in the recent Budget vote. After this vote passes, $2,050 will have been allocated from the Clubs Committee budget for clubs, and $1,950 will remain for distribution to clubs.

=== Updated Reporting Requirements ===
# '''TOOOL''' was granted boosted status under the previous vote, and has met all the reporting requirements for boosted status until very recently. TOOOL is now exempt from reporting individuals in attendance, and instead is expected to report approximate attendance numbers instead. Other clubs may request a similar change in reporting expectations to be granted by the determination of the Committee for Club Oversight.

=== Authoritative Document ===

Once this vote passes, it becomes the authoritative document on club policy, supplanting the original [[Club Vote]]. Other documents on the wiki that exist to communicate the policy defined by the vote will be updated to reflect the changes. The [[Club Vote]] page will be updated to indicate its deprecated status and a link will be added directing people to this page.

[[Category:2026 Votes]]
[[Category:Votes]]

Club Vote 2026

2026-03-23T21:05:00Z

Books:

== Sponsor ==
* [[User:Books|Books]]

== Co-Sponsors ==

== Vote Results ==
Quorum:[ ~75 ]

== Statement of Purpose ==

Amend the original club vote based on a year of club oversight experience and expedite boosted status for established clubs that are seeking further support.

== Schedule ==
==== Proposal Date ====
Date this proposal was posted to the membership and a request for a vote date was sent to the Board.

'''March 24 2026'''

==== Member Input ====
Does the Sponsor choose to open the language of the vote for changes due to member input? (optional and can be modified at any time)

'''YES'''

==== Vote Announcement and Beginning Date of the Discussion Period ====

'''March 24 2026'''

==== Language Lock Date and Start of Voting ====
Five days prior to the Day of the Vote, the vote language is locked, all edits are frozen, and the language of the vote is converted to a pdf file. Ballots that include the pdf are sent to the Membership, and electronic voting begins. '' Note that the minimum discussion period of seven days leaves only two days for changes before the lock takes place. ''

'''March 26 2026'''

==== Day of the Vote ====

Date the Board has assigned for the vote. The Day of the Vote is the day the vote closes.

'''March 31 2026'''

== Background ==

Clubs - member initiated activities and meetings which are often open to public participation, also known as [[:Category:Interest_Groups | Interest Groups]] arise from the [[Membership_agreement#Guests|Membership Agreement]] which specifically permits members to invite visitors to the space as long as they are supervised, and the foundational concept of [[Just_Fucking_Do_It|JFDI]]. The oldest documented continuing group activity that could be called a club was [https://pumpingstationone.org/about/| Power Wheels Racing Series in 2009], only a year after Pumping Station: One was officially founded, and is now known as [[Power Racing Team|Power Racing Series]]. It has since formed its own non-profit, but continues to use Pumping Station: One for storage and meetings. [[NERP|NERP or Not Exclusively Raspberry Pi]] also has a long history, hosted by Ed Bennet since 2012. Both of these groups have increased the profile of Pumping Station: One and been of great benefit to the membership.

[[James_Lamken_Campaign#Community_Engagement|James Lamken]] has identified the need to expand on the clubs and activities we have at PS1 in his campaign for President, as well as the importance of member involvement. At the time of this vote, we now own the PS:1 building and are making good progress towards paying off the loan. The loan payments are currently funded primarily by member dues. We've seen the membership continue to grow at a modest rate. Our support for clubs and activities that can be attended by prospective members and enhance the membership of current members are essential in continuing that trend.

I can attest to the effectiveness of clubs bringing in new members. When Shellie was Arts Area Host, she organized regular craft nights and put them on the calendar as open to the public. I had toured Pumping Station before, but regular interaction with members at crafts night was what lead me to eventually become a member myself. It should be noted that while many clubs are long-lived, some are ephemeral. There are no longer public craft nights in Arts, but several other great activities have sprung up to take its place.

Most clubs require only a room to meet, and are completely member organized without any input or direct supervision from the board. Electronic Music Mangling Group, Linux Club, and Python Office Hours are current examples of these kinds of groups. Other groups are organized or develop in coordination with Area Hosts, who give them funding and area space to grow. For example, Ceramics Office Hours operates with the support of the Small Metals Area Host, and shares the kilns for clay firing.

The Open Organisation Of Lockpickers (TOOOL) predates Pumping Station: One by several years, but had made it the center for its regular monthly meet-ups. [[TOOOL Chicago]] has been a great resource for PS:1 and organized several popular large events. Lyn Coel discovered TOOOL after becoming a PS:1 member in 2013, and went on to win the 1st place Chicago Locksport award in 2017. In addition to the volunteer positions she has held at the space, she became co-president of TOOOL in 2023. TOOOL meets the first Wednesday of every month in the lounge. Due to the stigma associated with developing a deep understanding of the design and vulnerabilities of locks (a stigma with which hackers are keenly familiar) reporting individuals who attend TOOOL meetings has become a barrier to its continued participation in the boosted club framework.

Linux Meetup has been meeting bi-weekly on Thursday at 7pm in electronics for several years, and has seen a significant increase in attendance and activity since it began being lead by Rubin A. Rubin has also been hosting Home Lab meetups on alternate Thursdays in the same place and time slot. He has recently combined the events, making this a well-attended weekly social highlight at Pumping Station: One.

Ceramics Office Hours has been meeting weekly from 6:30-9:30pm and often continuing until later. Meetings were listed on the public calendar starting in February, and have been running in an unofficial capacity on the Discord calendar since last year. Knute and Claudio have been hosting classes on clay throwing, glazing, and modeling. They've built a vibrant ceramics community at PS:1, and organized members to pool their funds to make group bulk purchases of clay and other supplies.

Sew Clean (formerly "Sewing Machine Maintenance") has been meeting monthly on the first Tuesday from 7pm-8pm. They began meeting in the Member lounge in February 2025 and have done an excellent job of advertising the event to the public. They fill the lounge monthly with people and sewing machines, and give free help and guidance to people seeking to keep their private sewing machines working and well maintained. This publicizes Pumping Station: One's existence more broadly and helps us fulfill our 501c3 responsibility to the community. Joe S., Henry, and Jorie have done a great job of creating a welcoming and safe space for people to come to support each other's independence.

These clubs are great examples of people being excellent to each other and building the Pumping Station: One community.

== Synopsis ==
The goal of this amendment is to:

# Advertise that organizing activities and hosting events is valued and can be subsidized by the Pumping Station: One membership, and that boosted club establishment and small resource requests can be handled by the committee without requiring hosts to write additional votes or increasing the risk of vote fatigue by the membership.
# Amend the policy to allow select clubs to report attendance numbers instead of naming specific individuals in their reports.
# Amend the policy to reflect realistic expectations of the committee when it comes to removing boosted status from clubs not meeting the club policy expectations.
# Amend the policy to explicitly allow hybrid virtual / in-person events.
# Amend the policy to make posting to the public calendar a more explicit requirement.
# Expedite some long-running clubs to the roster of clubs with boosted status, resources, and give their volunteer Club Hosts free membership.

While the previous iteration of this document made it clear that boosted club events need to be posted publicly, I'd like to add further explanation for this policy since the requirement has been questioned. Pumping Station: One events that only require space do not need any amount of advertisement, and posting publicly or on the forum is only encouraged to increase participation and avoid conflicts with other events. Once an activity gets special resources and support from the membership, it also receives the special responsibility to give back to the membership. Not all members have access to the calendar on the forum. Posting directly on the website is a more reliable way of granting all members (whose funds and service allow the club to exist) equal access to boosted activities in the space. While not all boosted activities need to allow participation from non-members, sharing boosted activities publicly also creates a more accurate picture of how active the community at Pumping Station: One is to people considering joining the organization.

In addition to amending the policy and framework for boosted clubs, this vote will establish some existing activities as boosted clubs.

# Linux Meetup (Rubin A.)
# Ceramics Office Hours (Knute M. & Claudio V.)
# Sew Clean (Joe S.)

This vote will grant Rubin, Claudio, and Joe free membership and volunteer status.

Giving the formalized status and support to these clubs comes with the responsibility to report minutes via email (clubs@pumpingstationone.org) regularly to the Committee for Club Oversight (CCO) on attendance and activity. Boosted clubs that consistently fail to fulfill this requirement may lose their boosted status.

Any group of members can start a club, schedule meetings, and report attendance and activity (minutes) via email to the CCO. After 3 months of fulfilling these requirements, the club will become eligible for boosted club status and able to request privileges from the board without a member vote. Since the original Club Vote in 2024/2025, the CCO has granted Windy City Amateur Radio Society (WCARS) and Python Office Hours boosted status along with granting Garett M. and Carl K. WILD status. The CCO has also granted WCARS and Renegade Recycling catwalk storage, and Cycle Station: One a $1.1k budget.

Members who are interested in getting organizational support for social activity in the space are encouraged to contact a member of Club Oversight or a Club Host of an existing boosted club for help meeting the requirements of this policy.

== Language of the Vote ==

=== Terms for the Status Quo ===

This is language not intended to add new features to Club behavior, but to create useful terms to describe already existing activity.

A '''Sponsoring Member''' (referred to in brief as "Sponsor") is a Pumping Staton: One member in good standing who voluntarily and intentionally offers their personal assurance for a guest or guests to Pumping Station: One, and is responsible for their supervision. The expectation for guests are outlined in the [[Membership agreement | Membership Agreement]]. This vote does not change any aspect of that agreement. The Membership agreement is currently the primary document that governs guest behavior in the space.

A '''Club Host''' is the person designated to be responsible for the activities of the Club. The Club Host may be, but is NOT REQURIED to be a Pumping Station: One member. The only requirement for a Club Host is that they are not banned from the premises of Pumping Station: One. Club Hosts that are members in good standing also qualify as Sponsors for the Club and for Club Events. A Club Host may choose to pass responsibility for the Club to another person eligible to be a Club Host.

A '''Club Event''' is a group meeting or activity attended by members of the club and advertised beforehand to encourage general participation. Club Events are listed on the Pumping Station: One public calendar, as well as posted on the forum. The current public calendar is available [https://pumpingstationone.org/events on the website] operated via Google Calendar. The current forum is hosted by Discord. The hosting service for either of these may change without amending this policy.

'''Club Minutes''' (referred to in brief as "Minutes") are a report of a scheduled club activity or meeting. The essential components of that report are
# a list of the names of people in attendance (or attendance numbers alone in some circumstances.)
# a list of activities or topics of discussion, agreements, or arrangements that occurred during that specific activity or meeting.

An '''Area Club''' is a club that receives financial support and reserved space from an Area Host. Area Hosts are given significant autonomy in establishing the rules for their Area and how they spend their budget. Activities that need reserved space and are thematically aligned with the Area are often given exemption from normal Tidy Space rules when confined to space designated for that use by the Area Host.

=== Boosted Clubs ===

'''The Committee for Club Oversight''' (referred to in brief as "Club Oversight") is a committee formed by the Board to assist the Board Secretary in reviewing Club Minutes and making recommendations to the Board. Club Minutes, Boosted Club Host changes, and requests for funds, space, or membership, should be directed to Club Oversight. In the absence of a designated Committee, those items are instead sent directly to the Board Secretary. Decisions of the Committee should ideally be done by consensus, but in the case of an impasse, decisions can be made by vote. In the event of a tie vote of the committee, the President's vote is the tiebreaker. If the President is not part of the committee, the Vice President's vote becomes the tiebreaker. If neither of those offices are represented on the committee, the Secretary's vote is the tie breaker. If all board members on the committee are members at large, the side with the most members at large wins the tie.

'''Boosted Clubs''' are groups of people that meet the following criteria:
# Have a designated Club Host
# Include at least one sponsor, which may be the same person as the Club Host in the case that the Club Host is a member
# Are recognized by the board or by vote as a Boosted Club
Boosted Clubs are expected to
# Hold (at a minimum) one boost-qualifying Club Event every calendar month
# Report Minutes via email to the Pumping Station: One Committee for Club Oversight (CCO).
Boosted Clubs may correlate to not-for-profit entities distinct and independent from Pumping Station: One but that share space and resources. Those clubs may share the name of their not-for-profit organization, but the Boosted Club and the organization remain separate entities. For example, if the Boosted Club is loses its status by Board or Member vote, the organization would still exist. Likewise, if the organization loses its charter from the state, the Boosted Club may still continue to organize Events. It is suggested that the leader of the organization also serve as the Club Host, but as the organization is distinct from the Club, this is not required.

Club Hosts of Boosted clubs hold more responsibility. While Club Hosts are not required to schedule Club Events or send Minutes themselves, they are ultimately responsible if these essential tasks are not performed. Boosted Club Hosts can pass responsibility for their club to a new eligible person, but they must inform Club Oversight about the change.

For a Club Event To meet the qualifications for Boosted status, a Club Event must meet the following criteria:
# It must appear on Pumping Station: One's public calendar at least 72 hours before the event occurs, and the calendar post must accurately represent the event's actual place and time
# If all attendees are not members, must be attended by at least one Sponsor
# Must be open to attendance by any member of Pumping Station: One in good standing
The event can take many forms.
# It may be a meeting or activity where participants attend in person on the premises of Pumping Station: One
# It may be a virtual event or virtual / in-person hybrid event where club participants interact through teleconferencing technology
# It may be a meeting or activity that takes place in person at a location within 30 minutes of travel via public transportation from the premises of Pumping Station: One.
Qualifying club events will NOT restrict Pumping Station: One members from attending based on an entry fee or other material remuneration. A Club Event can be held in a commercial establishment like a restaurant or cafe, on the basis that all attendees are not expected to purchase service; it is advised that those organizing such events make arrangements with the proprietors of those establishments beforehand.
This policy does not change the status quo with regard to existing clubs and their events. While all clubs are encouraged to appropriately advertise their activities to the membership (and when appropriate, to the public), make their events accessible, and meet regularly, these higher expectations are for Boosted Clubs and Clubs seeking Boosted status.

Club Minutes may contain any number of names of people who attended, but to count toward the criteria set for Boosted Clubs, there must be at least three people in attendance, and if there are people who are not members in that group, at least one of the group must be a sponsor. In special circumstances when the Club Host is a PS:1 member, Club Oversight may waive the requirement that individual people in attendance be named in the minutes.
Minutes for a scheduled meeting or activity must be submitted to Club Oversight within 8 days from the date of the scheduled meeting or activity. Keeping minutes and submitting them to Club Oversight is important for existing Boosted Clubs, and Clubs seeking Boosted status, but is strictly optional for all other groups and activities. Clubs may also send photographs taken during events to assist the board in promoting the mission of Pumping Station: One.

A Boosted Club that fails to hold events that attract the minimum attendance, or fails to report events in an accurate and timely manner will jeopardize their boosted status. Its Club Host may no longer be eligible for waived membership for holding Club Events, and if the Club has reserved space, that space may become subject to either the Area Host's rules or the rules governing general areas. The Club Host may no longer be permitted to spend member funds earmarked for their Club's events.

Resources allocated to Boosted Clubs may also be increased or decreased by Club Oversight. Club Oversight should consider factors such as need for resources, the size of the Club, the frequency the Club meets, how much publicity the Club attracts, how well the Club is documented, how well the Club cleans up after events, how organized/clean/well-labelled their allocated space is, and finally the Club's history of regular attendance.

A Club that has lost its Boosted status can regain that status by following the steps expected of Clubs seeking Boosted status.

=== The following Clubs are Boosted by this vote ===

# '''Linux Meetup''' is granted boosted status with Rubin A. as the Club Host. Rubin A. is granted membership status at no cost for the duration of his service. Linux Meetup is granted a $450 slice of the recently allocated Club Oversight budget. This grant does not change the balance of unallocated member funds.
# '''Ceramics Office Hours''' is granted boosted status with Claudio V. as the Club Host. Claudio V. is granted membership status at no cost for the duration of his service. Ceramics Office Hours is granted storage in the Small Metals Area and a $500 slice of the recently allocated Club Oversight budget. This grant does not change the balance of unallocated member funds.
# '''Sew Clean''' is granted boosted status with Joe S. as the Club Host. Joe S. is granted membership status at no cost for the duration of his service.

This vote does not decrease the pool of member funds allocated for future member votes. It allocates money already established for Club Oversight ($4,000) in the recent Budget vote. After this vote passes, $2,050 will have been allocated from the Clubs Committee budget for clubs, and $1,950 will remain for distribution to clubs.

=== Updated Reporting Requirements ===
# '''TOOOL''' was granted boosted status under the previous vote, and has met all the reporting requirements for boosted status until very recently. TOOOL is now exempt from reporting individuals in attendance, and instead is expected to report approximate attendance numbers instead. Other clubs may request a similar change in reporting expectations to be granted by the determination of the Committee for Club Oversight.

=== Authoritative Document ===

Once this vote passes, it becomes the authoritative document on club policy, supplanting the original [[Club Vote]]. Other documents on the wiki that exist to communicate the policy defined by the vote will be updated to reflect the changes. The [[Club Vote]] page will be updated to indicate its deprecated status and a link will be added directing people to this page.

[[Category:2026 Votes]]
[[Category:Votes]]

Club Vote 2026

2026-03-23T21:02:24Z

Books: Added the original club vote so you can diff against it

== Sponsor ==
* [[User:Books|Books]]

== Co-Sponsors ==

* Lyn Coel (TOOOL Co-President)
* Nick Hawley (Board Secretary)
* [[User:Naitotchi | James Lamken]] (Board President)
* Andrew Locke (Volunteer)
* Violet Lucas (Renegade Recycling)
* Garett M (Windy City Amateur Radio Society)
* Will McShane (Analog Game Night)
* Lindsay Moore (Director-at-Large)
* Gene Newcomb (Renegade Recycling Member)
* [[User:Tachoknight | Ron Olson]] (Hot Metals Area Host)
* Ian Sampson (Vice President)
* Eli Underhill-M (Cycle Station: One)

== Vote Results ==
Quorum:[ ~70 ]

== Statement of Purpose ==

== Schedule ==
==== Proposal Date ====
Date this proposal was posted to the membership and a request for a vote date was sent to the Board.

'''December 31 2024'''

==== Member Input ====
Does the Sponsor choose to open the language of the vote for changes due to member input? (optional and can be modified at any time)

'''YES'''

==== Vote Announcement and Beginning Date of the Discussion Period ====

'''December 31 2024'''

==== Language Lock Date and Start of Voting ====
Five days prior to the Day of the Vote, the vote language is locked, all edits are frozen, and the language of the vote is converted to a pdf file. Ballots that include the pdf are sent to the Membership, and electronic voting begins. '' Note that the minimum discussion period of seven days leaves only two days for changes before the lock takes place. ''

'''January 23 2025'''

==== Day of the Vote ====

Date the Board has assigned for the vote. The Day of the Vote is the day the vote closes.

'''January 28 2025'''

== Background ==
[[File:Pwrs-2009.jpg|thumb|right|alt=PS1 held the first Power Wheels Racing Series. Now known as Power Racing series, it grew to be a national event where hackerspaces across the US and abroad participate and it was all started right here at PS1!]]

Clubs - member initiated activities and meetings which are often open to public participation, also known as [[:Category:Interest_Groups | Interest Groups]] - have never been codified in the bylaws or votes. They arise from the [[Membership_agreement#Guests|Membership Agreement]] which specifically permits members to invite visitors to the space as long as they are supervised, and the foundational concept of [[Just_Fucking_Do_It|JFDI]]. The oldest documented continuing group activity that could be called a club was [https://pumpingstationone.org/about/| Power Wheels Racing Series in 2009], only a year after Pumping Station: One was officially founded, and is now known as [[Power Racing Team|Power Racing Series]]. It has since formed its own non-profit, but continues to use Pumping Station: One for storage and meetings. [[NERP|NERP or Not Exclusively Raspberry Pi]] also has a long history, hosted by Ed Bennet since 2012. Both of these groups have increased the profile of Pumping Station: One and been of great benefit to the membership.

[[James_Lamken_Campaign#Community_Engagement|James Lamken]] has identified the need to expand on the clubs and activities we have at PS1 in his campaign for President, as well as the importance of member involvement. At the time of this vote, we're making good progress towards transitioning from renting the PS:1 building to becoming the building owners. The purchase is currently funded primarily by member dues, and based on a conservative projection of no member growth we will have enough money to make a down payment by our deadline in 2026. Despite the dues increase to $65.00/mo we've seen the membership continue to grow at a modest rate. Our support for clubs and activities that can be attended by prospective members and enhance the membership of current members are essential in continuing that trend.

[[File:Shellies-arts-crafts.png|thumb|left|alt=An archived calendar posting for Shellie's Arts and Crafts night]]

I can attest to the effectiveness of clubs bringing in new members. When Shellie was Arts Area Host, she organized regular craft nights and put them on the calendar as open to the public. I had toured Pumping Station before, but regular interaction with members at crafts night was what lead me to eventually become a member myself. It should be noted that while many clubs are long-lived, some are ephemeral. There are no longer public craft nights in Arts, but several other great activities have sprung up to take its place.

Most clubs require only a room to meet, and are completely member organized without any input or direct supervision from the board. Electronic Music Mangling Group, Linux Club, and Python Office Hours are current examples of these kinds of groups. Other groups are organized or develop in coordination with Area Hosts, who give them funding and area space to grow. For example, photography is a natural extension of the Arts Area. Recycling activities in the space follows a more circuitous route from the Specialty 3d Area, arising from projects to recycle 3d printing waste back into filament and create new filament from single-use plastic. Cycle Station: One, a popular cycling repair group that frequently organizes group rides, receives its funding from the Arts Area budget.

[[File:Cycle-station-one-2025-01-21.webp|thumb|right|alt=A picture of Cycle Station: One from January 2025]]

Several members raised questions about Cycle Station: One and the its off-theme inclusion in the Arts budget during the the process of budgeting for 2025. The 2025 Budget Vote written by the Treasurer removed funding for new bike tools from the Arts budget. There has also been push-back for the bicycle repair station that was JFDI'd in the General Area.

Power Racing Series (PRS) is another controversial inhabitant of the General Area. Cars in various states of repair are stored under the pallet racks and tables, and along with shelving for parts it occupies more square footage than the 3d Printing and Specialty 3d Areas combined. [[Agreement between Power Racing Series and Pumping Station: One|The only agreement between the Membership and PRS on record is from 2013]] and expired in that year. In 2020, [[Talk:Board_Meeting_Notes_2020-01-07|Michael Skilton petitioned the board]] to reconcile PRS's activity with the [[Tidy Space Policy]] by making PRS storage an official Area and remove them from the tables, but nothing ever came of that. The ambiguous but privileged position that PRS holds continues to be a source of friction among the membership, especially those who have negative experiences with the enforcement of Tidy Space Policy.

[[File:Powerracingteam-general-2024-12.png|thumb|left|alt=Four pictures of the area taken by Power Racing Team in December of 2024]]

The special treatment that PRS receives is not surprising given the shared history of Pumping Station: One and Power Racing Series. It is undisputed fact that PRS is responsible for increasing PS:1's profile among hackers worldwide. PRS holds regular races across the United States that teams from other hackerspaces travel hundreds of miles to attend. Officers of PRS have also served as volunteers, board members, area hosts, secretary, vice president, and president of PS:1 throughout its history, and have donated equipment, technical assistance, and funding in addition to their valuable time.

It seems obvious that PRS deserves official recognition due to its value to so many members of the space. It is also obvious that PRS exists in the context of other activities and projects that also need to share limited resources. Power Racing used to advertise Power Racing Office Hours (PROO) but the last calendar entry for this event is April 8th 2019, nearly a year before the pandemic shut everything down. PRS meetings in the space are now infrequent and announced spontaneously and with little lead time in the PS:1#power-racing-team discord channel. Looking through the old slack channel also shows a similar lack of regularity and a gradual decline in activity. Supporters of the Power Racing Series should be concerned with these trends.

The Open Organisation Of Lockpickers (TOOOL) predates Pumping Station: One by several years, but had made it the center for its regular monthly meet-ups. [[TOOOL Chicago]] has been a great resource for PS:1 and organized several popular large events. Lyn Coel discovered TOOOL after becoming a PS:1 member in 2013, and went on to win the 1st place Chicago Locksport award in 2017. In addition to the volunteer positions she has held at the space, she became co-president of TOOOL in 2023. TOOOL meets the first Wednesday of every month in the lounge. Despite its long shared history with PS:1, [[TOOOL Chicago]]'s contribution to our community has never been formally sanctioned or subsidized.

Will McShane started Analog Game Night shortly after he joined in 2011 with the intention of building the culture of community at PS:1. During the Pandemic, he created the Discord server Analog Game Night: Online (which predates the PS:1 Discord). It was extremely well attended as one of the few community activities available while the space was closed under lockdown. Analog Game Night resumed meeting at the space in 2023 and consistently meets the 2nd and 4th Saturday of every month. Will donated a large set of metal drawers to the space lounge to store games in between events. This JFDI donation has never been red ticketed, but never officially endorsed. The contributions Will has made to PS:1's community cohesion have yet to be officially recognized as well.

These clubs have been a core part of what makes Pumping Station: One a community.

== Synopsis ==
The goal of this policy is to:

# Recognize the importance of all clubs, regardless of their boosted status, in the success of the Pumping Station: One project.
# Recognize and support 'Boosted Clubs' -- activities and organization in the space that don't or don't yet qualify as deserving of 'Area' status, but would greatly benefit from member sponsorship in the form of:
## Authorization to spend member funds
## Reserved space on PS:1 premises
## and/or Waiving membership dues for the Club Host,
# Facilitate and encourage member initiative in organizing new clubs,

In addition to establishing a policy and framework for boosted clubs, this vote will establish some existing activities as boosted clubs.

# Power Racing Team (Andrew Camardella)
# Cycle Station: One (Eli Underhill-M)
# Renegade Recycling (Violet Lucas)
# TOOOL (Lyn Coel)
# Analog Game Night (Will McShane)

Andrew Camardella and Lyn Coel are already volunteers, so this represents no membership status change for them. Eli Underhill-M is a member who has been extremely active in organizing the cycle repair station. Will McShane has held volunteer positions in the past, but is not currently a volunteer or member with waived membership. This vote will grant them both free membership and volunteer status. Violet previously had free access to the space through a reciprocal arrangement with Redemptive Plastics, so this change will grant her membership, but will not change her payment status.

Giving the formalized status and support to these clubs comes with the responsibility to report regularly to the board secretary on attendance and activity. Boosted clubs that consistently fail to fulfill this requirement may lose their boosted status.

Finally, this vote establishes an alternative path besides passing a vote to create boosted clubs. Any group of members can start a club, schedule meetings, and report attendance and activity (minutes) via email to the board secretary. After 3 months of fulfilling these requirements, the club will become eligible for boosted club status and able to request privileges from the board without a member vote. In the past, clubs that required funds or space support would collaborate with an area host that would give them space, and often fund club activity from the area budget. While area hosts still need to sign off on the use of their domain for club space, this policy change will keep area host budgets and club spending separate while giving more agency to the club participants.

== Language of the Vote ==

=== Terms for the Status Quo ===

This is language not intended to add new features to Club behavior, but to create useful terms to describe already existing activity.

A '''Sponsoring Member''' (referred to in brief as "Sponsor") is a Pumping Staton: One member in good standing who voluntarily and intentionally offers their personal assurance for a guest or guests to Pumping Station: One, and is responsible for their supervision. The expectation for guests are outlined in the [[Membership agreement | Membership Agreement]]. This vote does not change any aspect of that agreement. The Membership agreement is currently the primary document that governs guest behavior in the space.

A '''Club Host''' is the person designated to be responsible for the activities of the Club. The Club Host may be, but is NOT REQURIED to be a Pumping Station: One member. The only requirement for a Club Host is that they are not banned from the premises of Pumping Station: One. Club Hosts that are members in good standing also qualify as Sponsors for the Club and for Club Events. A Club Host may choose to pass responsibility for the Club to another person eligible to be a Club Host.

A '''Club Event''' is a group meeting or activity attended by members of the club and advertised beforehand to encourage general participation. Club Events are listed on the Pumping Station: One public calendar, as well as posted on the forum.

'''Club Minutes''' (referred to in brief as "Minutes") are a report of a scheduled club activity or meeting. The essential components of that report are
# a list of the names of people in attendance.
# a list of activities or topics of discussion, agreements, or arrangements that occurred during that specific activity or meeting.

An '''Area Club''' is a club that receives financial support and reserved space from an Area Host. Area Hosts are given significant autonomy in establishing the rules for their Area and how they spend their budget. Activities that need reserved space and are thematically aligned with the Area are often given exemption from normal Tidy Space rules when confined to space designated for that use by the Area Host.

=== Boosted Clubs ===

'''The Committee for Club Oversight''' (referred to in brief as "Club Oversight") is a committee formed by the Board to assist the Board Secretary in reviewing Club Minutes and making recommendations to the Board. Club Minutes, Boosted Club Host changes, and requests for funds, space, or membership, should be directed to Club Oversight. In the absence of a designated Committee, those items are instead sent directly to the Board Secretary. Decisions of the Committee should ideally be done by consensus, but in the case of an impasse, decisions can be made by vote. In the event of a tie vote of the committee, the President's vote is the tiebreaker. If the President is not part of the committee, the Vice President's vote becomes the tiebreaker. If neither of those offices are represented on the committee, the Secretary's vote is the tie breaker.

'''Boosted Clubs''' are groups of people that meet the following criteria:
# Have a designated Club Host
# Include at least one sponsor, which may be the same person as the Club Host in the case that the Club Host is a member
# Are recognized by the board or by vote as a Boosted Club
Boosted Clubs are expected to
# Hold (at a minimum) one boost-qualifying Club Event every calendar month
# Report Minutes via email to the Pumping Station: One Board Secretary.
Boosted Clubs may correlate to not-for-profit entities distinct and independent from Pumping Station: One but that share space and resources. Those clubs may share the name of their not-for-profit organization, but the Boosted Club and the organization remain separate entities. For example, if the Boosted Club is loses its status by Board or Member vote, the organization would still exist. Likewise, if the organization loses its charter from the state, the Boosted Club may still continue to organize Events. It is suggested that the leader of the organization also serve as the Club Host, but as the organization is distinct from the Club, this is not required.

Club Hosts of Boosted clubs hold more responsibility. While Club Hosts are not required to schedule Club Events or send Minutes themselves, they are ultimately responsible if these essential tasks are not performed. Boosted Club Hosts can pass responsibility for their club to a new eligible person, but they must inform Club Oversight about the change.

For a Club Event To meet the qualifications for Boosted status, a Club Event must meet the following criteria:
# It must appear on Pumping Station: One's calendar at least 72 hours before the event occurs, and the calendar post must accurately represent the event's actual place and time
# If all attendees are not members, must be attended by at least one Sponsor
# Must be open to attendance by any member of Pumping Station: One in good standing
The event can take many forms.
# It may be a meeting or activity where participants attend in person on the premises of Pumping Station: One
# It may be a virtual event where club participants interact through teleconferencing technology
# It may be a meeting or activity that takes place in person at a location within 30 minutes of travel via public transportation from the premises of Pumping Station: One.
Qualifying club events will NOT restrict Pumping Station: One members from attending based on an entry fee or other material remuneration. A Club Event can be held in a commercial establishment like a restaurant or cafe, on the basis that all attendees are not expected to purchase service; it is advised that those organizing such events make arrangements with the proprietors of those establishments beforehand.
This policy does not change the status quo with regard to existing clubs and their events. While all clubs are encouraged to appropriately advertise their activities to the membership (and when appropriate, to the public), make their events accessible, and meet regularly, these higher expectations are for Boosted Clubs and Clubs seeking Boosted status.

Club Minutes may contain any number of names of people who attended, but to count toward the criteria set for Boosted Clubs, there must be at least three people in attendance, and if there are people who are not members in that group, at least one of the group must be a sponsor.
Minutes for a scheduled meeting or activity must be submitted to Club Oversight within 8 days from the date of the scheduled meeting or activity. Keeping minutes and submitting them to Club Oversight is important for existing Boosted Clubs, and Clubs seeking Boosted status, but is strictly optional for all other groups and activities. Clubs may also send photographs taken during events to assist the board in promoting the mission of Pumping Station: One.

A Boosted Club that fails to hold events that attract the minimum attendance, or fails to report events in an accurate and timely manner will lose their boosted status. Its Club Host will no longer be eligible for waived membership for holding Club Events, and if the Club has reserved space, that space will become subject to either the Area Host's rules or the rules governing general areas. The Club Host will no longer be permitted to spend member funds earmarked for their Club's events.

Resources allocated to Boosted Clubs may also be increased or decreased by Club Oversight. Club Oversight should consider factors such as need for resources, the size of the Club, the frequency the Club meets, how much publicity the Club attracts, how well the Club is documented, how well the Club cleans up after events, how organized/clean/well-labelled their allocated space is, and finally the Club's history of regular attendance.

A Club that has lost its Boosted status can regain that status by following the steps expected of Clubs seeking Boosted status.

=== The following Clubs are Boosted by this vote ===

# '''Power Racing Team''' is granted boosted status with Andrew Camardella as the Club Host. Andrew Camardella is granted membership status at no cost for the duration of his service. Power Racing Team is granted storage in the General Area.
# '''Cycle Station: One''' is granted boosted status with Eli Underhill-M as the Club Host. Eli Underhill-M is granted membership status at no cost for the duration of his service. CS:1 is granted reserved space in the General Area. Their space includes the Bicycle repair station and the bicycle ceiling hoists.
# '''Renegade Recycling''' is granted boosted status with Violet Lucas as the Club Host. Violet Lucas is granted membership status at no cost for the duration of her service. Renegade Recycling is granted equipment and tool storage in the Cold Metals area according to their arrangement with the Cold Metals Area Host.
# '''TOOOL''' is granted boosted status with Lyn Coel as the Club Host. Lyn Coel is granted membership status at no cost for the duration of her service. TOOOL is granted storage space for its equipment and supplies in the parties (lounge bathroom) closet.
# '''Analog Game Night''' is granted boosted status with Will McShane as the Club Host. Will McShane is granted membership at no cost for the duration of his service. Analog Game Night is granted storage space for its games in the large metal set of drawers in the lounge.

[[Category:2026 Votes]]
[[Category:Votes]]

User:Books/Grant Writing Vote

2026-03-23T05:07:45Z

Books:

Vote Proposal Template

''A Template/Form for submitting a Proposal for a "Vote by the Membership", or "Member Vote"''

== Title==
'' The title of the vote as it will appear in the Votes section of the wiki and the as the title of the Policy, should the vote pass.''

== Sponsor ==
''Name of person submitting the vote (handle + real name)''

== Co-Sponsors ==
''Names of at least two members eligible to vote (handle + real name)''

== Vote Results ==
Quorum:[ ]
Yea Votes: [ ]
Nay Votes: [ ]
Present or Abstain: [ ]

== Definition of "Language" ==
"The wording of a legal document." [tfd.com/language]

== Schedule ==
==== Proposal Date ====
Date this proposal was posted to the membership and a request for a vote date was sent to the Board.

'''[DATE]'''

==== Member Input ====
Does the Sponsor choose to open the language of the vote for changes due to member input? (optional and can be modified at any time)

'''[ ] YES [ ] NO'''

==== Vote Announcement and Beginning Date of the Discussion Period ====
The announcement date of the vote proposal is the beginning date of the seven-day (minimum) posting and Member discussion period. (Certain exceptional vote types have longer discussion periods. Check the Bylaws if you are unsure.)'' If the Sponsor has chosen to include member input, suggested edits can be made in a shared document or other collaborative vehicle until the language is locked. The sponsor can stop taking suggestions at any time. ''

'''[DATE]'''

==== Language Lock Date and Start of Voting ====
Five days prior to the Day of the Vote, the vote language is locked, all edits are frozen, and the language of the vote is converted to a pdf file. Ballots that include the pdf are sent to the Membership, and electronic voting begins. '' Note that the minimum discussion period of seven days leaves only two days for changes before the lock takes place. ''

'''[DATE]'''

==== Day of the Vote ====

Date the Board has assigned for the vote. The Day of the Vote is the day the vote closes.

'''[DATE]'''

== Background ==
''The circumstance or context that justifies the need for this vote and what the new policy does to address it.''

== Synopsis ==
''A summary or outline of the vote language can be included here.''

== Language of the Vote ==
''Here is the actual text that will be recorded as, for example, an expense authorization, a Policy of the Corporation, a proposal for the change of a director or officer, etc. The Language of the Vote, as voted on by the Membership, must include the actual language of any externally referenced documents. Links are not allowed. Amendments to existing Policies always place the entire Policy up for vote, not just the part being amended.

User:Books/Club Vote 2026

2026-03-23T01:25:27Z

Books: Changed Sewing Machine Maintenance to Sew Clean

User:Books/Club Vote 2026

2026-03-22T04:52:07Z

Books: /* Synopsis */

== Sponsor ==
* [[User:Books|Books]]

== Co-Sponsors ==

== Vote Results ==
Quorum:[ ~75 ]

== Statement of Purpose ==

Amend the original club vote based on a year of club oversight experience and expedite boosted status for established clubs that are seeking further support.

== Schedule ==
==== Proposal Date ====
Date this proposal was posted to the membership and a request for a vote date was sent to the Board.

'''March 24 2026'''

==== Member Input ====
Does the Sponsor choose to open the language of the vote for changes due to member input? (optional and can be modified at any time)

'''YES'''

==== Vote Announcement and Beginning Date of the Discussion Period ====

'''March 24 2026'''

==== Language Lock Date and Start of Voting ====
Five days prior to the Day of the Vote, the vote language is locked, all edits are frozen, and the language of the vote is converted to a pdf file. Ballots that include the pdf are sent to the Membership, and electronic voting begins. '' Note that the minimum discussion period of seven days leaves only two days for changes before the lock takes place. ''

'''March 26 2026'''

==== Day of the Vote ====

Date the Board has assigned for the vote. The Day of the Vote is the day the vote closes.

'''March 31 2026'''

== Background ==

Clubs - member initiated activities and meetings which are often open to public participation, also known as [[:Category:Interest_Groups | Interest Groups]] arise from the [[Membership_agreement#Guests|Membership Agreement]] which specifically permits members to invite visitors to the space as long as they are supervised, and the foundational concept of [[Just_Fucking_Do_It|JFDI]]. The oldest documented continuing group activity that could be called a club was [https://pumpingstationone.org/about/| Power Wheels Racing Series in 2009], only a year after Pumping Station: One was officially founded, and is now known as [[Power Racing Team|Power Racing Series]]. It has since formed its own non-profit, but continues to use Pumping Station: One for storage and meetings. [[NERP|NERP or Not Exclusively Raspberry Pi]] also has a long history, hosted by Ed Bennet since 2012. Both of these groups have increased the profile of Pumping Station: One and been of great benefit to the membership.

[[James_Lamken_Campaign#Community_Engagement|James Lamken]] has identified the need to expand on the clubs and activities we have at PS1 in his campaign for President, as well as the importance of member involvement. At the time of this vote, we now own the PS:1 building and are making good progress towards paying off the loan. The loan payments are currently funded primarily by member dues. We've seen the membership continue to grow at a modest rate. Our support for clubs and activities that can be attended by prospective members and enhance the membership of current members are essential in continuing that trend.

I can attest to the effectiveness of clubs bringing in new members. When Shellie was Arts Area Host, she organized regular craft nights and put them on the calendar as open to the public. I had toured Pumping Station before, but regular interaction with members at crafts night was what lead me to eventually become a member myself. It should be noted that while many clubs are long-lived, some are ephemeral. There are no longer public craft nights in Arts, but several other great activities have sprung up to take its place.

Most clubs require only a room to meet, and are completely member organized without any input or direct supervision from the board. Electronic Music Mangling Group, Linux Club, and Python Office Hours are current examples of these kinds of groups. Other groups are organized or develop in coordination with Area Hosts, who give them funding and area space to grow. For example, Ceramics Office Hours operates with the support of the Small Metals Area Host, and shares the kilns for clay firing.

The Open Organisation Of Lockpickers (TOOOL) predates Pumping Station: One by several years, but had made it the center for its regular monthly meet-ups. [[TOOOL Chicago]] has been a great resource for PS:1 and organized several popular large events. Lyn Coel discovered TOOOL after becoming a PS:1 member in 2013, and went on to win the 1st place Chicago Locksport award in 2017. In addition to the volunteer positions she has held at the space, she became co-president of TOOOL in 2023. TOOOL meets the first Wednesday of every month in the lounge. Due to the stigma associated with developing a deep understanding of the design and vulnerabilities of locks (a stigma with which hackers are keenly familiar) reporting individuals who attend TOOOL meetings has become a barrier to its continued participation in the boosted club framework.

Linux Meetup has been meeting bi-weekly on Thursday at 7pm in electronics for several years, and has seen a significant increase in attendance and activity since it began being lead by Rubin A. Rubin has also been hosting Home Lab meetups on alternate Thursdays in the same place and time slot. He has recently combined the events, making this a well-attended weekly social highlight at Pumping Station: One.

Ceramics Office Hours has been meeting weekly from 6:30-9:30pm and often continuing until later. Meetings were listed on the public calendar starting in February, and have been running in an unofficial capacity on the Discord calendar since last year. Knute and Claudio have been hosting classes on clay throwing, glazing, and modeling. They've built a vibrant ceramics community at PS:1, and organized members to pool their funds to make group bulk purchases of clay and other supplies.

Sewing Machine Maintenance has been meeting monthly on the first Tuesday from 7pm-8pm. They began meeting in the Member lounge in February 2025 and have done an excellent job of advertising the event to the public. They fill the lounge monthly with people and sewing machines, and give free help and guidance to people seeking to keep their private sewing machines working and well maintained. This publicizes Pumping Station: One's existence more broadly and helps us fulfill our 501c3 responsibility to the community. Joe S., Henry, and Jorie have done a great job of creating a welcoming and safe space for people to come to support each other's independence.

These clubs are great examples of people being excellent to each other and building the Pumping Station: One community.

== Synopsis ==
The goal of this amendment is to:

# Advertise that organizing activities and hosting events is valued and can be subsidized by the Pumping Station: One membership, and that boosted club establishment and small resource requests can be handled by the committee without requiring hosts to write additional votes or increasing the risk of vote fatigue by the membership.
# Amend the policy to allow select clubs to report attendance numbers instead of naming specific individuals in their reports.
# Amend the policy to reflect realistic expectations of the committee when it comes to removing boosted status from clubs not meeting the club policy expectations.
# Amend the policy to explicitly allow hybrid virtual / in-person events.
# Amend the policy to make posting to the public calendar a more explicit requirement.
# Expedite some long-running clubs to the roster of clubs with boosted status, resources, and give their volunteer Club Hosts free membership.

While the previous iteration of this document made it clear that boosted club events need to be posted publicly, I'd like to add further explanation for this policy since the requirement has been questioned. Pumping Station: One events that only require space do not need any amount of advertisement, and posting publicly or on the forum is only encouraged to increase participation and avoid conflicts with other events. Once an activity gets special resources and support from the membership, it also receives the special responsibility to give back to the membership. Not all members have access to the calendar on the forum. Posting directly on the website is a more reliable way of granting all members (whose funds and service allow the club to exist) equal access to boosted activities in the space. While not all boosted activities need to allow participation from non-members, sharing boosted activities publicly also creates a more accurate picture of how active the community at Pumping Station: One is to people considering joining the organization.

In addition to amending the policy and framework for boosted clubs, this vote will establish some existing activities as boosted clubs.

# Linux Meetup (Rubin A.)
# Ceramics Office Hours (Knute M. & Claudio V.)
# Sewing Machine Maintenance (Joe S.)

This vote will grant Rubin, Claudio, and Joe free membership and volunteer status.

Giving the formalized status and support to these clubs comes with the responsibility to report minutes via email (clubs@pumpingstationone.org) regularly to the Committee for Club Oversight (CCO) on attendance and activity. Boosted clubs that consistently fail to fulfill this requirement may lose their boosted status.

Any group of members can start a club, schedule meetings, and report attendance and activity (minutes) via email to the CCO. After 3 months of fulfilling these requirements, the club will become eligible for boosted club status and able to request privileges from the board without a member vote. Since the original Club Vote in 2024/2025, the CCO has granted Windy City Amateur Radio Society (WCARS) and Python Office Hours boosted status along with granting Garett M. and Carl K. WILD status. The CCO has also granted WCARS and Renegade Recycling catwalk storage, and Cycle Station: One a $1.1k budget.

Members who are interested in getting organizational support for social activity in the space are encouraged to contact a member of Club Oversight or a Club Host of an existing boosted club for help meeting the requirements of this policy.

== Language of the Vote ==

=== Terms for the Status Quo ===

This is language not intended to add new features to Club behavior, but to create useful terms to describe already existing activity.

A '''Sponsoring Member''' (referred to in brief as "Sponsor") is a Pumping Staton: One member in good standing who voluntarily and intentionally offers their personal assurance for a guest or guests to Pumping Station: One, and is responsible for their supervision. The expectation for guests are outlined in the [[Membership agreement | Membership Agreement]]. This vote does not change any aspect of that agreement. The Membership agreement is currently the primary document that governs guest behavior in the space.

A '''Club Host''' is the person designated to be responsible for the activities of the Club. The Club Host may be, but is NOT REQURIED to be a Pumping Station: One member. The only requirement for a Club Host is that they are not banned from the premises of Pumping Station: One. Club Hosts that are members in good standing also qualify as Sponsors for the Club and for Club Events. A Club Host may choose to pass responsibility for the Club to another person eligible to be a Club Host.

A '''Club Event''' is a group meeting or activity attended by members of the club and advertised beforehand to encourage general participation. Club Events are listed on the Pumping Station: One public calendar, as well as posted on the forum. The current public calendar is available [https://pumpingstationone.org/events on the website] operated via Google Calendar. The current forum is hosted by Discord. The hosting service for either of these may change without amending this policy.

'''Club Minutes''' (referred to in brief as "Minutes") are a report of a scheduled club activity or meeting. The essential components of that report are
# a list of the names of people in attendance (or attendance numbers alone in some circumstances.)
# a list of activities or topics of discussion, agreements, or arrangements that occurred during that specific activity or meeting.

An '''Area Club''' is a club that receives financial support and reserved space from an Area Host. Area Hosts are given significant autonomy in establishing the rules for their Area and how they spend their budget. Activities that need reserved space and are thematically aligned with the Area are often given exemption from normal Tidy Space rules when confined to space designated for that use by the Area Host.

=== Boosted Clubs ===

'''The Committee for Club Oversight''' (referred to in brief as "Club Oversight") is a committee formed by the Board to assist the Board Secretary in reviewing Club Minutes and making recommendations to the Board. Club Minutes, Boosted Club Host changes, and requests for funds, space, or membership, should be directed to Club Oversight. In the absence of a designated Committee, those items are instead sent directly to the Board Secretary. Decisions of the Committee should ideally be done by consensus, but in the case of an impasse, decisions can be made by vote. In the event of a tie vote of the committee, the President's vote is the tiebreaker. If the President is not part of the committee, the Vice President's vote becomes the tiebreaker. If neither of those offices are represented on the committee, the Secretary's vote is the tie breaker. If all board members on the committee are members at large, the side with the most members at large wins the tie.

'''Boosted Clubs''' are groups of people that meet the following criteria:
# Have a designated Club Host
# Include at least one sponsor, which may be the same person as the Club Host in the case that the Club Host is a member
# Are recognized by the board or by vote as a Boosted Club
Boosted Clubs are expected to
# Hold (at a minimum) one boost-qualifying Club Event every calendar month
# Report Minutes via email to the Pumping Station: One Committee for Club Oversight (CCO).
Boosted Clubs may correlate to not-for-profit entities distinct and independent from Pumping Station: One but that share space and resources. Those clubs may share the name of their not-for-profit organization, but the Boosted Club and the organization remain separate entities. For example, if the Boosted Club is loses its status by Board or Member vote, the organization would still exist. Likewise, if the organization loses its charter from the state, the Boosted Club may still continue to organize Events. It is suggested that the leader of the organization also serve as the Club Host, but as the organization is distinct from the Club, this is not required.

Club Hosts of Boosted clubs hold more responsibility. While Club Hosts are not required to schedule Club Events or send Minutes themselves, they are ultimately responsible if these essential tasks are not performed. Boosted Club Hosts can pass responsibility for their club to a new eligible person, but they must inform Club Oversight about the change.

For a Club Event To meet the qualifications for Boosted status, a Club Event must meet the following criteria:
# It must appear on Pumping Station: One's public calendar at least 72 hours before the event occurs, and the calendar post must accurately represent the event's actual place and time
# If all attendees are not members, must be attended by at least one Sponsor
# Must be open to attendance by any member of Pumping Station: One in good standing
The event can take many forms.
# It may be a meeting or activity where participants attend in person on the premises of Pumping Station: One
# It may be a virtual event or virtual / in-person hybrid event where club participants interact through teleconferencing technology
# It may be a meeting or activity that takes place in person at a location within 30 minutes of travel via public transportation from the premises of Pumping Station: One.
Qualifying club events will NOT restrict Pumping Station: One members from attending based on an entry fee or other material remuneration. A Club Event can be held in a commercial establishment like a restaurant or cafe, on the basis that all attendees are not expected to purchase service; it is advised that those organizing such events make arrangements with the proprietors of those establishments beforehand.
This policy does not change the status quo with regard to existing clubs and their events. While all clubs are encouraged to appropriately advertise their activities to the membership (and when appropriate, to the public), make their events accessible, and meet regularly, these higher expectations are for Boosted Clubs and Clubs seeking Boosted status.

Club Minutes may contain any number of names of people who attended, but to count toward the criteria set for Boosted Clubs, there must be at least three people in attendance, and if there are people who are not members in that group, at least one of the group must be a sponsor. In special circumstances when the Club Host is a PS:1 member, Club Oversight may waive the requirement that individual people in attendance be named in the minutes.
Minutes for a scheduled meeting or activity must be submitted to Club Oversight within 8 days from the date of the scheduled meeting or activity. Keeping minutes and submitting them to Club Oversight is important for existing Boosted Clubs, and Clubs seeking Boosted status, but is strictly optional for all other groups and activities. Clubs may also send photographs taken during events to assist the board in promoting the mission of Pumping Station: One.

A Boosted Club that fails to hold events that attract the minimum attendance, or fails to report events in an accurate and timely manner will jeopardize their boosted status. Its Club Host may no longer be eligible for waived membership for holding Club Events, and if the Club has reserved space, that space may become subject to either the Area Host's rules or the rules governing general areas. The Club Host may no longer be permitted to spend member funds earmarked for their Club's events.

Resources allocated to Boosted Clubs may also be increased or decreased by Club Oversight. Club Oversight should consider factors such as need for resources, the size of the Club, the frequency the Club meets, how much publicity the Club attracts, how well the Club is documented, how well the Club cleans up after events, how organized/clean/well-labelled their allocated space is, and finally the Club's history of regular attendance.

A Club that has lost its Boosted status can regain that status by following the steps expected of Clubs seeking Boosted status.

=== The following Clubs are Boosted by this vote ===

# '''Linux Meetup''' is granted boosted status with Rubin A. as the Club Host. Rubin A. is granted membership status at no cost for the duration of his service. Linux Meetup is granted a $450 slice of the recently allocated Club Oversight budget. This grant does not change the balance of unallocated member funds.
# '''Ceramics Office Hours''' is granted boosted status with Claudio V. as the Club Host. Claudio V. is granted membership status at no cost for the duration of his service. Ceramics Office Hours is granted storage in the Small Metals Area and a $500 slice of the recently allocated Club Oversight budget. This grant does not change the balance of unallocated member funds.
# '''Sewing Machine Maintenance''' is granted boosted status with Joe S. as the Club Host. Joe S. is granted membership status at no cost for the duration of his service.

This vote does not decrease the pool of member funds allocated for future member votes. It allocates money already established for Club Oversight ($4,000) in the recent Budget vote. After this vote passes, $2,050 will have been allocated from the Clubs Committee budget for clubs, and $1,950 will remain for distribution to clubs.

=== Updated Reporting Requirements ===
# '''TOOOL''' was granted boosted status under the previous vote, and has met all the reporting requirements for boosted status until very recently. TOOOL is now exempt from reporting individuals in attendance, and instead is expected to report approximate attendance numbers instead. Other clubs may request a similar change in reporting expectations to be granted by the determination of the Committee for Club Oversight.

=== Authoritative Document ===

Once this vote passes, it becomes the authoritative document on club policy, supplanting the original [[Club Vote]]. Other documents on the wiki that exist to communicate the policy defined by the vote will be updated to reflect the changes. The [[Club Vote]] page will be updated to indicate its deprecated status and a link will be added directing people to this page.

[[Category:2026 Votes]]
[[Category:Votes]]

User:Books/Votes

2026-03-22T04:44:24Z

Books: /* Club Vote 2025 */

== Club Vote 2026 ==

* [[Club Vote 2026]] / [[User:Books/Club Vote 2026|Club Vote 2026 (User Page)]]

== Bicycle Repair Supplies Vote ==

* [[Bicycle Repair Supplies Vote]] / [[User:Books/Bicycle Repair Supplies Vote|Bicycle Repair Supplies Vote (User Page)]]

== Grant Writing Group Vote ==

* [[Grant Writing Group Vote]] / [[User:Books/Grant Writing Group Vote|Grant Writing Group Vote (User Page)]]

== Donation Vote ==

* [[Donations Vote]] / [[User:Books/Donations_Vote|Donations Vote (User Page)]]

== Club Policy / Club Vote ==

* [[Club Vote]] / [[User:Books/Club Vote|Club Vote (User Page)]]

* [[Club Policy|Club Policy]] / [[User:Books/Club Policy|Club Policy (User Page)]]

== Reference ==

* [[Bylaws]]
* [[Bylaws as amended]]
* [[Membership agreement]]
* [[Vote Proposal Template]]

===Categories===
* [[:Category:Votes]]
* [[:Category:2015 Votes]]
* [[:Category:2017 Votes]]
* [[:Category:2021 Votes]]
* [[:Category:2022 Votes]]

===Votes===
* [[AreaManagerVote]]
* [[Vote to Authorize Area Hosts to Check IDs]]
* [[Vote for funds to compelete sprawl]]
* [[CNC Mill Vote 2017]]
* [[Vote to Fund Space Expansion Buildout]]
* [[Authorization Policy Vote]]
* [[2014 Budget Vote]]
* [[2015 Budget Vote]]
* [[2015 Budget PLAN C Vote]]
* [[2016 Budget Vote]]
* [[Vote to Update Tidy Space Policy (2019)]]
* [[2022 COVID-19 Vaccine Requirement Policy Vote]]
* [[2022 COVID-19 Vaccine Requirement Policy Amendment]]
* [[2022 Tormach Vise Vote]]
* [[CNC Plasma Cutter Vote 2022]]
* [[Vote to buy a new welder (2024 edition)]]

=== Policy ===

* [[:Category:Policy]]
* [[Tidy Space Policy]]
* [[Asset Removal Policy]]
* [[Conflict of interest policy]]
* [[Board Policy on Events]]
* [[Authorization Policy]]
* [[Tidy Space Deputies]]

=== Google Groups ===

* [https://groups.google.com/g/pumping-station-one/c/0t4osJ-I_h8?pli=1#d5719b3bfa3e29ba Area Manager Discussion]

User:Books/Specialty 3d Budget 2026

2026-03-21T04:54:02Z

Books: /* Background */

== Sponsor ==
* Daf

== Co-Sponsors ==

* [[User:Books|Books]]
* Needs one more sponsor

== Vote Results ==
Quorum:[ ~75 ]

== Statement of Purpose ==

Provide funding for the Specialty 3d Area for the rest of the 2026 calendar year.

== Schedule ==
==== Proposal Date ====
Date this proposal was posted to the membership and a request for a vote date was sent to the Board.

'''March 24 2026'''

==== Member Input ====
Does the Sponsor choose to open the language of the vote for changes due to member input? (optional and can be modified at any time)

'''YES'''

==== Vote Announcement and Beginning Date of the Discussion Period ====

'''March 24 2026'''

==== Language Lock Date and Start of Voting ====
Five days prior to the Day of the Vote, the vote language is locked, all edits are frozen, and the language of the vote is converted to a pdf file. Ballots that include the pdf are sent to the Membership, and electronic voting begins. '' Note that the minimum discussion period of seven days leaves only two days for changes before the lock takes place. ''

'''March 26 2026'''

==== Day of the Vote ====

Date the Board has assigned for the vote. The Day of the Vote is the day the vote closes.

'''March 31 2026'''

== Background ==

History of Specialty 3d could go here. Previous Budget amounts, etc.

* [[2023 Budget Vote]]
* [[2024 Budget Vote]]
* [[2025 Budget Vote]]
* [[2026 Q1 Area and Annual Critical Infrastructure Budget Vote]]
* [[2026 Q2-Q4 Budget Vote]]
* [[User:Books/Donations Vote|Donations Vote]]

{| class="wikitable"
|-
|2023||$7,460||Books||[https://docs.google.com/spreadsheets/d/13ajR7yDfKleuRz2ZrEmcCen5q00gOAShfBWH-nXVztI/ Worksheet]
|-
|2024||$6,610||Books||[https://docs.google.com/spreadsheets/d/1LMdGxOnXJbzAH-6bZXrTt5iJp-wjDHUlekoo82XidDY/ Worksheet]
|-
|2025||$3,390||Shauen||[https://docs.google.com/spreadsheets/d/1Evc9q4mzxbAE6S9FILVHR7RhLSAo8FtiqjPtd4WVoxc/edit?usp=drive_link Worksheet]
|-
|2026||$0||n/a||
|-
|}

== Synopsis ==

The Specialty 3d Area, which is responsible for 3d printing, scanning, and modelling technologies beyond the scope of FDM 3d printing. Typically the Specialty 3d Area is included in the Yearly omnibus, but since Specialty 3d will not have an Area Host until March, it did not have a representative to participate in the budgeting process. This vote provides funding for the Specialty 3d Area for the rest of the 2026 calendar year.

== Language of the Vote ==

User:Books/Specialty 3d Budget 2026

2026-03-21T01:03:38Z

Books: /* Statement of Purpose */

== Sponsor ==
* Daf

== Co-Sponsors ==

* [[User:Books|Books]]
* Needs one more sponsor

== Vote Results ==
Quorum:[ ~75 ]

== Statement of Purpose ==

Provide funding for the Specialty 3d Area for the rest of the 2026 calendar year.

== Schedule ==
==== Proposal Date ====
Date this proposal was posted to the membership and a request for a vote date was sent to the Board.

'''March 24 2026'''

==== Member Input ====
Does the Sponsor choose to open the language of the vote for changes due to member input? (optional and can be modified at any time)

'''YES'''

==== Vote Announcement and Beginning Date of the Discussion Period ====

'''March 24 2026'''

==== Language Lock Date and Start of Voting ====
Five days prior to the Day of the Vote, the vote language is locked, all edits are frozen, and the language of the vote is converted to a pdf file. Ballots that include the pdf are sent to the Membership, and electronic voting begins. '' Note that the minimum discussion period of seven days leaves only two days for changes before the lock takes place. ''

'''March 26 2026'''

==== Day of the Vote ====

Date the Board has assigned for the vote. The Day of the Vote is the day the vote closes.

'''March 31 2026'''

== Background ==

History of Specialty 3d could go here. Previous Budget amounts, etc.

== Synopsis ==

The Specialty 3d Area, which is responsible for 3d printing, scanning, and modelling technologies beyond the scope of FDM 3d printing. Typically the Specialty 3d Area is included in the Yearly omnibus, but since Specialty 3d will not have an Area Host until March, it did not have a representative to participate in the budgeting process. This vote provides funding for the Specialty 3d Area for the rest of the 2026 calendar year.

== Language of the Vote ==

User:Books/Specialty 3d Budget 2026

2026-03-21T01:02:58Z

Books: Created page with "== Sponsor == * Daf == Co-Sponsors == * Books * Needs one more sponsor == Vote Results == Quorum:[ ~75 ] == Statement of Purpose == The Specialty 3d Area, which is responsible for 3d printing, scanning, and modelling technologies beyond the scope of FDM 3d printing. Typically the Specialty 3d Area is included in the Yearly omnibus, but since Specialty 3d will not have an Area Host until March, it did not have a representative to participate in the..."

== Sponsor ==
* Daf

== Co-Sponsors ==

* [[User:Books|Books]]
* Needs one more sponsor

== Vote Results ==
Quorum:[ ~75 ]

== Statement of Purpose ==

The Specialty 3d Area, which is responsible for 3d printing, scanning, and modelling technologies beyond the scope of FDM 3d printing. Typically the Specialty 3d Area is included in the Yearly omnibus, but since Specialty 3d will not have an Area Host until March, it did not have a representative to participate in the budgeting process. This vote provides funding for the Specialty 3d Area for the rest of the 2026 calendar year.

== Schedule ==
==== Proposal Date ====
Date this proposal was posted to the membership and a request for a vote date was sent to the Board.

'''March 24 2026'''

==== Member Input ====
Does the Sponsor choose to open the language of the vote for changes due to member input? (optional and can be modified at any time)

'''YES'''

==== Vote Announcement and Beginning Date of the Discussion Period ====

'''March 24 2026'''

==== Language Lock Date and Start of Voting ====
Five days prior to the Day of the Vote, the vote language is locked, all edits are frozen, and the language of the vote is converted to a pdf file. Ballots that include the pdf are sent to the Membership, and electronic voting begins. '' Note that the minimum discussion period of seven days leaves only two days for changes before the lock takes place. ''

'''March 26 2026'''

==== Day of the Vote ====

Date the Board has assigned for the vote. The Day of the Vote is the day the vote closes.

'''March 31 2026'''

== Background ==

History of Specialty 3d could go here. Previous Budget amounts, etc.

== Synopsis ==

The Specialty 3d Area, which is responsible for 3d printing, scanning, and modelling technologies beyond the scope of FDM 3d printing. Typically the Specialty 3d Area is included in the Yearly omnibus, but since Specialty 3d will not have an Area Host until March, it did not have a representative to participate in the budgeting process. This vote provides funding for the Specialty 3d Area for the rest of the 2026 calendar year.

== Language of the Vote ==

User:Books/Club Vote 2026

2026-03-20T21:47:42Z

Books: /* Synopsis */

== Sponsor ==
* [[User:Books|Books]]

== Co-Sponsors ==

== Vote Results ==
Quorum:[ ~75 ]

== Statement of Purpose ==

Amend the original club vote based on a year of club oversight experience and expedite boosted status for established clubs that are seeking further support.

== Schedule ==
==== Proposal Date ====
Date this proposal was posted to the membership and a request for a vote date was sent to the Board.

'''March 24 2026'''

==== Member Input ====
Does the Sponsor choose to open the language of the vote for changes due to member input? (optional and can be modified at any time)

'''YES'''

==== Vote Announcement and Beginning Date of the Discussion Period ====

'''March 24 2026'''

==== Language Lock Date and Start of Voting ====
Five days prior to the Day of the Vote, the vote language is locked, all edits are frozen, and the language of the vote is converted to a pdf file. Ballots that include the pdf are sent to the Membership, and electronic voting begins. '' Note that the minimum discussion period of seven days leaves only two days for changes before the lock takes place. ''

'''March 26 2026'''

==== Day of the Vote ====

Date the Board has assigned for the vote. The Day of the Vote is the day the vote closes.

'''March 31 2026'''

== Background ==

Clubs - member initiated activities and meetings which are often open to public participation, also known as [[:Category:Interest_Groups | Interest Groups]] arise from the [[Membership_agreement#Guests|Membership Agreement]] which specifically permits members to invite visitors to the space as long as they are supervised, and the foundational concept of [[Just_Fucking_Do_It|JFDI]]. The oldest documented continuing group activity that could be called a club was [https://pumpingstationone.org/about/| Power Wheels Racing Series in 2009], only a year after Pumping Station: One was officially founded, and is now known as [[Power Racing Team|Power Racing Series]]. It has since formed its own non-profit, but continues to use Pumping Station: One for storage and meetings. [[NERP|NERP or Not Exclusively Raspberry Pi]] also has a long history, hosted by Ed Bennet since 2012. Both of these groups have increased the profile of Pumping Station: One and been of great benefit to the membership.

[[James_Lamken_Campaign#Community_Engagement|James Lamken]] has identified the need to expand on the clubs and activities we have at PS1 in his campaign for President, as well as the importance of member involvement. At the time of this vote, we now own the PS:1 building and are making good progress towards paying off the loan. The loan payments are currently funded primarily by member dues. We've seen the membership continue to grow at a modest rate. Our support for clubs and activities that can be attended by prospective members and enhance the membership of current members are essential in continuing that trend.

I can attest to the effectiveness of clubs bringing in new members. When Shellie was Arts Area Host, she organized regular craft nights and put them on the calendar as open to the public. I had toured Pumping Station before, but regular interaction with members at crafts night was what lead me to eventually become a member myself. It should be noted that while many clubs are long-lived, some are ephemeral. There are no longer public craft nights in Arts, but several other great activities have sprung up to take its place.

Most clubs require only a room to meet, and are completely member organized without any input or direct supervision from the board. Electronic Music Mangling Group, Linux Club, and Python Office Hours are current examples of these kinds of groups. Other groups are organized or develop in coordination with Area Hosts, who give them funding and area space to grow. For example, Ceramics Office Hours operates with the support of the Small Metals Area Host, and shares the kilns for clay firing.

The Open Organisation Of Lockpickers (TOOOL) predates Pumping Station: One by several years, but had made it the center for its regular monthly meet-ups. [[TOOOL Chicago]] has been a great resource for PS:1 and organized several popular large events. Lyn Coel discovered TOOOL after becoming a PS:1 member in 2013, and went on to win the 1st place Chicago Locksport award in 2017. In addition to the volunteer positions she has held at the space, she became co-president of TOOOL in 2023. TOOOL meets the first Wednesday of every month in the lounge. Due to the stigma associated with developing a deep understanding of the design and vulnerabilities of locks (a stigma with which hackers are keenly familiar) reporting individuals who attend TOOOL meetings has become a barrier to its continued participation in the boosted club framework.

Linux Meetup has been meeting bi-weekly on Thursday at 7pm in electronics for several years, and has seen a significant increase in attendance and activity since it began being lead by Rubin A. Rubin has also been hosting Home Lab meetups on alternate Thursdays in the same place and time slot. He has recently combined the events, making this a well-attended weekly social highlight at Pumping Station: One.

Ceramics Office Hours has been meeting weekly from 6:30-9:30pm and often continuing until later. Meetings were listed on the public calendar starting in February, and have been running in an unofficial capacity on the Discord calendar since last year. Knute and Claudio have been hosting classes on clay throwing, glazing, and modeling. They've built a vibrant ceramics community at PS:1, and organized members to pool their funds to make group bulk purchases of clay and other supplies.

Sewing Machine Maintenance has been meeting monthly on the first Tuesday from 7pm-8pm. They began meeting in the Member lounge in February 2025 and have done an excellent job of advertising the event to the public. They fill the lounge monthly with people and sewing machines, and give free help and guidance to people seeking to keep their private sewing machines working and well maintained. This publicizes Pumping Station: One's existence more broadly and helps us fulfill our 501c3 responsibility to the community. Joe S., Henry, and Jorie have done a great job of creating a welcoming and safe space for people to come to support each other's independence.

These clubs are great examples of people being excellent to each other and building the Pumping Station: One community.

== Synopsis ==
The goal of this amendment is to:

# Advertise that organizing activities and hosting events is valued and can be subsidized by the Pumping Station: One membership, and that boosted club establishment and small resource requests can be handled by the committee without requiring hosts to write additional votes or increasing the risk of vote fatigue by the membership.
# Amend the policy to allow select clubs to report attendance numbers instead of naming specific individuals in their reports.
# Amend the policy to reflect realistic expectations of the committee when it comes to removing boosted status from clubs not meeting the club policy expectations.
# Amend the policy to explicitly allow hybrid virtual / in-person events.
# Amend the policy to make posting to the public calendar a more explicit requirement.
# Expedite some long-running clubs to the roster of clubs with boosted status, as well as give their volunteer Club Hosts free membership.

While the previous iteration of this document made it clear that boosted club events need to be posted publicly, I'd like to add further explanation for this policy since the requirement has been questioned. Pumping Station: One events that only require space do not need any amount of advertisement, and posting publicly or on the forum is only encouraged to increase participation and avoid conflicts with other events. Once an activity gets special resources and support from the membership, it also receives the special responsibility to give back to the membership. Not all members have access to the calendar on the forum. Posting directly on the website is a more reliable way of granting all members (whose funds and service allow the club to exist) equal access to boosted activities in the space. While not all boosted activities need to allow participation from non-members, sharing boosted activities publicly also creates a more accurate picture of how active the community at Pumping Station: One is to people considering joining the organization.

In addition to amending the policy and framework for boosted clubs, this vote will establish some existing activities as boosted clubs.

# Linux Meetup (Rubin A.)
# Ceramics Office Hours (Knute M. & Claudio V.)
# Sewing Machine Maintenance (Joe S.)

This vote will grant Rubin, Claudio, and Joe free membership and volunteer status.

Giving the formalized status and support to these clubs comes with the responsibility to report minutes via email (clubs@pumpingstationone.org) regularly to the Committee for Club Oversight (CCO) on attendance and activity. Boosted clubs that consistently fail to fulfill this requirement may lose their boosted status.

Any group of members can start a club, schedule meetings, and report attendance and activity (minutes) via email to the CCO. After 3 months of fulfilling these requirements, the club will become eligible for boosted club status and able to request privileges from the board without a member vote. Since the original Club Vote in 2024/2025, the CCO has granted Windy City Amateur Radio Society (WCARS) and Python Office Hours boosted status along with granting Garett M. and Carl K. WILD status. The CCO has also granted WCARS and Renegade Recycling catwalk storage, and Cycle Station: One a $1.1k budget.

Members who are interested in getting organizational support for social activity in the space are encouraged to contact a member of Club Oversight or a Club Host of an existing boosted club for help meeting the requirements of this policy.

== Language of the Vote ==

=== Terms for the Status Quo ===

This is language not intended to add new features to Club behavior, but to create useful terms to describe already existing activity.

A '''Sponsoring Member''' (referred to in brief as "Sponsor") is a Pumping Staton: One member in good standing who voluntarily and intentionally offers their personal assurance for a guest or guests to Pumping Station: One, and is responsible for their supervision. The expectation for guests are outlined in the [[Membership agreement | Membership Agreement]]. This vote does not change any aspect of that agreement. The Membership agreement is currently the primary document that governs guest behavior in the space.

A '''Club Host''' is the person designated to be responsible for the activities of the Club. The Club Host may be, but is NOT REQURIED to be a Pumping Station: One member. The only requirement for a Club Host is that they are not banned from the premises of Pumping Station: One. Club Hosts that are members in good standing also qualify as Sponsors for the Club and for Club Events. A Club Host may choose to pass responsibility for the Club to another person eligible to be a Club Host.

A '''Club Event''' is a group meeting or activity attended by members of the club and advertised beforehand to encourage general participation. Club Events are listed on the Pumping Station: One public calendar, as well as posted on the forum. The current public calendar is available [https://pumpingstationone.org/events on the website] operated via Google Calendar. The current forum is hosted by Discord. The hosting service for either of these may change without amending this policy.

'''Club Minutes''' (referred to in brief as "Minutes") are a report of a scheduled club activity or meeting. The essential components of that report are
# a list of the names of people in attendance (or attendance numbers alone in some circumstances.)
# a list of activities or topics of discussion, agreements, or arrangements that occurred during that specific activity or meeting.

An '''Area Club''' is a club that receives financial support and reserved space from an Area Host. Area Hosts are given significant autonomy in establishing the rules for their Area and how they spend their budget. Activities that need reserved space and are thematically aligned with the Area are often given exemption from normal Tidy Space rules when confined to space designated for that use by the Area Host.

=== Boosted Clubs ===

'''The Committee for Club Oversight''' (referred to in brief as "Club Oversight") is a committee formed by the Board to assist the Board Secretary in reviewing Club Minutes and making recommendations to the Board. Club Minutes, Boosted Club Host changes, and requests for funds, space, or membership, should be directed to Club Oversight. In the absence of a designated Committee, those items are instead sent directly to the Board Secretary. Decisions of the Committee should ideally be done by consensus, but in the case of an impasse, decisions can be made by vote. In the event of a tie vote of the committee, the President's vote is the tiebreaker. If the President is not part of the committee, the Vice President's vote becomes the tiebreaker. If neither of those offices are represented on the committee, the Secretary's vote is the tie breaker. If all board members on the committee are members at large, the side with the most members at large wins the tie.

'''Boosted Clubs''' are groups of people that meet the following criteria:
# Have a designated Club Host
# Include at least one sponsor, which may be the same person as the Club Host in the case that the Club Host is a member
# Are recognized by the board or by vote as a Boosted Club
Boosted Clubs are expected to
# Hold (at a minimum) one boost-qualifying Club Event every calendar month
# Report Minutes via email to the Pumping Station: One Committee for Club Oversight (CCO).
Boosted Clubs may correlate to not-for-profit entities distinct and independent from Pumping Station: One but that share space and resources. Those clubs may share the name of their not-for-profit organization, but the Boosted Club and the organization remain separate entities. For example, if the Boosted Club is loses its status by Board or Member vote, the organization would still exist. Likewise, if the organization loses its charter from the state, the Boosted Club may still continue to organize Events. It is suggested that the leader of the organization also serve as the Club Host, but as the organization is distinct from the Club, this is not required.

Club Hosts of Boosted clubs hold more responsibility. While Club Hosts are not required to schedule Club Events or send Minutes themselves, they are ultimately responsible if these essential tasks are not performed. Boosted Club Hosts can pass responsibility for their club to a new eligible person, but they must inform Club Oversight about the change.

For a Club Event To meet the qualifications for Boosted status, a Club Event must meet the following criteria:
# It must appear on Pumping Station: One's public calendar at least 72 hours before the event occurs, and the calendar post must accurately represent the event's actual place and time
# If all attendees are not members, must be attended by at least one Sponsor
# Must be open to attendance by any member of Pumping Station: One in good standing
The event can take many forms.
# It may be a meeting or activity where participants attend in person on the premises of Pumping Station: One
# It may be a virtual event or virtual / in-person hybrid event where club participants interact through teleconferencing technology
# It may be a meeting or activity that takes place in person at a location within 30 minutes of travel via public transportation from the premises of Pumping Station: One.
Qualifying club events will NOT restrict Pumping Station: One members from attending based on an entry fee or other material remuneration. A Club Event can be held in a commercial establishment like a restaurant or cafe, on the basis that all attendees are not expected to purchase service; it is advised that those organizing such events make arrangements with the proprietors of those establishments beforehand.
This policy does not change the status quo with regard to existing clubs and their events. While all clubs are encouraged to appropriately advertise their activities to the membership (and when appropriate, to the public), make their events accessible, and meet regularly, these higher expectations are for Boosted Clubs and Clubs seeking Boosted status.

Club Minutes may contain any number of names of people who attended, but to count toward the criteria set for Boosted Clubs, there must be at least three people in attendance, and if there are people who are not members in that group, at least one of the group must be a sponsor. In special circumstances when the Club Host is a PS:1 member, Club Oversight may waive the requirement that individual people in attendance be named in the minutes.
Minutes for a scheduled meeting or activity must be submitted to Club Oversight within 8 days from the date of the scheduled meeting or activity. Keeping minutes and submitting them to Club Oversight is important for existing Boosted Clubs, and Clubs seeking Boosted status, but is strictly optional for all other groups and activities. Clubs may also send photographs taken during events to assist the board in promoting the mission of Pumping Station: One.

A Boosted Club that fails to hold events that attract the minimum attendance, or fails to report events in an accurate and timely manner will jeopardize their boosted status. Its Club Host may no longer be eligible for waived membership for holding Club Events, and if the Club has reserved space, that space may become subject to either the Area Host's rules or the rules governing general areas. The Club Host may no longer be permitted to spend member funds earmarked for their Club's events.

Resources allocated to Boosted Clubs may also be increased or decreased by Club Oversight. Club Oversight should consider factors such as need for resources, the size of the Club, the frequency the Club meets, how much publicity the Club attracts, how well the Club is documented, how well the Club cleans up after events, how organized/clean/well-labelled their allocated space is, and finally the Club's history of regular attendance.

A Club that has lost its Boosted status can regain that status by following the steps expected of Clubs seeking Boosted status.

=== The following Clubs are Boosted by this vote ===

# '''Linux Meetup''' is granted boosted status with Rubin A. as the Club Host. Rubin A. is granted membership status at no cost for the duration of his service. Linux Meetup is granted a $450 slice of the recently allocated Club Oversight budget. This grant does not change the balance of unallocated member funds.
# '''Ceramics Office Hours''' is granted boosted status with Claudio V. as the Club Host. Claudio V. is granted membership status at no cost for the duration of his service. Ceramics Office Hours is granted storage in the Small Metals Area and a $500 slice of the recently allocated Club Oversight budget. This grant does not change the balance of unallocated member funds.
# '''Sewing Machine Maintenance''' is granted boosted status with Joe S. as the Club Host. Joe S. is granted membership status at no cost for the duration of his service.

This vote does not decrease the pool of member funds allocated for future member votes. It allocates money already established for Club Oversight ($4,000) in the recent Budget vote. After this vote passes, $2,050 will have been allocated from the Clubs Committee budget for clubs, and $1,950 will remain for distribution to clubs.

=== Updated Reporting Requirements ===
# '''TOOOL''' was granted boosted status under the previous vote, and has met all the reporting requirements for boosted status until very recently. TOOOL is now exempt from reporting individuals in attendance, and instead is expected to report approximate attendance numbers instead. Other clubs may request a similar change in reporting expectations to be granted by the determination of the Committee for Club Oversight.

=== Authoritative Document ===

Once this vote passes, it becomes the authoritative document on club policy, supplanting the original [[Club Vote]]. Other documents on the wiki that exist to communicate the policy defined by the vote will be updated to reflect the changes. The [[Club Vote]] page will be updated to indicate its deprecated status and a link will be added directing people to this page.

[[Category:2026 Votes]]
[[Category:Votes]]

User:Books/Club Vote 2026

2026-03-20T21:47:16Z

Books: /* The following Clubs are Boosted by this vote */

== Sponsor ==
* [[User:Books|Books]]

== Co-Sponsors ==

== Vote Results ==
Quorum:[ ~75 ]

== Statement of Purpose ==

Amend the original club vote based on a year of club oversight experience and expedite boosted status for established clubs that are seeking further support.

== Schedule ==
==== Proposal Date ====
Date this proposal was posted to the membership and a request for a vote date was sent to the Board.

'''March 24 2026'''

==== Member Input ====
Does the Sponsor choose to open the language of the vote for changes due to member input? (optional and can be modified at any time)

'''YES'''

==== Vote Announcement and Beginning Date of the Discussion Period ====

'''March 24 2026'''

==== Language Lock Date and Start of Voting ====
Five days prior to the Day of the Vote, the vote language is locked, all edits are frozen, and the language of the vote is converted to a pdf file. Ballots that include the pdf are sent to the Membership, and electronic voting begins. '' Note that the minimum discussion period of seven days leaves only two days for changes before the lock takes place. ''

'''March 26 2026'''

==== Day of the Vote ====

Date the Board has assigned for the vote. The Day of the Vote is the day the vote closes.

'''March 31 2026'''

== Background ==

Clubs - member initiated activities and meetings which are often open to public participation, also known as [[:Category:Interest_Groups | Interest Groups]] arise from the [[Membership_agreement#Guests|Membership Agreement]] which specifically permits members to invite visitors to the space as long as they are supervised, and the foundational concept of [[Just_Fucking_Do_It|JFDI]]. The oldest documented continuing group activity that could be called a club was [https://pumpingstationone.org/about/| Power Wheels Racing Series in 2009], only a year after Pumping Station: One was officially founded, and is now known as [[Power Racing Team|Power Racing Series]]. It has since formed its own non-profit, but continues to use Pumping Station: One for storage and meetings. [[NERP|NERP or Not Exclusively Raspberry Pi]] also has a long history, hosted by Ed Bennet since 2012. Both of these groups have increased the profile of Pumping Station: One and been of great benefit to the membership.

[[James_Lamken_Campaign#Community_Engagement|James Lamken]] has identified the need to expand on the clubs and activities we have at PS1 in his campaign for President, as well as the importance of member involvement. At the time of this vote, we now own the PS:1 building and are making good progress towards paying off the loan. The loan payments are currently funded primarily by member dues. We've seen the membership continue to grow at a modest rate. Our support for clubs and activities that can be attended by prospective members and enhance the membership of current members are essential in continuing that trend.

I can attest to the effectiveness of clubs bringing in new members. When Shellie was Arts Area Host, she organized regular craft nights and put them on the calendar as open to the public. I had toured Pumping Station before, but regular interaction with members at crafts night was what lead me to eventually become a member myself. It should be noted that while many clubs are long-lived, some are ephemeral. There are no longer public craft nights in Arts, but several other great activities have sprung up to take its place.

Most clubs require only a room to meet, and are completely member organized without any input or direct supervision from the board. Electronic Music Mangling Group, Linux Club, and Python Office Hours are current examples of these kinds of groups. Other groups are organized or develop in coordination with Area Hosts, who give them funding and area space to grow. For example, Ceramics Office Hours operates with the support of the Small Metals Area Host, and shares the kilns for clay firing.

The Open Organisation Of Lockpickers (TOOOL) predates Pumping Station: One by several years, but had made it the center for its regular monthly meet-ups. [[TOOOL Chicago]] has been a great resource for PS:1 and organized several popular large events. Lyn Coel discovered TOOOL after becoming a PS:1 member in 2013, and went on to win the 1st place Chicago Locksport award in 2017. In addition to the volunteer positions she has held at the space, she became co-president of TOOOL in 2023. TOOOL meets the first Wednesday of every month in the lounge. Due to the stigma associated with developing a deep understanding of the design and vulnerabilities of locks (a stigma with which hackers are keenly familiar) reporting individuals who attend TOOOL meetings has become a barrier to its continued participation in the boosted club framework.

Linux Meetup has been meeting bi-weekly on Thursday at 7pm in electronics for several years, and has seen a significant increase in attendance and activity since it began being lead by Rubin A. Rubin has also been hosting Home Lab meetups on alternate Thursdays in the same place and time slot. He has recently combined the events, making this a well-attended weekly social highlight at Pumping Station: One.

Ceramics Office Hours has been meeting weekly from 6:30-9:30pm and often continuing until later. Meetings were listed on the public calendar starting in February, and have been running in an unofficial capacity on the Discord calendar since last year. Knute and Claudio have been hosting classes on clay throwing, glazing, and modeling. They've built a vibrant ceramics community at PS:1, and organized members to pool their funds to make group bulk purchases of clay and other supplies.

Sewing Machine Maintenance has been meeting monthly on the first Tuesday from 7pm-8pm. They began meeting in the Member lounge in February 2025 and have done an excellent job of advertising the event to the public. They fill the lounge monthly with people and sewing machines, and give free help and guidance to people seeking to keep their private sewing machines working and well maintained. This publicizes Pumping Station: One's existence more broadly and helps us fulfill our 501c3 responsibility to the community. Joe S., Henry, and Jorie have done a great job of creating a welcoming and safe space for people to come to support each other's independence.

These clubs are great examples of people being excellent to each other and building the Pumping Station: One community.

== Synopsis ==
The goal of this amendment is to:

# Advertise that organizing activities and hosting events is valued and can be subsidized by the Pumping Station: One membership, and that boosted club establishment and small resource requests can be handled by the committee without requiring hosts to write additional votes or increasing the risk of vote fatigue by the membership.
# Amend the policy to allow select clubs to report attendance numbers instead of naming specific individuals in their reports.
# Amend the policy to reflect realistic expectations of the committee when it comes to removing boosted status from clubs not meeting the club policy expectations.
# Amend the policy to explicitly allow hybrid virtual / in-person events.
# Amend the policy to make posting to the public calendar a more explicit requirement.
# Expedite some long-running clubs to the roster of clubs with boosted status, as well as give their volunteer Club Hosts free membership.

While the previous iteration of this document made it clear that boosted club events need to be posted publicly, I'd like to add further explanation for this policy since the requirement has been questioned. Pumping Station: One events that only require space do not need any amount of advertisement, and posting publicly or on the forum is only encouraged to increase participation and avoid conflicts with other events. Once an activity gets special resources and support from the membership, it also receives the special responsibility to give back to the membership. Not all members have access to the calendar on the forum. Posting directly on the website is a more reliable way of granting all members (whose funds and service allow the club to exist) equal access to boosted activities in the space. While not all boosted activities need to allow participation from non-members, sharing boosted activities publicly also creates a more accurate picture of how active the community at Pumping Station: One is to people considering joining the organization.

In addition to amending the policy and framework for boosted clubs, this vote will establish some existing activities as boosted clubs.

# Linux Meetup (Rubin A.)
# Ceramics Office Hours (Knute M. & Claudio V.)
# Sewing Machine Maintenance (Joe S.)

This vote will grant Rubin, Claudio, and Joe free membership and volunteer status.

Giving the formalized status and support to these clubs comes with the responsibility to report minutes via email (clubs@pumpingstationone.org) regularly to the Committee for Club Oversight (CCO) on attendance and activity. Boosted clubs that consistently fail to fulfill this requirement may lose their boosted status.

Any group of members can start a club, schedule meetings, and report attendance and activity (minutes) via email to the CCO. After 3 months of fulfilling these requirements, the club will become eligible for boosted club status and able to request privileges from the board without a member vote. Since the original Club Vote in 2024/2025, the CCO has granted Windy City Amateur Radio Society (WCARS) and Python Office Hours boosted status along with granting Garett M. and Carl K. WILD status. The CCO has also granted WCARS and Renegade Recycling catwalk storage, and Cycle Station: One a $1.1k budget.

Members who are interested in getting organizational support for social activity in the space are encouraged to contact a member of the Club Committee or a Club Host of an existing boosted club for help meeting the requirements of this policy.

== Language of the Vote ==

=== Terms for the Status Quo ===

This is language not intended to add new features to Club behavior, but to create useful terms to describe already existing activity.

A '''Sponsoring Member''' (referred to in brief as "Sponsor") is a Pumping Staton: One member in good standing who voluntarily and intentionally offers their personal assurance for a guest or guests to Pumping Station: One, and is responsible for their supervision. The expectation for guests are outlined in the [[Membership agreement | Membership Agreement]]. This vote does not change any aspect of that agreement. The Membership agreement is currently the primary document that governs guest behavior in the space.

A '''Club Host''' is the person designated to be responsible for the activities of the Club. The Club Host may be, but is NOT REQURIED to be a Pumping Station: One member. The only requirement for a Club Host is that they are not banned from the premises of Pumping Station: One. Club Hosts that are members in good standing also qualify as Sponsors for the Club and for Club Events. A Club Host may choose to pass responsibility for the Club to another person eligible to be a Club Host.

A '''Club Event''' is a group meeting or activity attended by members of the club and advertised beforehand to encourage general participation. Club Events are listed on the Pumping Station: One public calendar, as well as posted on the forum. The current public calendar is available [https://pumpingstationone.org/events on the website] operated via Google Calendar. The current forum is hosted by Discord. The hosting service for either of these may change without amending this policy.

'''Club Minutes''' (referred to in brief as "Minutes") are a report of a scheduled club activity or meeting. The essential components of that report are
# a list of the names of people in attendance (or attendance numbers alone in some circumstances.)
# a list of activities or topics of discussion, agreements, or arrangements that occurred during that specific activity or meeting.

An '''Area Club''' is a club that receives financial support and reserved space from an Area Host. Area Hosts are given significant autonomy in establishing the rules for their Area and how they spend their budget. Activities that need reserved space and are thematically aligned with the Area are often given exemption from normal Tidy Space rules when confined to space designated for that use by the Area Host.

=== Boosted Clubs ===

'''The Committee for Club Oversight''' (referred to in brief as "Club Oversight") is a committee formed by the Board to assist the Board Secretary in reviewing Club Minutes and making recommendations to the Board. Club Minutes, Boosted Club Host changes, and requests for funds, space, or membership, should be directed to Club Oversight. In the absence of a designated Committee, those items are instead sent directly to the Board Secretary. Decisions of the Committee should ideally be done by consensus, but in the case of an impasse, decisions can be made by vote. In the event of a tie vote of the committee, the President's vote is the tiebreaker. If the President is not part of the committee, the Vice President's vote becomes the tiebreaker. If neither of those offices are represented on the committee, the Secretary's vote is the tie breaker. If all board members on the committee are members at large, the side with the most members at large wins the tie.

'''Boosted Clubs''' are groups of people that meet the following criteria:
# Have a designated Club Host
# Include at least one sponsor, which may be the same person as the Club Host in the case that the Club Host is a member
# Are recognized by the board or by vote as a Boosted Club
Boosted Clubs are expected to
# Hold (at a minimum) one boost-qualifying Club Event every calendar month
# Report Minutes via email to the Pumping Station: One Committee for Club Oversight (CCO).
Boosted Clubs may correlate to not-for-profit entities distinct and independent from Pumping Station: One but that share space and resources. Those clubs may share the name of their not-for-profit organization, but the Boosted Club and the organization remain separate entities. For example, if the Boosted Club is loses its status by Board or Member vote, the organization would still exist. Likewise, if the organization loses its charter from the state, the Boosted Club may still continue to organize Events. It is suggested that the leader of the organization also serve as the Club Host, but as the organization is distinct from the Club, this is not required.

Club Hosts of Boosted clubs hold more responsibility. While Club Hosts are not required to schedule Club Events or send Minutes themselves, they are ultimately responsible if these essential tasks are not performed. Boosted Club Hosts can pass responsibility for their club to a new eligible person, but they must inform Club Oversight about the change.

For a Club Event To meet the qualifications for Boosted status, a Club Event must meet the following criteria:
# It must appear on Pumping Station: One's public calendar at least 72 hours before the event occurs, and the calendar post must accurately represent the event's actual place and time
# If all attendees are not members, must be attended by at least one Sponsor
# Must be open to attendance by any member of Pumping Station: One in good standing
The event can take many forms.
# It may be a meeting or activity where participants attend in person on the premises of Pumping Station: One
# It may be a virtual event or virtual / in-person hybrid event where club participants interact through teleconferencing technology
# It may be a meeting or activity that takes place in person at a location within 30 minutes of travel via public transportation from the premises of Pumping Station: One.
Qualifying club events will NOT restrict Pumping Station: One members from attending based on an entry fee or other material remuneration. A Club Event can be held in a commercial establishment like a restaurant or cafe, on the basis that all attendees are not expected to purchase service; it is advised that those organizing such events make arrangements with the proprietors of those establishments beforehand.
This policy does not change the status quo with regard to existing clubs and their events. While all clubs are encouraged to appropriately advertise their activities to the membership (and when appropriate, to the public), make their events accessible, and meet regularly, these higher expectations are for Boosted Clubs and Clubs seeking Boosted status.

Club Minutes may contain any number of names of people who attended, but to count toward the criteria set for Boosted Clubs, there must be at least three people in attendance, and if there are people who are not members in that group, at least one of the group must be a sponsor. In special circumstances when the Club Host is a PS:1 member, Club Oversight may waive the requirement that individual people in attendance be named in the minutes.
Minutes for a scheduled meeting or activity must be submitted to Club Oversight within 8 days from the date of the scheduled meeting or activity. Keeping minutes and submitting them to Club Oversight is important for existing Boosted Clubs, and Clubs seeking Boosted status, but is strictly optional for all other groups and activities. Clubs may also send photographs taken during events to assist the board in promoting the mission of Pumping Station: One.

A Boosted Club that fails to hold events that attract the minimum attendance, or fails to report events in an accurate and timely manner will jeopardize their boosted status. Its Club Host may no longer be eligible for waived membership for holding Club Events, and if the Club has reserved space, that space may become subject to either the Area Host's rules or the rules governing general areas. The Club Host may no longer be permitted to spend member funds earmarked for their Club's events.

Resources allocated to Boosted Clubs may also be increased or decreased by Club Oversight. Club Oversight should consider factors such as need for resources, the size of the Club, the frequency the Club meets, how much publicity the Club attracts, how well the Club is documented, how well the Club cleans up after events, how organized/clean/well-labelled their allocated space is, and finally the Club's history of regular attendance.

A Club that has lost its Boosted status can regain that status by following the steps expected of Clubs seeking Boosted status.

=== The following Clubs are Boosted by this vote ===

# '''Linux Meetup''' is granted boosted status with Rubin A. as the Club Host. Rubin A. is granted membership status at no cost for the duration of his service. Linux Meetup is granted a $450 slice of the recently allocated Club Oversight budget. This grant does not change the balance of unallocated member funds.
# '''Ceramics Office Hours''' is granted boosted status with Claudio V. as the Club Host. Claudio V. is granted membership status at no cost for the duration of his service. Ceramics Office Hours is granted storage in the Small Metals Area and a $500 slice of the recently allocated Club Oversight budget. This grant does not change the balance of unallocated member funds.
# '''Sewing Machine Maintenance''' is granted boosted status with Joe S. as the Club Host. Joe S. is granted membership status at no cost for the duration of his service.

This vote does not decrease the pool of member funds allocated for future member votes. It allocates money already established for Club Oversight ($4,000) in the recent Budget vote. After this vote passes, $2,050 will have been allocated from the Clubs Committee budget for clubs, and $1,950 will remain for distribution to clubs.

=== Updated Reporting Requirements ===
# '''TOOOL''' was granted boosted status under the previous vote, and has met all the reporting requirements for boosted status until very recently. TOOOL is now exempt from reporting individuals in attendance, and instead is expected to report approximate attendance numbers instead. Other clubs may request a similar change in reporting expectations to be granted by the determination of the Committee for Club Oversight.

=== Authoritative Document ===

Once this vote passes, it becomes the authoritative document on club policy, supplanting the original [[Club Vote]]. Other documents on the wiki that exist to communicate the policy defined by the vote will be updated to reflect the changes. The [[Club Vote]] page will be updated to indicate its deprecated status and a link will be added directing people to this page.

[[Category:2026 Votes]]
[[Category:Votes]]

User:Books/Club Vote 2026

2026-03-20T21:44:30Z

Books: /* Synopsis */

== Sponsor ==
* [[User:Books|Books]]

== Co-Sponsors ==

== Vote Results ==
Quorum:[ ~75 ]

== Statement of Purpose ==

Amend the original club vote based on a year of club oversight experience and expedite boosted status for established clubs that are seeking further support.

== Schedule ==
==== Proposal Date ====
Date this proposal was posted to the membership and a request for a vote date was sent to the Board.

'''March 24 2026'''

==== Member Input ====
Does the Sponsor choose to open the language of the vote for changes due to member input? (optional and can be modified at any time)

'''YES'''

==== Vote Announcement and Beginning Date of the Discussion Period ====

'''March 24 2026'''

==== Language Lock Date and Start of Voting ====
Five days prior to the Day of the Vote, the vote language is locked, all edits are frozen, and the language of the vote is converted to a pdf file. Ballots that include the pdf are sent to the Membership, and electronic voting begins. '' Note that the minimum discussion period of seven days leaves only two days for changes before the lock takes place. ''

'''March 26 2026'''

==== Day of the Vote ====

Date the Board has assigned for the vote. The Day of the Vote is the day the vote closes.

'''March 31 2026'''

== Background ==

Clubs - member initiated activities and meetings which are often open to public participation, also known as [[:Category:Interest_Groups | Interest Groups]] arise from the [[Membership_agreement#Guests|Membership Agreement]] which specifically permits members to invite visitors to the space as long as they are supervised, and the foundational concept of [[Just_Fucking_Do_It|JFDI]]. The oldest documented continuing group activity that could be called a club was [https://pumpingstationone.org/about/| Power Wheels Racing Series in 2009], only a year after Pumping Station: One was officially founded, and is now known as [[Power Racing Team|Power Racing Series]]. It has since formed its own non-profit, but continues to use Pumping Station: One for storage and meetings. [[NERP|NERP or Not Exclusively Raspberry Pi]] also has a long history, hosted by Ed Bennet since 2012. Both of these groups have increased the profile of Pumping Station: One and been of great benefit to the membership.

[[James_Lamken_Campaign#Community_Engagement|James Lamken]] has identified the need to expand on the clubs and activities we have at PS1 in his campaign for President, as well as the importance of member involvement. At the time of this vote, we now own the PS:1 building and are making good progress towards paying off the loan. The loan payments are currently funded primarily by member dues. We've seen the membership continue to grow at a modest rate. Our support for clubs and activities that can be attended by prospective members and enhance the membership of current members are essential in continuing that trend.

I can attest to the effectiveness of clubs bringing in new members. When Shellie was Arts Area Host, she organized regular craft nights and put them on the calendar as open to the public. I had toured Pumping Station before, but regular interaction with members at crafts night was what lead me to eventually become a member myself. It should be noted that while many clubs are long-lived, some are ephemeral. There are no longer public craft nights in Arts, but several other great activities have sprung up to take its place.

Most clubs require only a room to meet, and are completely member organized without any input or direct supervision from the board. Electronic Music Mangling Group, Linux Club, and Python Office Hours are current examples of these kinds of groups. Other groups are organized or develop in coordination with Area Hosts, who give them funding and area space to grow. For example, Ceramics Office Hours operates with the support of the Small Metals Area Host, and shares the kilns for clay firing.

The Open Organisation Of Lockpickers (TOOOL) predates Pumping Station: One by several years, but had made it the center for its regular monthly meet-ups. [[TOOOL Chicago]] has been a great resource for PS:1 and organized several popular large events. Lyn Coel discovered TOOOL after becoming a PS:1 member in 2013, and went on to win the 1st place Chicago Locksport award in 2017. In addition to the volunteer positions she has held at the space, she became co-president of TOOOL in 2023. TOOOL meets the first Wednesday of every month in the lounge. Due to the stigma associated with developing a deep understanding of the design and vulnerabilities of locks (a stigma with which hackers are keenly familiar) reporting individuals who attend TOOOL meetings has become a barrier to its continued participation in the boosted club framework.

Linux Meetup has been meeting bi-weekly on Thursday at 7pm in electronics for several years, and has seen a significant increase in attendance and activity since it began being lead by Rubin A. Rubin has also been hosting Home Lab meetups on alternate Thursdays in the same place and time slot. He has recently combined the events, making this a well-attended weekly social highlight at Pumping Station: One.

Ceramics Office Hours has been meeting weekly from 6:30-9:30pm and often continuing until later. Meetings were listed on the public calendar starting in February, and have been running in an unofficial capacity on the Discord calendar since last year. Knute and Claudio have been hosting classes on clay throwing, glazing, and modeling. They've built a vibrant ceramics community at PS:1, and organized members to pool their funds to make group bulk purchases of clay and other supplies.

Sewing Machine Maintenance has been meeting monthly on the first Tuesday from 7pm-8pm. They began meeting in the Member lounge in February 2025 and have done an excellent job of advertising the event to the public. They fill the lounge monthly with people and sewing machines, and give free help and guidance to people seeking to keep their private sewing machines working and well maintained. This publicizes Pumping Station: One's existence more broadly and helps us fulfill our 501c3 responsibility to the community. Joe S., Henry, and Jorie have done a great job of creating a welcoming and safe space for people to come to support each other's independence.

These clubs are great examples of people being excellent to each other and building the Pumping Station: One community.

== Synopsis ==
The goal of this amendment is to:

# Advertise that organizing activities and hosting events is valued and can be subsidized by the Pumping Station: One membership, and that boosted club establishment and small resource requests can be handled by the committee without requiring hosts to write additional votes or increasing the risk of vote fatigue by the membership.
# Amend the policy to allow select clubs to report attendance numbers instead of naming specific individuals in their reports.
# Amend the policy to reflect realistic expectations of the committee when it comes to removing boosted status from clubs not meeting the club policy expectations.
# Amend the policy to explicitly allow hybrid virtual / in-person events.
# Amend the policy to make posting to the public calendar a more explicit requirement.
# Expedite some long-running clubs to the roster of clubs with boosted status, as well as give their volunteer Club Hosts free membership.

While the previous iteration of this document made it clear that boosted club events need to be posted publicly, I'd like to add further explanation for this policy since the requirement has been questioned. Pumping Station: One events that only require space do not need any amount of advertisement, and posting publicly or on the forum is only encouraged to increase participation and avoid conflicts with other events. Once an activity gets special resources and support from the membership, it also receives the special responsibility to give back to the membership. Not all members have access to the calendar on the forum. Posting directly on the website is a more reliable way of granting all members (whose funds and service allow the club to exist) equal access to boosted activities in the space. While not all boosted activities need to allow participation from non-members, sharing boosted activities publicly also creates a more accurate picture of how active the community at Pumping Station: One is to people considering joining the organization.

In addition to amending the policy and framework for boosted clubs, this vote will establish some existing activities as boosted clubs.

# Linux Meetup (Rubin A.)
# Ceramics Office Hours (Knute M. & Claudio V.)
# Sewing Machine Maintenance (Joe S.)

This vote will grant Rubin, Claudio, and Joe free membership and volunteer status.

Giving the formalized status and support to these clubs comes with the responsibility to report minutes via email (clubs@pumpingstationone.org) regularly to the Committee for Club Oversight (CCO) on attendance and activity. Boosted clubs that consistently fail to fulfill this requirement may lose their boosted status.

Any group of members can start a club, schedule meetings, and report attendance and activity (minutes) via email to the CCO. After 3 months of fulfilling these requirements, the club will become eligible for boosted club status and able to request privileges from the board without a member vote. Since the original Club Vote in 2024/2025, the CCO has granted Windy City Amateur Radio Society (WCARS) and Python Office Hours boosted status along with granting Garett M. and Carl K. WILD status. The CCO has also granted WCARS and Renegade Recycling catwalk storage, and Cycle Station: One a $1.1k budget.

Members who are interested in getting organizational support for social activity in the space are encouraged to contact a member of the Club Committee or a Club Host of an existing boosted club for help meeting the requirements of this policy.

== Language of the Vote ==

=== Terms for the Status Quo ===

This is language not intended to add new features to Club behavior, but to create useful terms to describe already existing activity.

A '''Sponsoring Member''' (referred to in brief as "Sponsor") is a Pumping Staton: One member in good standing who voluntarily and intentionally offers their personal assurance for a guest or guests to Pumping Station: One, and is responsible for their supervision. The expectation for guests are outlined in the [[Membership agreement | Membership Agreement]]. This vote does not change any aspect of that agreement. The Membership agreement is currently the primary document that governs guest behavior in the space.

A '''Club Host''' is the person designated to be responsible for the activities of the Club. The Club Host may be, but is NOT REQURIED to be a Pumping Station: One member. The only requirement for a Club Host is that they are not banned from the premises of Pumping Station: One. Club Hosts that are members in good standing also qualify as Sponsors for the Club and for Club Events. A Club Host may choose to pass responsibility for the Club to another person eligible to be a Club Host.

A '''Club Event''' is a group meeting or activity attended by members of the club and advertised beforehand to encourage general participation. Club Events are listed on the Pumping Station: One public calendar, as well as posted on the forum. The current public calendar is available [https://pumpingstationone.org/events on the website] operated via Google Calendar. The current forum is hosted by Discord. The hosting service for either of these may change without amending this policy.

'''Club Minutes''' (referred to in brief as "Minutes") are a report of a scheduled club activity or meeting. The essential components of that report are
# a list of the names of people in attendance (or attendance numbers alone in some circumstances.)
# a list of activities or topics of discussion, agreements, or arrangements that occurred during that specific activity or meeting.

An '''Area Club''' is a club that receives financial support and reserved space from an Area Host. Area Hosts are given significant autonomy in establishing the rules for their Area and how they spend their budget. Activities that need reserved space and are thematically aligned with the Area are often given exemption from normal Tidy Space rules when confined to space designated for that use by the Area Host.

=== Boosted Clubs ===

'''The Committee for Club Oversight''' (referred to in brief as "Club Oversight") is a committee formed by the Board to assist the Board Secretary in reviewing Club Minutes and making recommendations to the Board. Club Minutes, Boosted Club Host changes, and requests for funds, space, or membership, should be directed to Club Oversight. In the absence of a designated Committee, those items are instead sent directly to the Board Secretary. Decisions of the Committee should ideally be done by consensus, but in the case of an impasse, decisions can be made by vote. In the event of a tie vote of the committee, the President's vote is the tiebreaker. If the President is not part of the committee, the Vice President's vote becomes the tiebreaker. If neither of those offices are represented on the committee, the Secretary's vote is the tie breaker. If all board members on the committee are members at large, the side with the most members at large wins the tie.

'''Boosted Clubs''' are groups of people that meet the following criteria:
# Have a designated Club Host
# Include at least one sponsor, which may be the same person as the Club Host in the case that the Club Host is a member
# Are recognized by the board or by vote as a Boosted Club
Boosted Clubs are expected to
# Hold (at a minimum) one boost-qualifying Club Event every calendar month
# Report Minutes via email to the Pumping Station: One Committee for Club Oversight (CCO).
Boosted Clubs may correlate to not-for-profit entities distinct and independent from Pumping Station: One but that share space and resources. Those clubs may share the name of their not-for-profit organization, but the Boosted Club and the organization remain separate entities. For example, if the Boosted Club is loses its status by Board or Member vote, the organization would still exist. Likewise, if the organization loses its charter from the state, the Boosted Club may still continue to organize Events. It is suggested that the leader of the organization also serve as the Club Host, but as the organization is distinct from the Club, this is not required.

Club Hosts of Boosted clubs hold more responsibility. While Club Hosts are not required to schedule Club Events or send Minutes themselves, they are ultimately responsible if these essential tasks are not performed. Boosted Club Hosts can pass responsibility for their club to a new eligible person, but they must inform Club Oversight about the change.

For a Club Event To meet the qualifications for Boosted status, a Club Event must meet the following criteria:
# It must appear on Pumping Station: One's public calendar at least 72 hours before the event occurs, and the calendar post must accurately represent the event's actual place and time
# If all attendees are not members, must be attended by at least one Sponsor
# Must be open to attendance by any member of Pumping Station: One in good standing
The event can take many forms.
# It may be a meeting or activity where participants attend in person on the premises of Pumping Station: One
# It may be a virtual event or virtual / in-person hybrid event where club participants interact through teleconferencing technology
# It may be a meeting or activity that takes place in person at a location within 30 minutes of travel via public transportation from the premises of Pumping Station: One.
Qualifying club events will NOT restrict Pumping Station: One members from attending based on an entry fee or other material remuneration. A Club Event can be held in a commercial establishment like a restaurant or cafe, on the basis that all attendees are not expected to purchase service; it is advised that those organizing such events make arrangements with the proprietors of those establishments beforehand.
This policy does not change the status quo with regard to existing clubs and their events. While all clubs are encouraged to appropriately advertise their activities to the membership (and when appropriate, to the public), make their events accessible, and meet regularly, these higher expectations are for Boosted Clubs and Clubs seeking Boosted status.

Club Minutes may contain any number of names of people who attended, but to count toward the criteria set for Boosted Clubs, there must be at least three people in attendance, and if there are people who are not members in that group, at least one of the group must be a sponsor. In special circumstances when the Club Host is a PS:1 member, Club Oversight may waive the requirement that individual people in attendance be named in the minutes.
Minutes for a scheduled meeting or activity must be submitted to Club Oversight within 8 days from the date of the scheduled meeting or activity. Keeping minutes and submitting them to Club Oversight is important for existing Boosted Clubs, and Clubs seeking Boosted status, but is strictly optional for all other groups and activities. Clubs may also send photographs taken during events to assist the board in promoting the mission of Pumping Station: One.

A Boosted Club that fails to hold events that attract the minimum attendance, or fails to report events in an accurate and timely manner will jeopardize their boosted status. Its Club Host may no longer be eligible for waived membership for holding Club Events, and if the Club has reserved space, that space may become subject to either the Area Host's rules or the rules governing general areas. The Club Host may no longer be permitted to spend member funds earmarked for their Club's events.

Resources allocated to Boosted Clubs may also be increased or decreased by Club Oversight. Club Oversight should consider factors such as need for resources, the size of the Club, the frequency the Club meets, how much publicity the Club attracts, how well the Club is documented, how well the Club cleans up after events, how organized/clean/well-labelled their allocated space is, and finally the Club's history of regular attendance.

A Club that has lost its Boosted status can regain that status by following the steps expected of Clubs seeking Boosted status.

=== The following Clubs are Boosted by this vote ===

# '''Linux Meetup''' is granted boosted status with Rubin A. as the Club Host. Rubin A. is granted membership status at no cost for the duration of his service. Linux Meetup is granted a $450 slice of the recently allocated Club Oversight budget. This grant does not change the balance of unallocated member funds.
# '''Ceramics Office Hours''' is granted boosted status with Claudio V. as the Club Host. Claudio V. is granted membership status at no cost for the duration of his service. Ceramics Office Hours is granted storage in the Small Metals Area and a $500 slice of the recently allocated Club Oversight budget. This grant does not change the balance of unallocated member funds.
# '''Sewing Machine Maintenance''' is granted boosted status with Joe S. as the Club Host. Joe S. is granted membership status at no cost for the duration of his service.

This vote does not decrease the pool of member funds allocated for future member votes. It allocates money already established for the Club Committee ($4,000) in the recent Budget vote. After this vote passes, $2,050 will have been allocated from the Clubs Committee budget for clubs, and $1,950 will remain for distribution to clubs.

=== Updated Reporting Requirements ===
# '''TOOOL''' was granted boosted status under the previous vote, and has met all the reporting requirements for boosted status until very recently. TOOOL is now exempt from reporting individuals in attendance, and instead is expected to report approximate attendance numbers instead. Other clubs may request a similar change in reporting expectations to be granted by the determination of the Committee for Club Oversight.

=== Authoritative Document ===

Once this vote passes, it becomes the authoritative document on club policy, supplanting the original [[Club Vote]]. Other documents on the wiki that exist to communicate the policy defined by the vote will be updated to reflect the changes. The [[Club Vote]] page will be updated to indicate its deprecated status and a link will be added directing people to this page.

[[Category:2026 Votes]]
[[Category:Votes]]

User:Books/Club Vote 2026

2026-03-20T21:43:10Z

Books: /* Synopsis */

== Sponsor ==
* [[User:Books|Books]]

== Co-Sponsors ==

== Vote Results ==
Quorum:[ ~75 ]

== Statement of Purpose ==

Amend the original club vote based on a year of club oversight experience and expedite boosted status for established clubs that are seeking further support.

== Schedule ==
==== Proposal Date ====
Date this proposal was posted to the membership and a request for a vote date was sent to the Board.

'''March 24 2026'''

==== Member Input ====
Does the Sponsor choose to open the language of the vote for changes due to member input? (optional and can be modified at any time)

'''YES'''

==== Vote Announcement and Beginning Date of the Discussion Period ====

'''March 24 2026'''

==== Language Lock Date and Start of Voting ====
Five days prior to the Day of the Vote, the vote language is locked, all edits are frozen, and the language of the vote is converted to a pdf file. Ballots that include the pdf are sent to the Membership, and electronic voting begins. '' Note that the minimum discussion period of seven days leaves only two days for changes before the lock takes place. ''

'''March 26 2026'''

==== Day of the Vote ====

Date the Board has assigned for the vote. The Day of the Vote is the day the vote closes.

'''March 31 2026'''

== Background ==

Clubs - member initiated activities and meetings which are often open to public participation, also known as [[:Category:Interest_Groups | Interest Groups]] arise from the [[Membership_agreement#Guests|Membership Agreement]] which specifically permits members to invite visitors to the space as long as they are supervised, and the foundational concept of [[Just_Fucking_Do_It|JFDI]]. The oldest documented continuing group activity that could be called a club was [https://pumpingstationone.org/about/| Power Wheels Racing Series in 2009], only a year after Pumping Station: One was officially founded, and is now known as [[Power Racing Team|Power Racing Series]]. It has since formed its own non-profit, but continues to use Pumping Station: One for storage and meetings. [[NERP|NERP or Not Exclusively Raspberry Pi]] also has a long history, hosted by Ed Bennet since 2012. Both of these groups have increased the profile of Pumping Station: One and been of great benefit to the membership.

[[James_Lamken_Campaign#Community_Engagement|James Lamken]] has identified the need to expand on the clubs and activities we have at PS1 in his campaign for President, as well as the importance of member involvement. At the time of this vote, we now own the PS:1 building and are making good progress towards paying off the loan. The loan payments are currently funded primarily by member dues. We've seen the membership continue to grow at a modest rate. Our support for clubs and activities that can be attended by prospective members and enhance the membership of current members are essential in continuing that trend.

I can attest to the effectiveness of clubs bringing in new members. When Shellie was Arts Area Host, she organized regular craft nights and put them on the calendar as open to the public. I had toured Pumping Station before, but regular interaction with members at crafts night was what lead me to eventually become a member myself. It should be noted that while many clubs are long-lived, some are ephemeral. There are no longer public craft nights in Arts, but several other great activities have sprung up to take its place.

Most clubs require only a room to meet, and are completely member organized without any input or direct supervision from the board. Electronic Music Mangling Group, Linux Club, and Python Office Hours are current examples of these kinds of groups. Other groups are organized or develop in coordination with Area Hosts, who give them funding and area space to grow. For example, Ceramics Office Hours operates with the support of the Small Metals Area Host, and shares the kilns for clay firing.

The Open Organisation Of Lockpickers (TOOOL) predates Pumping Station: One by several years, but had made it the center for its regular monthly meet-ups. [[TOOOL Chicago]] has been a great resource for PS:1 and organized several popular large events. Lyn Coel discovered TOOOL after becoming a PS:1 member in 2013, and went on to win the 1st place Chicago Locksport award in 2017. In addition to the volunteer positions she has held at the space, she became co-president of TOOOL in 2023. TOOOL meets the first Wednesday of every month in the lounge. Due to the stigma associated with developing a deep understanding of the design and vulnerabilities of locks (a stigma with which hackers are keenly familiar) reporting individuals who attend TOOOL meetings has become a barrier to its continued participation in the boosted club framework.

Linux Meetup has been meeting bi-weekly on Thursday at 7pm in electronics for several years, and has seen a significant increase in attendance and activity since it began being lead by Rubin A. Rubin has also been hosting Home Lab meetups on alternate Thursdays in the same place and time slot. He has recently combined the events, making this a well-attended weekly social highlight at Pumping Station: One.

Ceramics Office Hours has been meeting weekly from 6:30-9:30pm and often continuing until later. Meetings were listed on the public calendar starting in February, and have been running in an unofficial capacity on the Discord calendar since last year. Knute and Claudio have been hosting classes on clay throwing, glazing, and modeling. They've built a vibrant ceramics community at PS:1, and organized members to pool their funds to make group bulk purchases of clay and other supplies.

Sewing Machine Maintenance has been meeting monthly on the first Tuesday from 7pm-8pm. They began meeting in the Member lounge in February 2025 and have done an excellent job of advertising the event to the public. They fill the lounge monthly with people and sewing machines, and give free help and guidance to people seeking to keep their private sewing machines working and well maintained. This publicizes Pumping Station: One's existence more broadly and helps us fulfill our 501c3 responsibility to the community. Joe S., Henry, and Jorie have done a great job of creating a welcoming and safe space for people to come to support each other's independence.

These clubs are great examples of people being excellent to each other and building the Pumping Station: One community.

== Synopsis ==
The goal of this amendment is to:

# Advertise that organizing activities and hosting events is valued and can be subsidized by the Pumping Station: One membership, and that boosted club establishment and small resource requests can be handled by the committee without requiring hosts to write additional votes or increasing the risk of vote fatigue by the membership.
# Amend the policy to allow select clubs to report attendance numbers instead of naming specific individuals in their reports.
# Amend the policy to reflect realistic expectations of the committee when it comes to removing boosted status from clubs not meeting the club policy expectations.
# Amend the policy to explicitly allow hybrid virtual / in-person events.
# Amend the policy to make posting to the public calendar a more explicit requirement.
# Expedite some long-running clubs to the roster of clubs with boosted status, as well as give their volunteer Club Hosts free membership.

While the previous iteration of this document made it clear that boosted club events need to be posted publicly, I'd like to add further explanation for this policy since the requirement has been questioned. Pumping Station: One events that only require space do not need any amount of advertisement, and posting publicly or on the forum is only encouraged to increase participation and avoid conflicts with other events. Once an activity gets special resources and support from the membership, it also receives the special responsibility to give back to the membership. Not all members have access to the calendar on the forum. Posting directly on the website is a more reliable way of granting all members (whose funds and service allow the club to exist) equal access to boosted activities in the space. While not all boosted activities need to allow participation from non-members, sharing boosted activities publicly also creates a more accurate picture of how active the community at Pumping Station: One is to people considering joining the organization.

In addition to amending the policy and framework for boosted clubs, this vote will establish some existing activities as boosted clubs.

# Linux Meetup (Rubin A.)
# Ceramics Office Hours (Knute M. & Claudio V.)
# Sewing Machine Maintenance (Joe S.)

This vote will grant Rubin, Claudio, and Joe free membership and volunteer status.

Giving the formalized status and support to these clubs comes with the responsibility to report minutes via email regularly to the Club Committee (clubs@pumpingstationone.org) on attendance and activity. Boosted clubs that consistently fail to fulfill this requirement may lose their boosted status.

Any group of members can start a club, schedule meetings, and report attendance and activity (minutes) via email to the Committee for Club Oversight (CCO). After 3 months of fulfilling these requirements, the club will become eligible for boosted club status and able to request privileges from the board without a member vote. Since the original Club Vote in 2024/2025, the CCO has granted Windy City Amateur Radio Society (WCARS) and Python Office Hours boosted status along with granting Garett M. and Carl K. WILD status. The CCO has also granted WCARS and Renegade Recycling catwalk storage, and Cycle Station: One a $1.1k budget.

Members who are interested in getting organizational support for social activity in the space are encouraged to contact a member of the Club Committee or a Club Host of an existing boosted club for help meeting the requirements of this policy.

== Language of the Vote ==

=== Terms for the Status Quo ===

This is language not intended to add new features to Club behavior, but to create useful terms to describe already existing activity.

A '''Sponsoring Member''' (referred to in brief as "Sponsor") is a Pumping Staton: One member in good standing who voluntarily and intentionally offers their personal assurance for a guest or guests to Pumping Station: One, and is responsible for their supervision. The expectation for guests are outlined in the [[Membership agreement | Membership Agreement]]. This vote does not change any aspect of that agreement. The Membership agreement is currently the primary document that governs guest behavior in the space.

A '''Club Host''' is the person designated to be responsible for the activities of the Club. The Club Host may be, but is NOT REQURIED to be a Pumping Station: One member. The only requirement for a Club Host is that they are not banned from the premises of Pumping Station: One. Club Hosts that are members in good standing also qualify as Sponsors for the Club and for Club Events. A Club Host may choose to pass responsibility for the Club to another person eligible to be a Club Host.

A '''Club Event''' is a group meeting or activity attended by members of the club and advertised beforehand to encourage general participation. Club Events are listed on the Pumping Station: One public calendar, as well as posted on the forum. The current public calendar is available [https://pumpingstationone.org/events on the website] operated via Google Calendar. The current forum is hosted by Discord. The hosting service for either of these may change without amending this policy.

'''Club Minutes''' (referred to in brief as "Minutes") are a report of a scheduled club activity or meeting. The essential components of that report are
# a list of the names of people in attendance (or attendance numbers alone in some circumstances.)
# a list of activities or topics of discussion, agreements, or arrangements that occurred during that specific activity or meeting.

An '''Area Club''' is a club that receives financial support and reserved space from an Area Host. Area Hosts are given significant autonomy in establishing the rules for their Area and how they spend their budget. Activities that need reserved space and are thematically aligned with the Area are often given exemption from normal Tidy Space rules when confined to space designated for that use by the Area Host.

=== Boosted Clubs ===

'''The Committee for Club Oversight''' (referred to in brief as "Club Oversight") is a committee formed by the Board to assist the Board Secretary in reviewing Club Minutes and making recommendations to the Board. Club Minutes, Boosted Club Host changes, and requests for funds, space, or membership, should be directed to Club Oversight. In the absence of a designated Committee, those items are instead sent directly to the Board Secretary. Decisions of the Committee should ideally be done by consensus, but in the case of an impasse, decisions can be made by vote. In the event of a tie vote of the committee, the President's vote is the tiebreaker. If the President is not part of the committee, the Vice President's vote becomes the tiebreaker. If neither of those offices are represented on the committee, the Secretary's vote is the tie breaker. If all board members on the committee are members at large, the side with the most members at large wins the tie.

'''Boosted Clubs''' are groups of people that meet the following criteria:
# Have a designated Club Host
# Include at least one sponsor, which may be the same person as the Club Host in the case that the Club Host is a member
# Are recognized by the board or by vote as a Boosted Club
Boosted Clubs are expected to
# Hold (at a minimum) one boost-qualifying Club Event every calendar month
# Report Minutes via email to the Pumping Station: One Committee for Club Oversight (CCO).
Boosted Clubs may correlate to not-for-profit entities distinct and independent from Pumping Station: One but that share space and resources. Those clubs may share the name of their not-for-profit organization, but the Boosted Club and the organization remain separate entities. For example, if the Boosted Club is loses its status by Board or Member vote, the organization would still exist. Likewise, if the organization loses its charter from the state, the Boosted Club may still continue to organize Events. It is suggested that the leader of the organization also serve as the Club Host, but as the organization is distinct from the Club, this is not required.

Club Hosts of Boosted clubs hold more responsibility. While Club Hosts are not required to schedule Club Events or send Minutes themselves, they are ultimately responsible if these essential tasks are not performed. Boosted Club Hosts can pass responsibility for their club to a new eligible person, but they must inform Club Oversight about the change.

For a Club Event To meet the qualifications for Boosted status, a Club Event must meet the following criteria:
# It must appear on Pumping Station: One's public calendar at least 72 hours before the event occurs, and the calendar post must accurately represent the event's actual place and time
# If all attendees are not members, must be attended by at least one Sponsor
# Must be open to attendance by any member of Pumping Station: One in good standing
The event can take many forms.
# It may be a meeting or activity where participants attend in person on the premises of Pumping Station: One
# It may be a virtual event or virtual / in-person hybrid event where club participants interact through teleconferencing technology
# It may be a meeting or activity that takes place in person at a location within 30 minutes of travel via public transportation from the premises of Pumping Station: One.
Qualifying club events will NOT restrict Pumping Station: One members from attending based on an entry fee or other material remuneration. A Club Event can be held in a commercial establishment like a restaurant or cafe, on the basis that all attendees are not expected to purchase service; it is advised that those organizing such events make arrangements with the proprietors of those establishments beforehand.
This policy does not change the status quo with regard to existing clubs and their events. While all clubs are encouraged to appropriately advertise their activities to the membership (and when appropriate, to the public), make their events accessible, and meet regularly, these higher expectations are for Boosted Clubs and Clubs seeking Boosted status.

Club Minutes may contain any number of names of people who attended, but to count toward the criteria set for Boosted Clubs, there must be at least three people in attendance, and if there are people who are not members in that group, at least one of the group must be a sponsor. In special circumstances when the Club Host is a PS:1 member, Club Oversight may waive the requirement that individual people in attendance be named in the minutes.
Minutes for a scheduled meeting or activity must be submitted to Club Oversight within 8 days from the date of the scheduled meeting or activity. Keeping minutes and submitting them to Club Oversight is important for existing Boosted Clubs, and Clubs seeking Boosted status, but is strictly optional for all other groups and activities. Clubs may also send photographs taken during events to assist the board in promoting the mission of Pumping Station: One.

A Boosted Club that fails to hold events that attract the minimum attendance, or fails to report events in an accurate and timely manner will jeopardize their boosted status. Its Club Host may no longer be eligible for waived membership for holding Club Events, and if the Club has reserved space, that space may become subject to either the Area Host's rules or the rules governing general areas. The Club Host may no longer be permitted to spend member funds earmarked for their Club's events.

Resources allocated to Boosted Clubs may also be increased or decreased by Club Oversight. Club Oversight should consider factors such as need for resources, the size of the Club, the frequency the Club meets, how much publicity the Club attracts, how well the Club is documented, how well the Club cleans up after events, how organized/clean/well-labelled their allocated space is, and finally the Club's history of regular attendance.

A Club that has lost its Boosted status can regain that status by following the steps expected of Clubs seeking Boosted status.

=== The following Clubs are Boosted by this vote ===

# '''Linux Meetup''' is granted boosted status with Rubin A. as the Club Host. Rubin A. is granted membership status at no cost for the duration of his service. Linux Meetup is granted a $450 slice of the recently allocated Club Oversight budget. This grant does not change the balance of unallocated member funds.
# '''Ceramics Office Hours''' is granted boosted status with Claudio V. as the Club Host. Claudio V. is granted membership status at no cost for the duration of his service. Ceramics Office Hours is granted storage in the Small Metals Area and a $500 slice of the recently allocated Club Oversight budget. This grant does not change the balance of unallocated member funds.
# '''Sewing Machine Maintenance''' is granted boosted status with Joe S. as the Club Host. Joe S. is granted membership status at no cost for the duration of his service.

This vote does not decrease the pool of member funds allocated for future member votes. It allocates money already established for the Club Committee ($4,000) in the recent Budget vote. After this vote passes, $2,050 will have been allocated from the Clubs Committee budget for clubs, and $1,950 will remain for distribution to clubs.

=== Updated Reporting Requirements ===
# '''TOOOL''' was granted boosted status under the previous vote, and has met all the reporting requirements for boosted status until very recently. TOOOL is now exempt from reporting individuals in attendance, and instead is expected to report approximate attendance numbers instead. Other clubs may request a similar change in reporting expectations to be granted by the determination of the Committee for Club Oversight.

=== Authoritative Document ===

Once this vote passes, it becomes the authoritative document on club policy, supplanting the original [[Club Vote]]. Other documents on the wiki that exist to communicate the policy defined by the vote will be updated to reflect the changes. The [[Club Vote]] page will be updated to indicate its deprecated status and a link will be added directing people to this page.

[[Category:2026 Votes]]
[[Category:Votes]]

User:Books/Club Vote 2026

2026-03-20T21:42:00Z

Books: /* Synopsis */

== Sponsor ==
* [[User:Books|Books]]

== Co-Sponsors ==

== Vote Results ==
Quorum:[ ~75 ]

== Statement of Purpose ==

Amend the original club vote based on a year of club oversight experience and expedite boosted status for established clubs that are seeking further support.

== Schedule ==
==== Proposal Date ====
Date this proposal was posted to the membership and a request for a vote date was sent to the Board.

'''March 24 2026'''

==== Member Input ====
Does the Sponsor choose to open the language of the vote for changes due to member input? (optional and can be modified at any time)

'''YES'''

==== Vote Announcement and Beginning Date of the Discussion Period ====

'''March 24 2026'''

==== Language Lock Date and Start of Voting ====
Five days prior to the Day of the Vote, the vote language is locked, all edits are frozen, and the language of the vote is converted to a pdf file. Ballots that include the pdf are sent to the Membership, and electronic voting begins. '' Note that the minimum discussion period of seven days leaves only two days for changes before the lock takes place. ''

'''March 26 2026'''

==== Day of the Vote ====

Date the Board has assigned for the vote. The Day of the Vote is the day the vote closes.

'''March 31 2026'''

== Background ==

Clubs - member initiated activities and meetings which are often open to public participation, also known as [[:Category:Interest_Groups | Interest Groups]] arise from the [[Membership_agreement#Guests|Membership Agreement]] which specifically permits members to invite visitors to the space as long as they are supervised, and the foundational concept of [[Just_Fucking_Do_It|JFDI]]. The oldest documented continuing group activity that could be called a club was [https://pumpingstationone.org/about/| Power Wheels Racing Series in 2009], only a year after Pumping Station: One was officially founded, and is now known as [[Power Racing Team|Power Racing Series]]. It has since formed its own non-profit, but continues to use Pumping Station: One for storage and meetings. [[NERP|NERP or Not Exclusively Raspberry Pi]] also has a long history, hosted by Ed Bennet since 2012. Both of these groups have increased the profile of Pumping Station: One and been of great benefit to the membership.

[[James_Lamken_Campaign#Community_Engagement|James Lamken]] has identified the need to expand on the clubs and activities we have at PS1 in his campaign for President, as well as the importance of member involvement. At the time of this vote, we now own the PS:1 building and are making good progress towards paying off the loan. The loan payments are currently funded primarily by member dues. We've seen the membership continue to grow at a modest rate. Our support for clubs and activities that can be attended by prospective members and enhance the membership of current members are essential in continuing that trend.

I can attest to the effectiveness of clubs bringing in new members. When Shellie was Arts Area Host, she organized regular craft nights and put them on the calendar as open to the public. I had toured Pumping Station before, but regular interaction with members at crafts night was what lead me to eventually become a member myself. It should be noted that while many clubs are long-lived, some are ephemeral. There are no longer public craft nights in Arts, but several other great activities have sprung up to take its place.

Most clubs require only a room to meet, and are completely member organized without any input or direct supervision from the board. Electronic Music Mangling Group, Linux Club, and Python Office Hours are current examples of these kinds of groups. Other groups are organized or develop in coordination with Area Hosts, who give them funding and area space to grow. For example, Ceramics Office Hours operates with the support of the Small Metals Area Host, and shares the kilns for clay firing.

The Open Organisation Of Lockpickers (TOOOL) predates Pumping Station: One by several years, but had made it the center for its regular monthly meet-ups. [[TOOOL Chicago]] has been a great resource for PS:1 and organized several popular large events. Lyn Coel discovered TOOOL after becoming a PS:1 member in 2013, and went on to win the 1st place Chicago Locksport award in 2017. In addition to the volunteer positions she has held at the space, she became co-president of TOOOL in 2023. TOOOL meets the first Wednesday of every month in the lounge. Due to the stigma associated with developing a deep understanding of the design and vulnerabilities of locks (a stigma with which hackers are keenly familiar) reporting individuals who attend TOOOL meetings has become a barrier to its continued participation in the boosted club framework.

Linux Meetup has been meeting bi-weekly on Thursday at 7pm in electronics for several years, and has seen a significant increase in attendance and activity since it began being lead by Rubin A. Rubin has also been hosting Home Lab meetups on alternate Thursdays in the same place and time slot. He has recently combined the events, making this a well-attended weekly social highlight at Pumping Station: One.

Ceramics Office Hours has been meeting weekly from 6:30-9:30pm and often continuing until later. Meetings were listed on the public calendar starting in February, and have been running in an unofficial capacity on the Discord calendar since last year. Knute and Claudio have been hosting classes on clay throwing, glazing, and modeling. They've built a vibrant ceramics community at PS:1, and organized members to pool their funds to make group bulk purchases of clay and other supplies.

Sewing Machine Maintenance has been meeting monthly on the first Tuesday from 7pm-8pm. They began meeting in the Member lounge in February 2025 and have done an excellent job of advertising the event to the public. They fill the lounge monthly with people and sewing machines, and give free help and guidance to people seeking to keep their private sewing machines working and well maintained. This publicizes Pumping Station: One's existence more broadly and helps us fulfill our 501c3 responsibility to the community. Joe S., Henry, and Jorie have done a great job of creating a welcoming and safe space for people to come to support each other's independence.

These clubs are great examples of people being excellent to each other and building the Pumping Station: One community.

== Synopsis ==
The goal of this amendment is to:

# Advertise that organizing activities and hosting events is valued and can be subsidized by the Pumping Station: One membership, and that boosted club establishment and small resource requests can be handled by the committee without requiring hosts to write additional votes or increasing the risk of vote fatigue by the membership.
# Amend the policy to allow select clubs to report attendance numbers instead of naming specific individuals in their reports.
# Amend the policy to reflect realistic expectations of the committee when it comes to removing boosted status from clubs not meeting the club policy expectations.
# Amend the policy to explicitly allow hybrid virtual / in-person events.
# Amend the policy to make posting to the public calendar a more explicit requirement.
# Expedite some long-running clubs to the roster of clubs with boosted status, as well as give their volunteer Club Hosts free membership.

While the previous iteration of this document made it clear that boosted club events need to be posted publicly, I'd like to add further explanation for this policy since the requirement has been questioned. Pumping Station: One events that only require space do not need any amount of advertisement, and posting publicly or on the forum is only encouraged to increase participation and avoid conflicts with other events. Once an activity gets special resources and support from the membership, it also receives the special responsibility to give back to the membership. Not all members have access to the calendar on the forum. Posting directly on the website is a more reliable way of granting all members (whose funds and service allow the club to exist) equal access to boosted activities in the space. While not all boosted activities need to allow participation from non-members, sharing boosted activities publicly also creates a more accurate picture of how active the community at Pumping Station: One is to people considering joining the organization.

In addition to amending the policy and framework for boosted clubs, this vote will establish some existing activities as boosted clubs.

# Linux Meetup (Rubin A.)
# Ceramics Office Hours (Knute M. & Claudio V.)
# Sewing Machine Maintenance (Joe S.)

This vote will grant Rubin, Claudio, and Joe free membership and volunteer status.

Giving the formalized status and support to these clubs comes with the responsibility to report minutes via email regularly to the Club Committee (clubs@pumpingstationone.org) on attendance and activity. Boosted clubs that consistently fail to fulfill this requirement may lose their boosted status.

Any group of members can start a club, schedule meetings, and report attendance and activity (minutes) via email to the board secretary. After 3 months of fulfilling these requirements, the club will become eligible for boosted club status and able to request privileges from the board without a member vote. Since the original Club Vote in 2024/2025, the CCO has granted Windy City Amateur Radio Society (WCARS) and Python Office Hours boosted status along with granting Garett M. and Carl K. WILD status. The CCO has also granted WCARS and Renegade Recycling catwalk storage, and Cycle Station: One a $1.1k budget.

Members who are interested in getting organizational support for social activity in the space are encouraged to contact a member of the Club Committee or a Club Host of an existing boosted club for help meeting the requirements of this policy.

== Language of the Vote ==

=== Terms for the Status Quo ===

This is language not intended to add new features to Club behavior, but to create useful terms to describe already existing activity.

A '''Sponsoring Member''' (referred to in brief as "Sponsor") is a Pumping Staton: One member in good standing who voluntarily and intentionally offers their personal assurance for a guest or guests to Pumping Station: One, and is responsible for their supervision. The expectation for guests are outlined in the [[Membership agreement | Membership Agreement]]. This vote does not change any aspect of that agreement. The Membership agreement is currently the primary document that governs guest behavior in the space.

A '''Club Host''' is the person designated to be responsible for the activities of the Club. The Club Host may be, but is NOT REQURIED to be a Pumping Station: One member. The only requirement for a Club Host is that they are not banned from the premises of Pumping Station: One. Club Hosts that are members in good standing also qualify as Sponsors for the Club and for Club Events. A Club Host may choose to pass responsibility for the Club to another person eligible to be a Club Host.

A '''Club Event''' is a group meeting or activity attended by members of the club and advertised beforehand to encourage general participation. Club Events are listed on the Pumping Station: One public calendar, as well as posted on the forum. The current public calendar is available [https://pumpingstationone.org/events on the website] operated via Google Calendar. The current forum is hosted by Discord. The hosting service for either of these may change without amending this policy.

'''Club Minutes''' (referred to in brief as "Minutes") are a report of a scheduled club activity or meeting. The essential components of that report are
# a list of the names of people in attendance (or attendance numbers alone in some circumstances.)
# a list of activities or topics of discussion, agreements, or arrangements that occurred during that specific activity or meeting.

An '''Area Club''' is a club that receives financial support and reserved space from an Area Host. Area Hosts are given significant autonomy in establishing the rules for their Area and how they spend their budget. Activities that need reserved space and are thematically aligned with the Area are often given exemption from normal Tidy Space rules when confined to space designated for that use by the Area Host.

=== Boosted Clubs ===

'''The Committee for Club Oversight''' (referred to in brief as "Club Oversight") is a committee formed by the Board to assist the Board Secretary in reviewing Club Minutes and making recommendations to the Board. Club Minutes, Boosted Club Host changes, and requests for funds, space, or membership, should be directed to Club Oversight. In the absence of a designated Committee, those items are instead sent directly to the Board Secretary. Decisions of the Committee should ideally be done by consensus, but in the case of an impasse, decisions can be made by vote. In the event of a tie vote of the committee, the President's vote is the tiebreaker. If the President is not part of the committee, the Vice President's vote becomes the tiebreaker. If neither of those offices are represented on the committee, the Secretary's vote is the tie breaker. If all board members on the committee are members at large, the side with the most members at large wins the tie.

'''Boosted Clubs''' are groups of people that meet the following criteria:
# Have a designated Club Host
# Include at least one sponsor, which may be the same person as the Club Host in the case that the Club Host is a member
# Are recognized by the board or by vote as a Boosted Club
Boosted Clubs are expected to
# Hold (at a minimum) one boost-qualifying Club Event every calendar month
# Report Minutes via email to the Pumping Station: One Committee for Club Oversight (CCO).
Boosted Clubs may correlate to not-for-profit entities distinct and independent from Pumping Station: One but that share space and resources. Those clubs may share the name of their not-for-profit organization, but the Boosted Club and the organization remain separate entities. For example, if the Boosted Club is loses its status by Board or Member vote, the organization would still exist. Likewise, if the organization loses its charter from the state, the Boosted Club may still continue to organize Events. It is suggested that the leader of the organization also serve as the Club Host, but as the organization is distinct from the Club, this is not required.

Club Hosts of Boosted clubs hold more responsibility. While Club Hosts are not required to schedule Club Events or send Minutes themselves, they are ultimately responsible if these essential tasks are not performed. Boosted Club Hosts can pass responsibility for their club to a new eligible person, but they must inform Club Oversight about the change.

For a Club Event To meet the qualifications for Boosted status, a Club Event must meet the following criteria:
# It must appear on Pumping Station: One's public calendar at least 72 hours before the event occurs, and the calendar post must accurately represent the event's actual place and time
# If all attendees are not members, must be attended by at least one Sponsor
# Must be open to attendance by any member of Pumping Station: One in good standing
The event can take many forms.
# It may be a meeting or activity where participants attend in person on the premises of Pumping Station: One
# It may be a virtual event or virtual / in-person hybrid event where club participants interact through teleconferencing technology
# It may be a meeting or activity that takes place in person at a location within 30 minutes of travel via public transportation from the premises of Pumping Station: One.
Qualifying club events will NOT restrict Pumping Station: One members from attending based on an entry fee or other material remuneration. A Club Event can be held in a commercial establishment like a restaurant or cafe, on the basis that all attendees are not expected to purchase service; it is advised that those organizing such events make arrangements with the proprietors of those establishments beforehand.
This policy does not change the status quo with regard to existing clubs and their events. While all clubs are encouraged to appropriately advertise their activities to the membership (and when appropriate, to the public), make their events accessible, and meet regularly, these higher expectations are for Boosted Clubs and Clubs seeking Boosted status.

Club Minutes may contain any number of names of people who attended, but to count toward the criteria set for Boosted Clubs, there must be at least three people in attendance, and if there are people who are not members in that group, at least one of the group must be a sponsor. In special circumstances when the Club Host is a PS:1 member, Club Oversight may waive the requirement that individual people in attendance be named in the minutes.
Minutes for a scheduled meeting or activity must be submitted to Club Oversight within 8 days from the date of the scheduled meeting or activity. Keeping minutes and submitting them to Club Oversight is important for existing Boosted Clubs, and Clubs seeking Boosted status, but is strictly optional for all other groups and activities. Clubs may also send photographs taken during events to assist the board in promoting the mission of Pumping Station: One.

A Boosted Club that fails to hold events that attract the minimum attendance, or fails to report events in an accurate and timely manner will jeopardize their boosted status. Its Club Host may no longer be eligible for waived membership for holding Club Events, and if the Club has reserved space, that space may become subject to either the Area Host's rules or the rules governing general areas. The Club Host may no longer be permitted to spend member funds earmarked for their Club's events.

Resources allocated to Boosted Clubs may also be increased or decreased by Club Oversight. Club Oversight should consider factors such as need for resources, the size of the Club, the frequency the Club meets, how much publicity the Club attracts, how well the Club is documented, how well the Club cleans up after events, how organized/clean/well-labelled their allocated space is, and finally the Club's history of regular attendance.

A Club that has lost its Boosted status can regain that status by following the steps expected of Clubs seeking Boosted status.

=== The following Clubs are Boosted by this vote ===

# '''Linux Meetup''' is granted boosted status with Rubin A. as the Club Host. Rubin A. is granted membership status at no cost for the duration of his service. Linux Meetup is granted a $450 slice of the recently allocated Club Oversight budget. This grant does not change the balance of unallocated member funds.
# '''Ceramics Office Hours''' is granted boosted status with Claudio V. as the Club Host. Claudio V. is granted membership status at no cost for the duration of his service. Ceramics Office Hours is granted storage in the Small Metals Area and a $500 slice of the recently allocated Club Oversight budget. This grant does not change the balance of unallocated member funds.
# '''Sewing Machine Maintenance''' is granted boosted status with Joe S. as the Club Host. Joe S. is granted membership status at no cost for the duration of his service.

This vote does not decrease the pool of member funds allocated for future member votes. It allocates money already established for the Club Committee ($4,000) in the recent Budget vote. After this vote passes, $2,050 will have been allocated from the Clubs Committee budget for clubs, and $1,950 will remain for distribution to clubs.

=== Updated Reporting Requirements ===
# '''TOOOL''' was granted boosted status under the previous vote, and has met all the reporting requirements for boosted status until very recently. TOOOL is now exempt from reporting individuals in attendance, and instead is expected to report approximate attendance numbers instead. Other clubs may request a similar change in reporting expectations to be granted by the determination of the Committee for Club Oversight.

=== Authoritative Document ===

Once this vote passes, it becomes the authoritative document on club policy, supplanting the original [[Club Vote]]. Other documents on the wiki that exist to communicate the policy defined by the vote will be updated to reflect the changes. The [[Club Vote]] page will be updated to indicate its deprecated status and a link will be added directing people to this page.

[[Category:2026 Votes]]
[[Category:Votes]]

User:Books/Club Vote 2026

2026-03-20T21:41:16Z

Books: /* Synopsis */

== Sponsor ==
* [[User:Books|Books]]

== Co-Sponsors ==

== Vote Results ==
Quorum:[ ~75 ]

== Statement of Purpose ==

Amend the original club vote based on a year of club oversight experience and expedite boosted status for established clubs that are seeking further support.

== Schedule ==
==== Proposal Date ====
Date this proposal was posted to the membership and a request for a vote date was sent to the Board.

'''March 24 2026'''

==== Member Input ====
Does the Sponsor choose to open the language of the vote for changes due to member input? (optional and can be modified at any time)

'''YES'''

==== Vote Announcement and Beginning Date of the Discussion Period ====

'''March 24 2026'''

==== Language Lock Date and Start of Voting ====
Five days prior to the Day of the Vote, the vote language is locked, all edits are frozen, and the language of the vote is converted to a pdf file. Ballots that include the pdf are sent to the Membership, and electronic voting begins. '' Note that the minimum discussion period of seven days leaves only two days for changes before the lock takes place. ''

'''March 26 2026'''

==== Day of the Vote ====

Date the Board has assigned for the vote. The Day of the Vote is the day the vote closes.

'''March 31 2026'''

== Background ==

Clubs - member initiated activities and meetings which are often open to public participation, also known as [[:Category:Interest_Groups | Interest Groups]] arise from the [[Membership_agreement#Guests|Membership Agreement]] which specifically permits members to invite visitors to the space as long as they are supervised, and the foundational concept of [[Just_Fucking_Do_It|JFDI]]. The oldest documented continuing group activity that could be called a club was [https://pumpingstationone.org/about/| Power Wheels Racing Series in 2009], only a year after Pumping Station: One was officially founded, and is now known as [[Power Racing Team|Power Racing Series]]. It has since formed its own non-profit, but continues to use Pumping Station: One for storage and meetings. [[NERP|NERP or Not Exclusively Raspberry Pi]] also has a long history, hosted by Ed Bennet since 2012. Both of these groups have increased the profile of Pumping Station: One and been of great benefit to the membership.

[[James_Lamken_Campaign#Community_Engagement|James Lamken]] has identified the need to expand on the clubs and activities we have at PS1 in his campaign for President, as well as the importance of member involvement. At the time of this vote, we now own the PS:1 building and are making good progress towards paying off the loan. The loan payments are currently funded primarily by member dues. We've seen the membership continue to grow at a modest rate. Our support for clubs and activities that can be attended by prospective members and enhance the membership of current members are essential in continuing that trend.

I can attest to the effectiveness of clubs bringing in new members. When Shellie was Arts Area Host, she organized regular craft nights and put them on the calendar as open to the public. I had toured Pumping Station before, but regular interaction with members at crafts night was what lead me to eventually become a member myself. It should be noted that while many clubs are long-lived, some are ephemeral. There are no longer public craft nights in Arts, but several other great activities have sprung up to take its place.

Most clubs require only a room to meet, and are completely member organized without any input or direct supervision from the board. Electronic Music Mangling Group, Linux Club, and Python Office Hours are current examples of these kinds of groups. Other groups are organized or develop in coordination with Area Hosts, who give them funding and area space to grow. For example, Ceramics Office Hours operates with the support of the Small Metals Area Host, and shares the kilns for clay firing.

The Open Organisation Of Lockpickers (TOOOL) predates Pumping Station: One by several years, but had made it the center for its regular monthly meet-ups. [[TOOOL Chicago]] has been a great resource for PS:1 and organized several popular large events. Lyn Coel discovered TOOOL after becoming a PS:1 member in 2013, and went on to win the 1st place Chicago Locksport award in 2017. In addition to the volunteer positions she has held at the space, she became co-president of TOOOL in 2023. TOOOL meets the first Wednesday of every month in the lounge. Due to the stigma associated with developing a deep understanding of the design and vulnerabilities of locks (a stigma with which hackers are keenly familiar) reporting individuals who attend TOOOL meetings has become a barrier to its continued participation in the boosted club framework.

Linux Meetup has been meeting bi-weekly on Thursday at 7pm in electronics for several years, and has seen a significant increase in attendance and activity since it began being lead by Rubin A. Rubin has also been hosting Home Lab meetups on alternate Thursdays in the same place and time slot. He has recently combined the events, making this a well-attended weekly social highlight at Pumping Station: One.

Ceramics Office Hours has been meeting weekly from 6:30-9:30pm and often continuing until later. Meetings were listed on the public calendar starting in February, and have been running in an unofficial capacity on the Discord calendar since last year. Knute and Claudio have been hosting classes on clay throwing, glazing, and modeling. They've built a vibrant ceramics community at PS:1, and organized members to pool their funds to make group bulk purchases of clay and other supplies.

Sewing Machine Maintenance has been meeting monthly on the first Tuesday from 7pm-8pm. They began meeting in the Member lounge in February 2025 and have done an excellent job of advertising the event to the public. They fill the lounge monthly with people and sewing machines, and give free help and guidance to people seeking to keep their private sewing machines working and well maintained. This publicizes Pumping Station: One's existence more broadly and helps us fulfill our 501c3 responsibility to the community. Joe S., Henry, and Jorie have done a great job of creating a welcoming and safe space for people to come to support each other's independence.

These clubs are great examples of people being excellent to each other and building the Pumping Station: One community.

== Synopsis ==
The goal of this amendment is to:

# Advertise that organizing activities and hosting events is valued and can be subsidized by the Pumping Station: One membership, and that boosted club establishment and small resource requests can be handled by the committee without requiring hosts to write additional votes or increasing the risk of vote fatigue by the membership.
# Amend the policy to allow select clubs to report attendance numbers instead of naming specific individuals in their reports.
# Amend the policy to reflect realistic expectations of the committee when it comes to removing boosted status from clubs not meeting the club policy expectations.
# Amend the policy to explicitly allow hybrid virtual / in-person events.
# Amend the policy to make posting to the public calendar a more explicit requirement.
# Expedite some long-running clubs to the roster of clubs with boosted status, as well as give their volunteer Club Hosts free membership.

While the previous iteration of this document made it clear that boosted club events need to be posted publicly, I'd like to add further explanation for this policy since the requirement has been questioned. Pumping Station: One events that only require space do not need any amount of advertisement, and posting publicly or on the forum is only encouraged to increase participation and avoid conflicts with other events. Once an activity gets special resources and support from the membership, it also receives the special responsibility to give back to the membership. Not all members have access to the calendar on the forum. Posting directly on the website is a more reliable way of granting all members (whose funds and service allow the club to exist) equal access to boosted activities in the space. While not all boosted activities need to allow participation from non-members, sharing boosted activities publicly also creates a more accurate picture of how active the community at Pumping Station: One is to people considering joining the organization.

In addition to amending the policy and framework for boosted clubs, this vote will establish some existing activities as boosted clubs.

# Linux Meetup (Rubin A.)
# Ceramics Office Hours (Knute M. & Claudio V.)
# Sewing Machine Maintenance (Joe S.)

This vote will grant Rubin, Claudio, and Joe free membership and volunteer status.

Giving the formalized status and support to these clubs comes with the responsibility to report minutes via email regularly to the Club Committee (clubs at ps1) on attendance and activity. Boosted clubs that consistently fail to fulfill this requirement may lose their boosted status.

Any group of members can start a club, schedule meetings, and report attendance and activity (minutes) via email to the board secretary. After 3 months of fulfilling these requirements, the club will become eligible for boosted club status and able to request privileges from the board without a member vote. Since the original Club Vote in 2024/2025, the CCO has granted Windy City Amateur Radio Society (WCARS) and Python Office Hours boosted status along with granting Garett M. and Carl K. WILD status. The CCO has also granted WCARS and Renegade Recycling catwalk storage, and Cycle Station: One a $1.1k budget.

Members who are interested in getting organizational support for social activity in the space are encouraged to contact a member of the Club Committee or a Club Host of an existing boosted club for help meeting the requirements of this policy.

== Language of the Vote ==

=== Terms for the Status Quo ===

This is language not intended to add new features to Club behavior, but to create useful terms to describe already existing activity.

A '''Sponsoring Member''' (referred to in brief as "Sponsor") is a Pumping Staton: One member in good standing who voluntarily and intentionally offers their personal assurance for a guest or guests to Pumping Station: One, and is responsible for their supervision. The expectation for guests are outlined in the [[Membership agreement | Membership Agreement]]. This vote does not change any aspect of that agreement. The Membership agreement is currently the primary document that governs guest behavior in the space.

A '''Club Host''' is the person designated to be responsible for the activities of the Club. The Club Host may be, but is NOT REQURIED to be a Pumping Station: One member. The only requirement for a Club Host is that they are not banned from the premises of Pumping Station: One. Club Hosts that are members in good standing also qualify as Sponsors for the Club and for Club Events. A Club Host may choose to pass responsibility for the Club to another person eligible to be a Club Host.

A '''Club Event''' is a group meeting or activity attended by members of the club and advertised beforehand to encourage general participation. Club Events are listed on the Pumping Station: One public calendar, as well as posted on the forum. The current public calendar is available [https://pumpingstationone.org/events on the website] operated via Google Calendar. The current forum is hosted by Discord. The hosting service for either of these may change without amending this policy.

'''Club Minutes''' (referred to in brief as "Minutes") are a report of a scheduled club activity or meeting. The essential components of that report are
# a list of the names of people in attendance (or attendance numbers alone in some circumstances.)
# a list of activities or topics of discussion, agreements, or arrangements that occurred during that specific activity or meeting.

An '''Area Club''' is a club that receives financial support and reserved space from an Area Host. Area Hosts are given significant autonomy in establishing the rules for their Area and how they spend their budget. Activities that need reserved space and are thematically aligned with the Area are often given exemption from normal Tidy Space rules when confined to space designated for that use by the Area Host.

=== Boosted Clubs ===

'''The Committee for Club Oversight''' (referred to in brief as "Club Oversight") is a committee formed by the Board to assist the Board Secretary in reviewing Club Minutes and making recommendations to the Board. Club Minutes, Boosted Club Host changes, and requests for funds, space, or membership, should be directed to Club Oversight. In the absence of a designated Committee, those items are instead sent directly to the Board Secretary. Decisions of the Committee should ideally be done by consensus, but in the case of an impasse, decisions can be made by vote. In the event of a tie vote of the committee, the President's vote is the tiebreaker. If the President is not part of the committee, the Vice President's vote becomes the tiebreaker. If neither of those offices are represented on the committee, the Secretary's vote is the tie breaker. If all board members on the committee are members at large, the side with the most members at large wins the tie.

'''Boosted Clubs''' are groups of people that meet the following criteria:
# Have a designated Club Host
# Include at least one sponsor, which may be the same person as the Club Host in the case that the Club Host is a member
# Are recognized by the board or by vote as a Boosted Club
Boosted Clubs are expected to
# Hold (at a minimum) one boost-qualifying Club Event every calendar month
# Report Minutes via email to the Pumping Station: One Committee for Club Oversight (CCO).
Boosted Clubs may correlate to not-for-profit entities distinct and independent from Pumping Station: One but that share space and resources. Those clubs may share the name of their not-for-profit organization, but the Boosted Club and the organization remain separate entities. For example, if the Boosted Club is loses its status by Board or Member vote, the organization would still exist. Likewise, if the organization loses its charter from the state, the Boosted Club may still continue to organize Events. It is suggested that the leader of the organization also serve as the Club Host, but as the organization is distinct from the Club, this is not required.

Club Hosts of Boosted clubs hold more responsibility. While Club Hosts are not required to schedule Club Events or send Minutes themselves, they are ultimately responsible if these essential tasks are not performed. Boosted Club Hosts can pass responsibility for their club to a new eligible person, but they must inform Club Oversight about the change.

For a Club Event To meet the qualifications for Boosted status, a Club Event must meet the following criteria:
# It must appear on Pumping Station: One's public calendar at least 72 hours before the event occurs, and the calendar post must accurately represent the event's actual place and time
# If all attendees are not members, must be attended by at least one Sponsor
# Must be open to attendance by any member of Pumping Station: One in good standing
The event can take many forms.
# It may be a meeting or activity where participants attend in person on the premises of Pumping Station: One
# It may be a virtual event or virtual / in-person hybrid event where club participants interact through teleconferencing technology
# It may be a meeting or activity that takes place in person at a location within 30 minutes of travel via public transportation from the premises of Pumping Station: One.
Qualifying club events will NOT restrict Pumping Station: One members from attending based on an entry fee or other material remuneration. A Club Event can be held in a commercial establishment like a restaurant or cafe, on the basis that all attendees are not expected to purchase service; it is advised that those organizing such events make arrangements with the proprietors of those establishments beforehand.
This policy does not change the status quo with regard to existing clubs and their events. While all clubs are encouraged to appropriately advertise their activities to the membership (and when appropriate, to the public), make their events accessible, and meet regularly, these higher expectations are for Boosted Clubs and Clubs seeking Boosted status.

Club Minutes may contain any number of names of people who attended, but to count toward the criteria set for Boosted Clubs, there must be at least three people in attendance, and if there are people who are not members in that group, at least one of the group must be a sponsor. In special circumstances when the Club Host is a PS:1 member, Club Oversight may waive the requirement that individual people in attendance be named in the minutes.
Minutes for a scheduled meeting or activity must be submitted to Club Oversight within 8 days from the date of the scheduled meeting or activity. Keeping minutes and submitting them to Club Oversight is important for existing Boosted Clubs, and Clubs seeking Boosted status, but is strictly optional for all other groups and activities. Clubs may also send photographs taken during events to assist the board in promoting the mission of Pumping Station: One.

A Boosted Club that fails to hold events that attract the minimum attendance, or fails to report events in an accurate and timely manner will jeopardize their boosted status. Its Club Host may no longer be eligible for waived membership for holding Club Events, and if the Club has reserved space, that space may become subject to either the Area Host's rules or the rules governing general areas. The Club Host may no longer be permitted to spend member funds earmarked for their Club's events.

Resources allocated to Boosted Clubs may also be increased or decreased by Club Oversight. Club Oversight should consider factors such as need for resources, the size of the Club, the frequency the Club meets, how much publicity the Club attracts, how well the Club is documented, how well the Club cleans up after events, how organized/clean/well-labelled their allocated space is, and finally the Club's history of regular attendance.

A Club that has lost its Boosted status can regain that status by following the steps expected of Clubs seeking Boosted status.

=== The following Clubs are Boosted by this vote ===

# '''Linux Meetup''' is granted boosted status with Rubin A. as the Club Host. Rubin A. is granted membership status at no cost for the duration of his service. Linux Meetup is granted a $450 slice of the recently allocated Club Oversight budget. This grant does not change the balance of unallocated member funds.
# '''Ceramics Office Hours''' is granted boosted status with Claudio V. as the Club Host. Claudio V. is granted membership status at no cost for the duration of his service. Ceramics Office Hours is granted storage in the Small Metals Area and a $500 slice of the recently allocated Club Oversight budget. This grant does not change the balance of unallocated member funds.
# '''Sewing Machine Maintenance''' is granted boosted status with Joe S. as the Club Host. Joe S. is granted membership status at no cost for the duration of his service.

This vote does not decrease the pool of member funds allocated for future member votes. It allocates money already established for the Club Committee ($4,000) in the recent Budget vote. After this vote passes, $2,050 will have been allocated from the Clubs Committee budget for clubs, and $1,950 will remain for distribution to clubs.

=== Updated Reporting Requirements ===
# '''TOOOL''' was granted boosted status under the previous vote, and has met all the reporting requirements for boosted status until very recently. TOOOL is now exempt from reporting individuals in attendance, and instead is expected to report approximate attendance numbers instead. Other clubs may request a similar change in reporting expectations to be granted by the determination of the Committee for Club Oversight.

=== Authoritative Document ===

Once this vote passes, it becomes the authoritative document on club policy, supplanting the original [[Club Vote]]. Other documents on the wiki that exist to communicate the policy defined by the vote will be updated to reflect the changes. The [[Club Vote]] page will be updated to indicate its deprecated status and a link will be added directing people to this page.

[[Category:2026 Votes]]
[[Category:Votes]]

User:Books/Club Vote 2026

2026-03-20T21:38:38Z

Books: /* Background */

== Sponsor ==
* [[User:Books|Books]]

== Co-Sponsors ==

== Vote Results ==
Quorum:[ ~75 ]

== Statement of Purpose ==

Amend the original club vote based on a year of club oversight experience and expedite boosted status for established clubs that are seeking further support.

== Schedule ==
==== Proposal Date ====
Date this proposal was posted to the membership and a request for a vote date was sent to the Board.

'''March 24 2026'''

==== Member Input ====
Does the Sponsor choose to open the language of the vote for changes due to member input? (optional and can be modified at any time)

'''YES'''

==== Vote Announcement and Beginning Date of the Discussion Period ====

'''March 24 2026'''

==== Language Lock Date and Start of Voting ====
Five days prior to the Day of the Vote, the vote language is locked, all edits are frozen, and the language of the vote is converted to a pdf file. Ballots that include the pdf are sent to the Membership, and electronic voting begins. '' Note that the minimum discussion period of seven days leaves only two days for changes before the lock takes place. ''

'''March 26 2026'''

==== Day of the Vote ====

Date the Board has assigned for the vote. The Day of the Vote is the day the vote closes.

'''March 31 2026'''

== Background ==

Clubs - member initiated activities and meetings which are often open to public participation, also known as [[:Category:Interest_Groups | Interest Groups]] arise from the [[Membership_agreement#Guests|Membership Agreement]] which specifically permits members to invite visitors to the space as long as they are supervised, and the foundational concept of [[Just_Fucking_Do_It|JFDI]]. The oldest documented continuing group activity that could be called a club was [https://pumpingstationone.org/about/| Power Wheels Racing Series in 2009], only a year after Pumping Station: One was officially founded, and is now known as [[Power Racing Team|Power Racing Series]]. It has since formed its own non-profit, but continues to use Pumping Station: One for storage and meetings. [[NERP|NERP or Not Exclusively Raspberry Pi]] also has a long history, hosted by Ed Bennet since 2012. Both of these groups have increased the profile of Pumping Station: One and been of great benefit to the membership.

[[James_Lamken_Campaign#Community_Engagement|James Lamken]] has identified the need to expand on the clubs and activities we have at PS1 in his campaign for President, as well as the importance of member involvement. At the time of this vote, we now own the PS:1 building and are making good progress towards paying off the loan. The loan payments are currently funded primarily by member dues. We've seen the membership continue to grow at a modest rate. Our support for clubs and activities that can be attended by prospective members and enhance the membership of current members are essential in continuing that trend.

I can attest to the effectiveness of clubs bringing in new members. When Shellie was Arts Area Host, she organized regular craft nights and put them on the calendar as open to the public. I had toured Pumping Station before, but regular interaction with members at crafts night was what lead me to eventually become a member myself. It should be noted that while many clubs are long-lived, some are ephemeral. There are no longer public craft nights in Arts, but several other great activities have sprung up to take its place.

Most clubs require only a room to meet, and are completely member organized without any input or direct supervision from the board. Electronic Music Mangling Group, Linux Club, and Python Office Hours are current examples of these kinds of groups. Other groups are organized or develop in coordination with Area Hosts, who give them funding and area space to grow. For example, Ceramics Office Hours operates with the support of the Small Metals Area Host, and shares the kilns for clay firing.

The Open Organisation Of Lockpickers (TOOOL) predates Pumping Station: One by several years, but had made it the center for its regular monthly meet-ups. [[TOOOL Chicago]] has been a great resource for PS:1 and organized several popular large events. Lyn Coel discovered TOOOL after becoming a PS:1 member in 2013, and went on to win the 1st place Chicago Locksport award in 2017. In addition to the volunteer positions she has held at the space, she became co-president of TOOOL in 2023. TOOOL meets the first Wednesday of every month in the lounge. Due to the stigma associated with developing a deep understanding of the design and vulnerabilities of locks (a stigma with which hackers are keenly familiar) reporting individuals who attend TOOOL meetings has become a barrier to its continued participation in the boosted club framework.

Linux Meetup has been meeting bi-weekly on Thursday at 7pm in electronics for several years, and has seen a significant increase in attendance and activity since it began being lead by Rubin A. Rubin has also been hosting Home Lab meetups on alternate Thursdays in the same place and time slot. He has recently combined the events, making this a well-attended weekly social highlight at Pumping Station: One.

Ceramics Office Hours has been meeting weekly from 6:30-9:30pm and often continuing until later. Meetings were listed on the public calendar starting in February, and have been running in an unofficial capacity on the Discord calendar since last year. Knute and Claudio have been hosting classes on clay throwing, glazing, and modeling. They've built a vibrant ceramics community at PS:1, and organized members to pool their funds to make group bulk purchases of clay and other supplies.

Sewing Machine Maintenance has been meeting monthly on the first Tuesday from 7pm-8pm. They began meeting in the Member lounge in February 2025 and have done an excellent job of advertising the event to the public. They fill the lounge monthly with people and sewing machines, and give free help and guidance to people seeking to keep their private sewing machines working and well maintained. This publicizes Pumping Station: One's existence more broadly and helps us fulfill our 501c3 responsibility to the community. Joe S., Henry, and Jorie have done a great job of creating a welcoming and safe space for people to come to support each other's independence.

These clubs are great examples of people being excellent to each other and building the Pumping Station: One community.

== Synopsis ==
The goal of this amendment is to:

# Advertise that organizing activities and hosting events is valued and can be subsidized by the Pumping Station: One membership, and that boosted club establishment and small resource requests can be handled by the committee without requiring hosts to write additional votes or increasing the risk of vote fatigue by the membership.
# Amend the policy to allow select clubs to report attendance numbers instead of naming specific individuals in their reports.
# Amend the policy to reflect realistic expectations of the committee when it comes to removing boosted status from clubs not meeting the club policy expectations.
# Amend the policy to explicitly allow hybrid virtual / in-person events.
# Amend the policy to make posting to the public calendar a more explicit requirement.
# Expedite some long-running clubs to the roster of clubs with boosted status, as well as give their volunteer Club Hosts free membership.

While the previous iteration of this document made it clear that boosted club events need to be posted publicly, I'd like to add further explanation for this policy since the requirement has been questioned. Pumping Station: One events that only require space do not need any amount of advertisement, and posting publicly or on the forum is only encouraged to increase participation and avoid conflicts with other events. Once an activity gets special resources and support from the membership, it also receives the special responsibility to give back to the membership. Not all members have access to the calendar on the forum. Posting directly on the website is a more reliable way of granting all members (whose funds and service allow the club to exist) equal access to boosted activities in the space. While not all boosted activities need to allow participation from non-members, sharing boosted activities publicly also creates a more accurate picture of how active the community at Pumping Station: One is to people considering joining the organization.

In addition to amending the policy and framework for boosted clubs, this vote will establish some existing activities as boosted clubs.

# Linux Meetup (Rubin A.)
# Ceramics Office Hours (Knute M & Claudio V.)
# Sewing Machine Maintenance (Joe S.)

This vote will grant Rubin, Claudio, and Joe free membership and volunteer status.

Giving the formalized status and support to these clubs comes with the responsibility to report minutes via email regularly to the Club Committee (clubs at ps1) on attendance and activity. Boosted clubs that consistently fail to fulfill this requirement may lose their boosted status.

Any group of members can start a club, schedule meetings, and report attendance and activity (minutes) via email to the board secretary. After 3 months of fulfilling these requirements, the club will become eligible for boosted club status and able to request privileges from the board without a member vote. Since the original Club Vote in 2024/2025, the CCO has granted Windy City Amateur Radio Society (WCARS) and Python Office Hours boosted status along with granting Garett M. and Carl K. WILD status. The CCO has also granted WCARS and Renegade Recycling catwalk storage, and Cycle Station: One a $1.1k budget.

Members who are interested in getting organizational support for social activity in the space are encouraged to contact a member of the Club Committee or a Club Host of an existing boosted club for help meeting the requirements of this policy.

== Language of the Vote ==

=== Terms for the Status Quo ===

This is language not intended to add new features to Club behavior, but to create useful terms to describe already existing activity.

A '''Sponsoring Member''' (referred to in brief as "Sponsor") is a Pumping Staton: One member in good standing who voluntarily and intentionally offers their personal assurance for a guest or guests to Pumping Station: One, and is responsible for their supervision. The expectation for guests are outlined in the [[Membership agreement | Membership Agreement]]. This vote does not change any aspect of that agreement. The Membership agreement is currently the primary document that governs guest behavior in the space.

A '''Club Host''' is the person designated to be responsible for the activities of the Club. The Club Host may be, but is NOT REQURIED to be a Pumping Station: One member. The only requirement for a Club Host is that they are not banned from the premises of Pumping Station: One. Club Hosts that are members in good standing also qualify as Sponsors for the Club and for Club Events. A Club Host may choose to pass responsibility for the Club to another person eligible to be a Club Host.

A '''Club Event''' is a group meeting or activity attended by members of the club and advertised beforehand to encourage general participation. Club Events are listed on the Pumping Station: One public calendar, as well as posted on the forum. The current public calendar is available [https://pumpingstationone.org/events on the website] operated via Google Calendar. The current forum is hosted by Discord. The hosting service for either of these may change without amending this policy.

'''Club Minutes''' (referred to in brief as "Minutes") are a report of a scheduled club activity or meeting. The essential components of that report are
# a list of the names of people in attendance (or attendance numbers alone in some circumstances.)
# a list of activities or topics of discussion, agreements, or arrangements that occurred during that specific activity or meeting.

An '''Area Club''' is a club that receives financial support and reserved space from an Area Host. Area Hosts are given significant autonomy in establishing the rules for their Area and how they spend their budget. Activities that need reserved space and are thematically aligned with the Area are often given exemption from normal Tidy Space rules when confined to space designated for that use by the Area Host.

=== Boosted Clubs ===

'''The Committee for Club Oversight''' (referred to in brief as "Club Oversight") is a committee formed by the Board to assist the Board Secretary in reviewing Club Minutes and making recommendations to the Board. Club Minutes, Boosted Club Host changes, and requests for funds, space, or membership, should be directed to Club Oversight. In the absence of a designated Committee, those items are instead sent directly to the Board Secretary. Decisions of the Committee should ideally be done by consensus, but in the case of an impasse, decisions can be made by vote. In the event of a tie vote of the committee, the President's vote is the tiebreaker. If the President is not part of the committee, the Vice President's vote becomes the tiebreaker. If neither of those offices are represented on the committee, the Secretary's vote is the tie breaker. If all board members on the committee are members at large, the side with the most members at large wins the tie.

'''Boosted Clubs''' are groups of people that meet the following criteria:
# Have a designated Club Host
# Include at least one sponsor, which may be the same person as the Club Host in the case that the Club Host is a member
# Are recognized by the board or by vote as a Boosted Club
Boosted Clubs are expected to
# Hold (at a minimum) one boost-qualifying Club Event every calendar month
# Report Minutes via email to the Pumping Station: One Committee for Club Oversight (CCO).
Boosted Clubs may correlate to not-for-profit entities distinct and independent from Pumping Station: One but that share space and resources. Those clubs may share the name of their not-for-profit organization, but the Boosted Club and the organization remain separate entities. For example, if the Boosted Club is loses its status by Board or Member vote, the organization would still exist. Likewise, if the organization loses its charter from the state, the Boosted Club may still continue to organize Events. It is suggested that the leader of the organization also serve as the Club Host, but as the organization is distinct from the Club, this is not required.

Club Hosts of Boosted clubs hold more responsibility. While Club Hosts are not required to schedule Club Events or send Minutes themselves, they are ultimately responsible if these essential tasks are not performed. Boosted Club Hosts can pass responsibility for their club to a new eligible person, but they must inform Club Oversight about the change.

For a Club Event To meet the qualifications for Boosted status, a Club Event must meet the following criteria:
# It must appear on Pumping Station: One's public calendar at least 72 hours before the event occurs, and the calendar post must accurately represent the event's actual place and time
# If all attendees are not members, must be attended by at least one Sponsor
# Must be open to attendance by any member of Pumping Station: One in good standing
The event can take many forms.
# It may be a meeting or activity where participants attend in person on the premises of Pumping Station: One
# It may be a virtual event or virtual / in-person hybrid event where club participants interact through teleconferencing technology
# It may be a meeting or activity that takes place in person at a location within 30 minutes of travel via public transportation from the premises of Pumping Station: One.
Qualifying club events will NOT restrict Pumping Station: One members from attending based on an entry fee or other material remuneration. A Club Event can be held in a commercial establishment like a restaurant or cafe, on the basis that all attendees are not expected to purchase service; it is advised that those organizing such events make arrangements with the proprietors of those establishments beforehand.
This policy does not change the status quo with regard to existing clubs and their events. While all clubs are encouraged to appropriately advertise their activities to the membership (and when appropriate, to the public), make their events accessible, and meet regularly, these higher expectations are for Boosted Clubs and Clubs seeking Boosted status.

Club Minutes may contain any number of names of people who attended, but to count toward the criteria set for Boosted Clubs, there must be at least three people in attendance, and if there are people who are not members in that group, at least one of the group must be a sponsor. In special circumstances when the Club Host is a PS:1 member, Club Oversight may waive the requirement that individual people in attendance be named in the minutes.
Minutes for a scheduled meeting or activity must be submitted to Club Oversight within 8 days from the date of the scheduled meeting or activity. Keeping minutes and submitting them to Club Oversight is important for existing Boosted Clubs, and Clubs seeking Boosted status, but is strictly optional for all other groups and activities. Clubs may also send photographs taken during events to assist the board in promoting the mission of Pumping Station: One.

A Boosted Club that fails to hold events that attract the minimum attendance, or fails to report events in an accurate and timely manner will jeopardize their boosted status. Its Club Host may no longer be eligible for waived membership for holding Club Events, and if the Club has reserved space, that space may become subject to either the Area Host's rules or the rules governing general areas. The Club Host may no longer be permitted to spend member funds earmarked for their Club's events.

Resources allocated to Boosted Clubs may also be increased or decreased by Club Oversight. Club Oversight should consider factors such as need for resources, the size of the Club, the frequency the Club meets, how much publicity the Club attracts, how well the Club is documented, how well the Club cleans up after events, how organized/clean/well-labelled their allocated space is, and finally the Club's history of regular attendance.

A Club that has lost its Boosted status can regain that status by following the steps expected of Clubs seeking Boosted status.

=== The following Clubs are Boosted by this vote ===

# '''Linux Meetup''' is granted boosted status with Rubin A. as the Club Host. Rubin A. is granted membership status at no cost for the duration of his service. Linux Meetup is granted a $450 slice of the recently allocated Club Oversight budget. This grant does not change the balance of unallocated member funds.
# '''Ceramics Office Hours''' is granted boosted status with Claudio V. as the Club Host. Claudio V. is granted membership status at no cost for the duration of his service. Ceramics Office Hours is granted storage in the Small Metals Area and a $500 slice of the recently allocated Club Oversight budget. This grant does not change the balance of unallocated member funds.
# '''Sewing Machine Maintenance''' is granted boosted status with Joe S. as the Club Host. Joe S. is granted membership status at no cost for the duration of his service.

This vote does not decrease the pool of member funds allocated for future member votes. It allocates money already established for the Club Committee ($4,000) in the recent Budget vote. After this vote passes, $2,050 will have been allocated from the Clubs Committee budget for clubs, and $1,950 will remain for distribution to clubs.

=== Updated Reporting Requirements ===
# '''TOOOL''' was granted boosted status under the previous vote, and has met all the reporting requirements for boosted status until very recently. TOOOL is now exempt from reporting individuals in attendance, and instead is expected to report approximate attendance numbers instead. Other clubs may request a similar change in reporting expectations to be granted by the determination of the Committee for Club Oversight.

=== Authoritative Document ===

Once this vote passes, it becomes the authoritative document on club policy, supplanting the original [[Club Vote]]. Other documents on the wiki that exist to communicate the policy defined by the vote will be updated to reflect the changes. The [[Club Vote]] page will be updated to indicate its deprecated status and a link will be added directing people to this page.

[[Category:2026 Votes]]
[[Category:Votes]]

User:Books/Club Vote 2026

2026-03-20T21:38:16Z

Books: /* Background */

== Sponsor ==
* [[User:Books|Books]]

== Co-Sponsors ==

== Vote Results ==
Quorum:[ ~75 ]

== Statement of Purpose ==

Amend the original club vote based on a year of club oversight experience and expedite boosted status for established clubs that are seeking further support.

== Schedule ==
==== Proposal Date ====
Date this proposal was posted to the membership and a request for a vote date was sent to the Board.

'''March 24 2026'''

==== Member Input ====
Does the Sponsor choose to open the language of the vote for changes due to member input? (optional and can be modified at any time)

'''YES'''

==== Vote Announcement and Beginning Date of the Discussion Period ====

'''March 24 2026'''

==== Language Lock Date and Start of Voting ====
Five days prior to the Day of the Vote, the vote language is locked, all edits are frozen, and the language of the vote is converted to a pdf file. Ballots that include the pdf are sent to the Membership, and electronic voting begins. '' Note that the minimum discussion period of seven days leaves only two days for changes before the lock takes place. ''

'''March 26 2026'''

==== Day of the Vote ====

Date the Board has assigned for the vote. The Day of the Vote is the day the vote closes.

'''March 31 2026'''

== Background ==

Clubs - member initiated activities and meetings which are often open to public participation, also known as [[:Category:Interest_Groups | Interest Groups]] arise from the [[Membership_agreement#Guests|Membership Agreement]] which specifically permits members to invite visitors to the space as long as they are supervised, and the foundational concept of [[Just_Fucking_Do_It|JFDI]]. The oldest documented continuing group activity that could be called a club was [https://pumpingstationone.org/about/| Power Wheels Racing Series in 2009], only a year after Pumping Station: One was officially founded, and is now known as [[Power Racing Team|Power Racing Series]]. It has since formed its own non-profit, but continues to use Pumping Station: One for storage and meetings. [[NERP|NERP or Not Exclusively Raspberry Pi]] also has a long history, hosted by Ed Bennet since 2012. Both of these groups have increased the profile of Pumping Station: One and been of great benefit to the membership.

[[James_Lamken_Campaign#Community_Engagement|James Lamken]] has identified the need to expand on the clubs and activities we have at PS1 in his campaign for President, as well as the importance of member involvement. At the time of this vote, we now own the PS:1 building and are making good progress towards paying off the loan. The loan payments are currently funded primarily by member dues. We've seen the membership continue to grow at a modest rate. Our support for clubs and activities that can be attended by prospective members and enhance the membership of current members are essential in continuing that trend.

I can attest to the effectiveness of clubs bringing in new members. When Shellie was Arts Area Host, she organized regular craft nights and put them on the calendar as open to the public. I had toured Pumping Station before, but regular interaction with members at crafts night was what lead me to eventually become a member myself. It should be noted that while many clubs are long-lived, some are ephemeral. There are no longer public craft nights in Arts, but several other great activities have sprung up to take its place.

Most clubs require only a room to meet, and are completely member organized without any input or direct supervision from the board. Electronic Music Mangling Group, Linux Club, and Python Office Hours are current examples of these kinds of groups. Other groups are organized or develop in coordination with Area Hosts, who give them funding and area space to grow. For example, Ceramics Office Hours operates with the support of the Small Metals Area Host, and shares the kilns for clay firing.

The Open Organisation Of Lockpickers (TOOOL) predates Pumping Station: One by several years, but had made it the center for its regular monthly meet-ups. [[TOOOL Chicago]] has been a great resource for PS:1 and organized several popular large events. Lyn Coel discovered TOOOL after becoming a PS:1 member in 2013, and went on to win the 1st place Chicago Locksport award in 2017. In addition to the volunteer positions she has held at the space, she became co-president of TOOOL in 2023. TOOOL meets the first Wednesday of every month in the lounge. Due to the stigma associated with developing a deep understanding of the design and vulnerabilities of locks (a stigma with which hackers are keenly familiar) reporting individuals who attend TOOOL meetings has become a barrier to its continued participation in the boosted club framework.

Linux Meetup has been meeting bi-weekly on Thursday at 7pm in electronics for several years, and has seen a significant increase in attendance and activity since it began being lead by Rubin A. Rubin has also been hosting Home Lab meetups on alternate Thursdays in the same place and time slot. He has recently combined the events, making this a well-attended weekly social highlight at Pumping Station: One.

Ceramics Office Hours has been meeting weekly from 6:30-9:30pm and often continuing until later. Meetings were listed on the public calendar starting in February, and have been running in an unofficial capacity on the Discord calendar since last year. Knute and Claudio have been hosting classes on clay throwing, glazing, and modeling. They've built a vibrant ceramics community at PS:1, and organized members to pool their funds to make group bulk purchases of clay and other supplies.

Sewing Machine Maintenance has been meeting monthly on the first Tuesday from 7pm-8pm. They began meeting in the Member lounge in February 2025 and have done an excellent job of advertising the event to the public. They fill the lounge monthly with people and sewing machines, and give free help and guidance to people seeking to keep their private sewing machines working and well maintained. This publicizes Pumping Station: One's existence more broadly and helps us fulfill our 501c3 responsibility to the community. Joe S., Henry and Jorie have done a great job of creating a welcoming and safe space for people to come to support each other's independence.

These clubs are great examples of people being excellent to each other and building the Pumping Station: One community.

== Synopsis ==
The goal of this amendment is to:

# Advertise that organizing activities and hosting events is valued and can be subsidized by the Pumping Station: One membership, and that boosted club establishment and small resource requests can be handled by the committee without requiring hosts to write additional votes or increasing the risk of vote fatigue by the membership.
# Amend the policy to allow select clubs to report attendance numbers instead of naming specific individuals in their reports.
# Amend the policy to reflect realistic expectations of the committee when it comes to removing boosted status from clubs not meeting the club policy expectations.
# Amend the policy to explicitly allow hybrid virtual / in-person events.
# Amend the policy to make posting to the public calendar a more explicit requirement.
# Expedite some long-running clubs to the roster of clubs with boosted status, as well as give their volunteer Club Hosts free membership.

While the previous iteration of this document made it clear that boosted club events need to be posted publicly, I'd like to add further explanation for this policy since the requirement has been questioned. Pumping Station: One events that only require space do not need any amount of advertisement, and posting publicly or on the forum is only encouraged to increase participation and avoid conflicts with other events. Once an activity gets special resources and support from the membership, it also receives the special responsibility to give back to the membership. Not all members have access to the calendar on the forum. Posting directly on the website is a more reliable way of granting all members (whose funds and service allow the club to exist) equal access to boosted activities in the space. While not all boosted activities need to allow participation from non-members, sharing boosted activities publicly also creates a more accurate picture of how active the community at Pumping Station: One is to people considering joining the organization.

In addition to amending the policy and framework for boosted clubs, this vote will establish some existing activities as boosted clubs.

# Linux Meetup (Rubin A.)
# Ceramics Office Hours (Knute M & Claudio V.)
# Sewing Machine Maintenance (Joe S.)

This vote will grant Rubin, Claudio, and Joe free membership and volunteer status.

Giving the formalized status and support to these clubs comes with the responsibility to report minutes via email regularly to the Club Committee (clubs at ps1) on attendance and activity. Boosted clubs that consistently fail to fulfill this requirement may lose their boosted status.

Any group of members can start a club, schedule meetings, and report attendance and activity (minutes) via email to the board secretary. After 3 months of fulfilling these requirements, the club will become eligible for boosted club status and able to request privileges from the board without a member vote. Since the original Club Vote in 2024/2025, the CCO has granted Windy City Amateur Radio Society (WCARS) and Python Office Hours boosted status along with granting Garett M. and Carl K. WILD status. The CCO has also granted WCARS and Renegade Recycling catwalk storage, and Cycle Station: One a $1.1k budget.

Members who are interested in getting organizational support for social activity in the space are encouraged to contact a member of the Club Committee or a Club Host of an existing boosted club for help meeting the requirements of this policy.

== Language of the Vote ==

=== Terms for the Status Quo ===

This is language not intended to add new features to Club behavior, but to create useful terms to describe already existing activity.

A '''Sponsoring Member''' (referred to in brief as "Sponsor") is a Pumping Staton: One member in good standing who voluntarily and intentionally offers their personal assurance for a guest or guests to Pumping Station: One, and is responsible for their supervision. The expectation for guests are outlined in the [[Membership agreement | Membership Agreement]]. This vote does not change any aspect of that agreement. The Membership agreement is currently the primary document that governs guest behavior in the space.

A '''Club Host''' is the person designated to be responsible for the activities of the Club. The Club Host may be, but is NOT REQURIED to be a Pumping Station: One member. The only requirement for a Club Host is that they are not banned from the premises of Pumping Station: One. Club Hosts that are members in good standing also qualify as Sponsors for the Club and for Club Events. A Club Host may choose to pass responsibility for the Club to another person eligible to be a Club Host.

A '''Club Event''' is a group meeting or activity attended by members of the club and advertised beforehand to encourage general participation. Club Events are listed on the Pumping Station: One public calendar, as well as posted on the forum. The current public calendar is available [https://pumpingstationone.org/events on the website] operated via Google Calendar. The current forum is hosted by Discord. The hosting service for either of these may change without amending this policy.

'''Club Minutes''' (referred to in brief as "Minutes") are a report of a scheduled club activity or meeting. The essential components of that report are
# a list of the names of people in attendance (or attendance numbers alone in some circumstances.)
# a list of activities or topics of discussion, agreements, or arrangements that occurred during that specific activity or meeting.

An '''Area Club''' is a club that receives financial support and reserved space from an Area Host. Area Hosts are given significant autonomy in establishing the rules for their Area and how they spend their budget. Activities that need reserved space and are thematically aligned with the Area are often given exemption from normal Tidy Space rules when confined to space designated for that use by the Area Host.

=== Boosted Clubs ===

'''The Committee for Club Oversight''' (referred to in brief as "Club Oversight") is a committee formed by the Board to assist the Board Secretary in reviewing Club Minutes and making recommendations to the Board. Club Minutes, Boosted Club Host changes, and requests for funds, space, or membership, should be directed to Club Oversight. In the absence of a designated Committee, those items are instead sent directly to the Board Secretary. Decisions of the Committee should ideally be done by consensus, but in the case of an impasse, decisions can be made by vote. In the event of a tie vote of the committee, the President's vote is the tiebreaker. If the President is not part of the committee, the Vice President's vote becomes the tiebreaker. If neither of those offices are represented on the committee, the Secretary's vote is the tie breaker. If all board members on the committee are members at large, the side with the most members at large wins the tie.

'''Boosted Clubs''' are groups of people that meet the following criteria:
# Have a designated Club Host
# Include at least one sponsor, which may be the same person as the Club Host in the case that the Club Host is a member
# Are recognized by the board or by vote as a Boosted Club
Boosted Clubs are expected to
# Hold (at a minimum) one boost-qualifying Club Event every calendar month
# Report Minutes via email to the Pumping Station: One Committee for Club Oversight (CCO).
Boosted Clubs may correlate to not-for-profit entities distinct and independent from Pumping Station: One but that share space and resources. Those clubs may share the name of their not-for-profit organization, but the Boosted Club and the organization remain separate entities. For example, if the Boosted Club is loses its status by Board or Member vote, the organization would still exist. Likewise, if the organization loses its charter from the state, the Boosted Club may still continue to organize Events. It is suggested that the leader of the organization also serve as the Club Host, but as the organization is distinct from the Club, this is not required.

Club Hosts of Boosted clubs hold more responsibility. While Club Hosts are not required to schedule Club Events or send Minutes themselves, they are ultimately responsible if these essential tasks are not performed. Boosted Club Hosts can pass responsibility for their club to a new eligible person, but they must inform Club Oversight about the change.

For a Club Event To meet the qualifications for Boosted status, a Club Event must meet the following criteria:
# It must appear on Pumping Station: One's public calendar at least 72 hours before the event occurs, and the calendar post must accurately represent the event's actual place and time
# If all attendees are not members, must be attended by at least one Sponsor
# Must be open to attendance by any member of Pumping Station: One in good standing
The event can take many forms.
# It may be a meeting or activity where participants attend in person on the premises of Pumping Station: One
# It may be a virtual event or virtual / in-person hybrid event where club participants interact through teleconferencing technology
# It may be a meeting or activity that takes place in person at a location within 30 minutes of travel via public transportation from the premises of Pumping Station: One.
Qualifying club events will NOT restrict Pumping Station: One members from attending based on an entry fee or other material remuneration. A Club Event can be held in a commercial establishment like a restaurant or cafe, on the basis that all attendees are not expected to purchase service; it is advised that those organizing such events make arrangements with the proprietors of those establishments beforehand.
This policy does not change the status quo with regard to existing clubs and their events. While all clubs are encouraged to appropriately advertise their activities to the membership (and when appropriate, to the public), make their events accessible, and meet regularly, these higher expectations are for Boosted Clubs and Clubs seeking Boosted status.

Club Minutes may contain any number of names of people who attended, but to count toward the criteria set for Boosted Clubs, there must be at least three people in attendance, and if there are people who are not members in that group, at least one of the group must be a sponsor. In special circumstances when the Club Host is a PS:1 member, Club Oversight may waive the requirement that individual people in attendance be named in the minutes.
Minutes for a scheduled meeting or activity must be submitted to Club Oversight within 8 days from the date of the scheduled meeting or activity. Keeping minutes and submitting them to Club Oversight is important for existing Boosted Clubs, and Clubs seeking Boosted status, but is strictly optional for all other groups and activities. Clubs may also send photographs taken during events to assist the board in promoting the mission of Pumping Station: One.

A Boosted Club that fails to hold events that attract the minimum attendance, or fails to report events in an accurate and timely manner will jeopardize their boosted status. Its Club Host may no longer be eligible for waived membership for holding Club Events, and if the Club has reserved space, that space may become subject to either the Area Host's rules or the rules governing general areas. The Club Host may no longer be permitted to spend member funds earmarked for their Club's events.

Resources allocated to Boosted Clubs may also be increased or decreased by Club Oversight. Club Oversight should consider factors such as need for resources, the size of the Club, the frequency the Club meets, how much publicity the Club attracts, how well the Club is documented, how well the Club cleans up after events, how organized/clean/well-labelled their allocated space is, and finally the Club's history of regular attendance.

A Club that has lost its Boosted status can regain that status by following the steps expected of Clubs seeking Boosted status.

=== The following Clubs are Boosted by this vote ===

# '''Linux Meetup''' is granted boosted status with Rubin A. as the Club Host. Rubin A. is granted membership status at no cost for the duration of his service. Linux Meetup is granted a $450 slice of the recently allocated Club Oversight budget. This grant does not change the balance of unallocated member funds.
# '''Ceramics Office Hours''' is granted boosted status with Claudio V. as the Club Host. Claudio V. is granted membership status at no cost for the duration of his service. Ceramics Office Hours is granted storage in the Small Metals Area and a $500 slice of the recently allocated Club Oversight budget. This grant does not change the balance of unallocated member funds.
# '''Sewing Machine Maintenance''' is granted boosted status with Joe S. as the Club Host. Joe S. is granted membership status at no cost for the duration of his service.

This vote does not decrease the pool of member funds allocated for future member votes. It allocates money already established for the Club Committee ($4,000) in the recent Budget vote. After this vote passes, $2,050 will have been allocated from the Clubs Committee budget for clubs, and $1,950 will remain for distribution to clubs.

=== Updated Reporting Requirements ===
# '''TOOOL''' was granted boosted status under the previous vote, and has met all the reporting requirements for boosted status until very recently. TOOOL is now exempt from reporting individuals in attendance, and instead is expected to report approximate attendance numbers instead. Other clubs may request a similar change in reporting expectations to be granted by the determination of the Committee for Club Oversight.

=== Authoritative Document ===

Once this vote passes, it becomes the authoritative document on club policy, supplanting the original [[Club Vote]]. Other documents on the wiki that exist to communicate the policy defined by the vote will be updated to reflect the changes. The [[Club Vote]] page will be updated to indicate its deprecated status and a link will be added directing people to this page.

[[Category:2026 Votes]]
[[Category:Votes]]

User:Books/Club Vote 2026

2026-03-20T21:28:54Z

Books: /* Boosted Clubs */

== Sponsor ==
* [[User:Books|Books]]

== Co-Sponsors ==

== Vote Results ==
Quorum:[ ~75 ]

== Statement of Purpose ==

Amend the original club vote based on a year of club oversight experience and expedite boosted status for established clubs that are seeking further support.

== Schedule ==
==== Proposal Date ====
Date this proposal was posted to the membership and a request for a vote date was sent to the Board.

'''March 24 2026'''

==== Member Input ====
Does the Sponsor choose to open the language of the vote for changes due to member input? (optional and can be modified at any time)

'''YES'''

==== Vote Announcement and Beginning Date of the Discussion Period ====

'''March 24 2026'''

==== Language Lock Date and Start of Voting ====
Five days prior to the Day of the Vote, the vote language is locked, all edits are frozen, and the language of the vote is converted to a pdf file. Ballots that include the pdf are sent to the Membership, and electronic voting begins. '' Note that the minimum discussion period of seven days leaves only two days for changes before the lock takes place. ''

'''March 26 2026'''

==== Day of the Vote ====

Date the Board has assigned for the vote. The Day of the Vote is the day the vote closes.

'''March 31 2026'''

== Background ==

Clubs - member initiated activities and meetings which are often open to public participation, also known as [[:Category:Interest_Groups | Interest Groups]] arise from the [[Membership_agreement#Guests|Membership Agreement]] which specifically permits members to invite visitors to the space as long as they are supervised, and the foundational concept of [[Just_Fucking_Do_It|JFDI]]. The oldest documented continuing group activity that could be called a club was [https://pumpingstationone.org/about/| Power Wheels Racing Series in 2009], only a year after Pumping Station: One was officially founded, and is now known as [[Power Racing Team|Power Racing Series]]. It has since formed its own non-profit, but continues to use Pumping Station: One for storage and meetings. [[NERP|NERP or Not Exclusively Raspberry Pi]] also has a long history, hosted by Ed Bennet since 2012. Both of these groups have increased the profile of Pumping Station: One and been of great benefit to the membership.

[[James_Lamken_Campaign#Community_Engagement|James Lamken]] has identified the need to expand on the clubs and activities we have at PS1 in his campaign for President, as well as the importance of member involvement. At the time of this vote, we now own the PS:1 building and are making good progress towards paying off the loan. The loan payments are currently funded primarily by member dues. We've seen the membership continue to grow at a modest rate. Our support for clubs and activities that can be attended by prospective members and enhance the membership of current members are essential in continuing that trend.

I can attest to the effectiveness of clubs bringing in new members. When Shellie was Arts Area Host, she organized regular craft nights and put them on the calendar as open to the public. I had toured Pumping Station before, but regular interaction with members at crafts night was what lead me to eventually become a member myself. It should be noted that while many clubs are long-lived, some are ephemeral. There are no longer public craft nights in Arts, but several other great activities have sprung up to take its place.

Most clubs require only a room to meet, and are completely member organized without any input or direct supervision from the board. Electronic Music Mangling Group, Linux Club, and Python Office Hours are current examples of these kinds of groups. Other groups are organized or develop in coordination with Area Hosts, who give them funding and area space to grow. For example, Ceramics Office Hours operates with the support of the Small Metals Area Host, and shares the kilns for clay firing.

The Open Organisation Of Lockpickers (TOOOL) predates Pumping Station: One by several years, but had made it the center for its regular monthly meet-ups. [[TOOOL Chicago]] has been a great resource for PS:1 and organized several popular large events. Lyn Coel discovered TOOOL after becoming a PS:1 member in 2013, and went on to win the 1st place Chicago Locksport award in 2017. In addition to the volunteer positions she has held at the space, she became co-president of TOOOL in 2023. TOOOL meets the first Wednesday of every month in the lounge. Due to the stigma associated with developing a deep understanding of the design and vulnerabilities of locks (a stigma with which hackers are keenly familiar) reporting individuals who attend TOOOL meetings has become a barrier to its continued participation in the boosted club framework.

Linux Meetup has been meeting bi-weekly on Thursday at 7pm in electronics for several years, and has seen a significant increase in attendance and activity since it began being lead by Rubin A. Rubin has also been hosting Home Lab meetups on alternate Thursdays in the same place and time slot. He has recently combined the events, making this a well-attended weekly social highlight at Pumping Station: One.

Ceramics Office Hours has been meeting weekly from 6:30-9:30pm and often continuing until later. Meetings were listed on the public calendar starting in February, and have been running in an unofficial capacity on the Discord calendar since last year. Knute and Claudio have been hosting classes on clay throwing, glazing, and modeling. They've built a vibrant ceramics community at PS:1, and organized members to pool their funds to make group bulk purchases of clay and other supplies.

Sewing Machine Maintenance has been meeting monthly on the first Tuesday from 7pm-8pm. They began meeting in the Member lounge in February 2025 and have done an excellent job of advertising the event to the public. They fill the lounge monthly with people and sewing machines, and give free help and guidance to people seeking to keep their private sewing machines working and well maintained. This publicizes Pumping Station: One's existence more broadly and helps us fulfill our 501c3 responsibility to the community. Joe S., Henry and ??? have done a great job of creating a welcoming and safe space for people to come to support each other's independence.

These clubs are great examples of people being excellent to each other and building the Pumping Station: One community.

== Synopsis ==
The goal of this amendment is to:

# Advertise that organizing activities and hosting events is valued and can be subsidized by the Pumping Station: One membership, and that boosted club establishment and small resource requests can be handled by the committee without requiring hosts to write additional votes or increasing the risk of vote fatigue by the membership.
# Amend the policy to allow select clubs to report attendance numbers instead of naming specific individuals in their reports.
# Amend the policy to reflect realistic expectations of the committee when it comes to removing boosted status from clubs not meeting the club policy expectations.
# Amend the policy to explicitly allow hybrid virtual / in-person events.
# Amend the policy to make posting to the public calendar a more explicit requirement.
# Expedite some long-running clubs to the roster of clubs with boosted status, as well as give their volunteer Club Hosts free membership.

While the previous iteration of this document made it clear that boosted club events need to be posted publicly, I'd like to add further explanation for this policy since the requirement has been questioned. Pumping Station: One events that only require space do not need any amount of advertisement, and posting publicly or on the forum is only encouraged to increase participation and avoid conflicts with other events. Once an activity gets special resources and support from the membership, it also receives the special responsibility to give back to the membership. Not all members have access to the calendar on the forum. Posting directly on the website is a more reliable way of granting all members (whose funds and service allow the club to exist) equal access to boosted activities in the space. While not all boosted activities need to allow participation from non-members, sharing boosted activities publicly also creates a more accurate picture of how active the community at Pumping Station: One is to people considering joining the organization.

In addition to amending the policy and framework for boosted clubs, this vote will establish some existing activities as boosted clubs.

# Linux Meetup (Rubin A.)
# Ceramics Office Hours (Knute M & Claudio V.)
# Sewing Machine Maintenance (Joe S.)

This vote will grant Rubin, Claudio, and Joe free membership and volunteer status.

Giving the formalized status and support to these clubs comes with the responsibility to report minutes via email regularly to the Club Committee (clubs at ps1) on attendance and activity. Boosted clubs that consistently fail to fulfill this requirement may lose their boosted status.

Any group of members can start a club, schedule meetings, and report attendance and activity (minutes) via email to the board secretary. After 3 months of fulfilling these requirements, the club will become eligible for boosted club status and able to request privileges from the board without a member vote. Since the original Club Vote in 2024/2025, the CCO has granted Windy City Amateur Radio Society (WCARS) and Python Office Hours boosted status along with granting Garett M. and Carl K. WILD status. The CCO has also granted WCARS and Renegade Recycling catwalk storage, and Cycle Station: One a $1.1k budget.

Members who are interested in getting organizational support for social activity in the space are encouraged to contact a member of the Club Committee or a Club Host of an existing boosted club for help meeting the requirements of this policy.

== Language of the Vote ==

=== Terms for the Status Quo ===

This is language not intended to add new features to Club behavior, but to create useful terms to describe already existing activity.

A '''Sponsoring Member''' (referred to in brief as "Sponsor") is a Pumping Staton: One member in good standing who voluntarily and intentionally offers their personal assurance for a guest or guests to Pumping Station: One, and is responsible for their supervision. The expectation for guests are outlined in the [[Membership agreement | Membership Agreement]]. This vote does not change any aspect of that agreement. The Membership agreement is currently the primary document that governs guest behavior in the space.

A '''Club Host''' is the person designated to be responsible for the activities of the Club. The Club Host may be, but is NOT REQURIED to be a Pumping Station: One member. The only requirement for a Club Host is that they are not banned from the premises of Pumping Station: One. Club Hosts that are members in good standing also qualify as Sponsors for the Club and for Club Events. A Club Host may choose to pass responsibility for the Club to another person eligible to be a Club Host.

A '''Club Event''' is a group meeting or activity attended by members of the club and advertised beforehand to encourage general participation. Club Events are listed on the Pumping Station: One public calendar, as well as posted on the forum. The current public calendar is available [https://pumpingstationone.org/events on the website] operated via Google Calendar. The current forum is hosted by Discord. The hosting service for either of these may change without amending this policy.

'''Club Minutes''' (referred to in brief as "Minutes") are a report of a scheduled club activity or meeting. The essential components of that report are
# a list of the names of people in attendance (or attendance numbers alone in some circumstances.)
# a list of activities or topics of discussion, agreements, or arrangements that occurred during that specific activity or meeting.

An '''Area Club''' is a club that receives financial support and reserved space from an Area Host. Area Hosts are given significant autonomy in establishing the rules for their Area and how they spend their budget. Activities that need reserved space and are thematically aligned with the Area are often given exemption from normal Tidy Space rules when confined to space designated for that use by the Area Host.

=== Boosted Clubs ===

'''The Committee for Club Oversight''' (referred to in brief as "Club Oversight") is a committee formed by the Board to assist the Board Secretary in reviewing Club Minutes and making recommendations to the Board. Club Minutes, Boosted Club Host changes, and requests for funds, space, or membership, should be directed to Club Oversight. In the absence of a designated Committee, those items are instead sent directly to the Board Secretary. Decisions of the Committee should ideally be done by consensus, but in the case of an impasse, decisions can be made by vote. In the event of a tie vote of the committee, the President's vote is the tiebreaker. If the President is not part of the committee, the Vice President's vote becomes the tiebreaker. If neither of those offices are represented on the committee, the Secretary's vote is the tie breaker. If all board members on the committee are members at large, the side with the most members at large wins the tie.

'''Boosted Clubs''' are groups of people that meet the following criteria:
# Have a designated Club Host
# Include at least one sponsor, which may be the same person as the Club Host in the case that the Club Host is a member
# Are recognized by the board or by vote as a Boosted Club
Boosted Clubs are expected to
# Hold (at a minimum) one boost-qualifying Club Event every calendar month
# Report Minutes via email to the Pumping Station: One Committee for Club Oversight (CCO).
Boosted Clubs may correlate to not-for-profit entities distinct and independent from Pumping Station: One but that share space and resources. Those clubs may share the name of their not-for-profit organization, but the Boosted Club and the organization remain separate entities. For example, if the Boosted Club is loses its status by Board or Member vote, the organization would still exist. Likewise, if the organization loses its charter from the state, the Boosted Club may still continue to organize Events. It is suggested that the leader of the organization also serve as the Club Host, but as the organization is distinct from the Club, this is not required.

Club Hosts of Boosted clubs hold more responsibility. While Club Hosts are not required to schedule Club Events or send Minutes themselves, they are ultimately responsible if these essential tasks are not performed. Boosted Club Hosts can pass responsibility for their club to a new eligible person, but they must inform Club Oversight about the change.

For a Club Event To meet the qualifications for Boosted status, a Club Event must meet the following criteria:
# It must appear on Pumping Station: One's public calendar at least 72 hours before the event occurs, and the calendar post must accurately represent the event's actual place and time
# If all attendees are not members, must be attended by at least one Sponsor
# Must be open to attendance by any member of Pumping Station: One in good standing
The event can take many forms.
# It may be a meeting or activity where participants attend in person on the premises of Pumping Station: One
# It may be a virtual event or virtual / in-person hybrid event where club participants interact through teleconferencing technology
# It may be a meeting or activity that takes place in person at a location within 30 minutes of travel via public transportation from the premises of Pumping Station: One.
Qualifying club events will NOT restrict Pumping Station: One members from attending based on an entry fee or other material remuneration. A Club Event can be held in a commercial establishment like a restaurant or cafe, on the basis that all attendees are not expected to purchase service; it is advised that those organizing such events make arrangements with the proprietors of those establishments beforehand.
This policy does not change the status quo with regard to existing clubs and their events. While all clubs are encouraged to appropriately advertise their activities to the membership (and when appropriate, to the public), make their events accessible, and meet regularly, these higher expectations are for Boosted Clubs and Clubs seeking Boosted status.

Club Minutes may contain any number of names of people who attended, but to count toward the criteria set for Boosted Clubs, there must be at least three people in attendance, and if there are people who are not members in that group, at least one of the group must be a sponsor. In special circumstances when the Club Host is a PS:1 member, Club Oversight may waive the requirement that individual people in attendance be named in the minutes.
Minutes for a scheduled meeting or activity must be submitted to Club Oversight within 8 days from the date of the scheduled meeting or activity. Keeping minutes and submitting them to Club Oversight is important for existing Boosted Clubs, and Clubs seeking Boosted status, but is strictly optional for all other groups and activities. Clubs may also send photographs taken during events to assist the board in promoting the mission of Pumping Station: One.

A Boosted Club that fails to hold events that attract the minimum attendance, or fails to report events in an accurate and timely manner will jeopardize their boosted status. Its Club Host may no longer be eligible for waived membership for holding Club Events, and if the Club has reserved space, that space may become subject to either the Area Host's rules or the rules governing general areas. The Club Host may no longer be permitted to spend member funds earmarked for their Club's events.

Resources allocated to Boosted Clubs may also be increased or decreased by Club Oversight. Club Oversight should consider factors such as need for resources, the size of the Club, the frequency the Club meets, how much publicity the Club attracts, how well the Club is documented, how well the Club cleans up after events, how organized/clean/well-labelled their allocated space is, and finally the Club's history of regular attendance.

A Club that has lost its Boosted status can regain that status by following the steps expected of Clubs seeking Boosted status.

=== The following Clubs are Boosted by this vote ===

# '''Linux Meetup''' is granted boosted status with Rubin A. as the Club Host. Rubin A. is granted membership status at no cost for the duration of his service. Linux Meetup is granted a $450 slice of the recently allocated Club Oversight budget. This grant does not change the balance of unallocated member funds.
# '''Ceramics Office Hours''' is granted boosted status with Claudio V. as the Club Host. Claudio V. is granted membership status at no cost for the duration of his service. Ceramics Office Hours is granted storage in the Small Metals Area and a $500 slice of the recently allocated Club Oversight budget. This grant does not change the balance of unallocated member funds.
# '''Sewing Machine Maintenance''' is granted boosted status with Joe S. as the Club Host. Joe S. is granted membership status at no cost for the duration of his service.

This vote does not decrease the pool of member funds allocated for future member votes. It allocates money already established for the Club Committee ($4,000) in the recent Budget vote. After this vote passes, $2,050 will have been allocated from the Clubs Committee budget for clubs, and $1,950 will remain for distribution to clubs.

=== Updated Reporting Requirements ===
# '''TOOOL''' was granted boosted status under the previous vote, and has met all the reporting requirements for boosted status until very recently. TOOOL is now exempt from reporting individuals in attendance, and instead is expected to report approximate attendance numbers instead. Other clubs may request a similar change in reporting expectations to be granted by the determination of the Committee for Club Oversight.

=== Authoritative Document ===

Once this vote passes, it becomes the authoritative document on club policy, supplanting the original [[Club Vote]]. Other documents on the wiki that exist to communicate the policy defined by the vote will be updated to reflect the changes. The [[Club Vote]] page will be updated to indicate its deprecated status and a link will be added directing people to this page.

[[Category:2026 Votes]]
[[Category:Votes]]

User:Books/Club Vote 2026

2026-03-20T21:14:24Z

Books: /* The following Clubs are Boosted by this vote */

== Sponsor ==
* [[User:Books|Books]]

== Co-Sponsors ==

== Vote Results ==
Quorum:[ ~75 ]

== Statement of Purpose ==

Amend the original club vote based on a year of club oversight experience and expedite boosted status for established clubs that are seeking further support.

== Schedule ==
==== Proposal Date ====
Date this proposal was posted to the membership and a request for a vote date was sent to the Board.

'''March 24 2026'''

==== Member Input ====
Does the Sponsor choose to open the language of the vote for changes due to member input? (optional and can be modified at any time)

'''YES'''

==== Vote Announcement and Beginning Date of the Discussion Period ====

'''March 24 2026'''

==== Language Lock Date and Start of Voting ====
Five days prior to the Day of the Vote, the vote language is locked, all edits are frozen, and the language of the vote is converted to a pdf file. Ballots that include the pdf are sent to the Membership, and electronic voting begins. '' Note that the minimum discussion period of seven days leaves only two days for changes before the lock takes place. ''

'''March 26 2026'''

==== Day of the Vote ====

Date the Board has assigned for the vote. The Day of the Vote is the day the vote closes.

'''March 31 2026'''

== Background ==

Clubs - member initiated activities and meetings which are often open to public participation, also known as [[:Category:Interest_Groups | Interest Groups]] arise from the [[Membership_agreement#Guests|Membership Agreement]] which specifically permits members to invite visitors to the space as long as they are supervised, and the foundational concept of [[Just_Fucking_Do_It|JFDI]]. The oldest documented continuing group activity that could be called a club was [https://pumpingstationone.org/about/| Power Wheels Racing Series in 2009], only a year after Pumping Station: One was officially founded, and is now known as [[Power Racing Team|Power Racing Series]]. It has since formed its own non-profit, but continues to use Pumping Station: One for storage and meetings. [[NERP|NERP or Not Exclusively Raspberry Pi]] also has a long history, hosted by Ed Bennet since 2012. Both of these groups have increased the profile of Pumping Station: One and been of great benefit to the membership.

[[James_Lamken_Campaign#Community_Engagement|James Lamken]] has identified the need to expand on the clubs and activities we have at PS1 in his campaign for President, as well as the importance of member involvement. At the time of this vote, we now own the PS:1 building and are making good progress towards paying off the loan. The loan payments are currently funded primarily by member dues. We've seen the membership continue to grow at a modest rate. Our support for clubs and activities that can be attended by prospective members and enhance the membership of current members are essential in continuing that trend.

I can attest to the effectiveness of clubs bringing in new members. When Shellie was Arts Area Host, she organized regular craft nights and put them on the calendar as open to the public. I had toured Pumping Station before, but regular interaction with members at crafts night was what lead me to eventually become a member myself. It should be noted that while many clubs are long-lived, some are ephemeral. There are no longer public craft nights in Arts, but several other great activities have sprung up to take its place.

Most clubs require only a room to meet, and are completely member organized without any input or direct supervision from the board. Electronic Music Mangling Group, Linux Club, and Python Office Hours are current examples of these kinds of groups. Other groups are organized or develop in coordination with Area Hosts, who give them funding and area space to grow. For example, Ceramics Office Hours operates with the support of the Small Metals Area Host, and shares the kilns for clay firing.

The Open Organisation Of Lockpickers (TOOOL) predates Pumping Station: One by several years, but had made it the center for its regular monthly meet-ups. [[TOOOL Chicago]] has been a great resource for PS:1 and organized several popular large events. Lyn Coel discovered TOOOL after becoming a PS:1 member in 2013, and went on to win the 1st place Chicago Locksport award in 2017. In addition to the volunteer positions she has held at the space, she became co-president of TOOOL in 2023. TOOOL meets the first Wednesday of every month in the lounge. Due to the stigma associated with developing a deep understanding of the design and vulnerabilities of locks (a stigma with which hackers are keenly familiar) reporting individuals who attend TOOOL meetings has become a barrier to its continued participation in the boosted club framework.

Linux Meetup has been meeting bi-weekly on Thursday at 7pm in electronics for several years, and has seen a significant increase in attendance and activity since it began being lead by Rubin A. Rubin has also been hosting Home Lab meetups on alternate Thursdays in the same place and time slot. He has recently combined the events, making this a well-attended weekly social highlight at Pumping Station: One.

Ceramics Office Hours has been meeting weekly from 6:30-9:30pm and often continuing until later. Meetings were listed on the public calendar starting in February, and have been running in an unofficial capacity on the Discord calendar since last year. Knute and Claudio have been hosting classes on clay throwing, glazing, and modeling. They've built a vibrant ceramics community at PS:1, and organized members to pool their funds to make group bulk purchases of clay and other supplies.

Sewing Machine Maintenance has been meeting monthly on the first Tuesday from 7pm-8pm. They began meeting in the Member lounge in February 2025 and have done an excellent job of advertising the event to the public. They fill the lounge monthly with people and sewing machines, and give free help and guidance to people seeking to keep their private sewing machines working and well maintained. This publicizes Pumping Station: One's existence more broadly and helps us fulfill our 501c3 responsibility to the community. Joe S., Henry and ??? have done a great job of creating a welcoming and safe space for people to come to support each other's independence.

These clubs are great examples of people being excellent to each other and building the Pumping Station: One community.

== Synopsis ==
The goal of this amendment is to:

# Advertise that organizing activities and hosting events is valued and can be subsidized by the Pumping Station: One membership, and that boosted club establishment and small resource requests can be handled by the committee without requiring hosts to write additional votes or increasing the risk of vote fatigue by the membership.
# Amend the policy to allow select clubs to report attendance numbers instead of naming specific individuals in their reports.
# Amend the policy to reflect realistic expectations of the committee when it comes to removing boosted status from clubs not meeting the club policy expectations.
# Amend the policy to explicitly allow hybrid virtual / in-person events.
# Amend the policy to make posting to the public calendar a more explicit requirement.
# Expedite some long-running clubs to the roster of clubs with boosted status, as well as give their volunteer Club Hosts free membership.

While the previous iteration of this document made it clear that boosted club events need to be posted publicly, I'd like to add further explanation for this policy since the requirement has been questioned. Pumping Station: One events that only require space do not need any amount of advertisement, and posting publicly or on the forum is only encouraged to increase participation and avoid conflicts with other events. Once an activity gets special resources and support from the membership, it also receives the special responsibility to give back to the membership. Not all members have access to the calendar on the forum. Posting directly on the website is a more reliable way of granting all members (whose funds and service allow the club to exist) equal access to boosted activities in the space. While not all boosted activities need to allow participation from non-members, sharing boosted activities publicly also creates a more accurate picture of how active the community at Pumping Station: One is to people considering joining the organization.

In addition to amending the policy and framework for boosted clubs, this vote will establish some existing activities as boosted clubs.

# Linux Meetup (Rubin A.)
# Ceramics Office Hours (Knute M & Claudio V.)
# Sewing Machine Maintenance (Joe S.)

This vote will grant Rubin, Claudio, and Joe free membership and volunteer status.

Giving the formalized status and support to these clubs comes with the responsibility to report minutes via email regularly to the Club Committee (clubs at ps1) on attendance and activity. Boosted clubs that consistently fail to fulfill this requirement may lose their boosted status.

Any group of members can start a club, schedule meetings, and report attendance and activity (minutes) via email to the board secretary. After 3 months of fulfilling these requirements, the club will become eligible for boosted club status and able to request privileges from the board without a member vote. Since the original Club Vote in 2024/2025, the CCO has granted Windy City Amateur Radio Society (WCARS) and Python Office Hours boosted status along with granting Garett M. and Carl K. WILD status. The CCO has also granted WCARS and Renegade Recycling catwalk storage, and Cycle Station: One a $1.1k budget.

Members who are interested in getting organizational support for social activity in the space are encouraged to contact a member of the Club Committee or a Club Host of an existing boosted club for help meeting the requirements of this policy.

== Language of the Vote ==

=== Terms for the Status Quo ===

This is language not intended to add new features to Club behavior, but to create useful terms to describe already existing activity.

A '''Sponsoring Member''' (referred to in brief as "Sponsor") is a Pumping Staton: One member in good standing who voluntarily and intentionally offers their personal assurance for a guest or guests to Pumping Station: One, and is responsible for their supervision. The expectation for guests are outlined in the [[Membership agreement | Membership Agreement]]. This vote does not change any aspect of that agreement. The Membership agreement is currently the primary document that governs guest behavior in the space.

A '''Club Host''' is the person designated to be responsible for the activities of the Club. The Club Host may be, but is NOT REQURIED to be a Pumping Station: One member. The only requirement for a Club Host is that they are not banned from the premises of Pumping Station: One. Club Hosts that are members in good standing also qualify as Sponsors for the Club and for Club Events. A Club Host may choose to pass responsibility for the Club to another person eligible to be a Club Host.

A '''Club Event''' is a group meeting or activity attended by members of the club and advertised beforehand to encourage general participation. Club Events are listed on the Pumping Station: One public calendar, as well as posted on the forum. The current public calendar is available [https://pumpingstationone.org/events on the website] operated via Google Calendar. The current forum is hosted by Discord. The hosting service for either of these may change without amending this policy.

'''Club Minutes''' (referred to in brief as "Minutes") are a report of a scheduled club activity or meeting. The essential components of that report are
# a list of the names of people in attendance (or attendance numbers alone in some circumstances.)
# a list of activities or topics of discussion, agreements, or arrangements that occurred during that specific activity or meeting.

An '''Area Club''' is a club that receives financial support and reserved space from an Area Host. Area Hosts are given significant autonomy in establishing the rules for their Area and how they spend their budget. Activities that need reserved space and are thematically aligned with the Area are often given exemption from normal Tidy Space rules when confined to space designated for that use by the Area Host.

=== Boosted Clubs ===

'''The Committee for Club Oversight''' (referred to in brief as "Club Oversight") is a committee formed by the Board to assist the Board Secretary in reviewing Club Minutes and making recommendations to the Board. Club Minutes, Boosted Club Host changes, and requests for funds, space, or membership, should be directed to Club Oversight. In the absence of a designated Committee, those items are instead sent directly to the Board Secretary. Decisions of the Committee should ideally be done by consensus, but in the case of an impasse, decisions can be made by vote. In the event of a tie vote of the committee, the President's vote is the tiebreaker. If the President is not part of the committee, the Vice President's vote becomes the tiebreaker. If neither of those offices are represented on the committee, the Secretary's vote is the tie breaker.

'''Boosted Clubs''' are groups of people that meet the following criteria:
# Have a designated Club Host
# Include at least one sponsor, which may be the same person as the Club Host in the case that the Club Host is a member
# Are recognized by the board or by vote as a Boosted Club
Boosted Clubs are expected to
# Hold (at a minimum) one boost-qualifying Club Event every calendar month
# Report Minutes via email to the Pumping Station: One Committee for Club Oversight (CCO).
Boosted Clubs may correlate to not-for-profit entities distinct and independent from Pumping Station: One but that share space and resources. Those clubs may share the name of their not-for-profit organization, but the Boosted Club and the organization remain separate entities. For example, if the Boosted Club is loses its status by Board or Member vote, the organization would still exist. Likewise, if the organization loses its charter from the state, the Boosted Club may still continue to organize Events. It is suggested that the leader of the organization also serve as the Club Host, but as the organization is distinct from the Club, this is not required.

Club Hosts of Boosted clubs hold more responsibility. While Club Hosts are not required to schedule Club Events or send Minutes themselves, they are ultimately responsible if these essential tasks are not performed. Boosted Club Hosts can pass responsibility for their club to a new eligible person, but they must inform Club Oversight about the change.

For a Club Event To meet the qualifications for Boosted status, a Club Event must meet the following criteria:
# It must appear on Pumping Station: One's public calendar at least 72 hours before the event occurs, and the calendar post must accurately represent the event's actual place and time
# If all attendees are not members, must be attended by at least one Sponsor
# Must be open to attendance by any member of Pumping Station: One in good standing
The event can take many forms.
# It may be a meeting or activity where participants attend in person on the premises of Pumping Station: One
# It may be a virtual event or virtual / in-person hybrid event where club participants interact through teleconferencing technology
# It may be a meeting or activity that takes place in person at a location within 30 minutes of travel via public transportation from the premises of Pumping Station: One.
Qualifying club events will NOT restrict Pumping Station: One members from attending based on an entry fee or other material remuneration. A Club Event can be held in a commercial establishment like a restaurant or cafe, on the basis that all attendees are not expected to purchase service; it is advised that those organizing such events make arrangements with the proprietors of those establishments beforehand.
This policy does not change the status quo with regard to existing clubs and their events. While all clubs are encouraged to appropriately advertise their activities to the membership (and when appropriate, to the public), make their events accessible, and meet regularly, these higher expectations are for Boosted Clubs and Clubs seeking Boosted status.

Club Minutes may contain any number of names of people who attended, but to count toward the criteria set for Boosted Clubs, there must be at least three people in attendance, and if there are people who are not members in that group, at least one of the group must be a sponsor. In special circumstances when the Club Host is a PS:1 member, Club Oversight may waive the requirement that individual people in attendance be named in the minutes.
Minutes for a scheduled meeting or activity must be submitted to Club Oversight within 8 days from the date of the scheduled meeting or activity. Keeping minutes and submitting them to Club Oversight is important for existing Boosted Clubs, and Clubs seeking Boosted status, but is strictly optional for all other groups and activities. Clubs may also send photographs taken during events to assist the board in promoting the mission of Pumping Station: One.

A Boosted Club that fails to hold events that attract the minimum attendance, or fails to report events in an accurate and timely manner will jeopardize their boosted status. Its Club Host may no longer be eligible for waived membership for holding Club Events, and if the Club has reserved space, that space may become subject to either the Area Host's rules or the rules governing general areas. The Club Host may no longer be permitted to spend member funds earmarked for their Club's events.

Resources allocated to Boosted Clubs may also be increased or decreased by Club Oversight. Club Oversight should consider factors such as need for resources, the size of the Club, the frequency the Club meets, how much publicity the Club attracts, how well the Club is documented, how well the Club cleans up after events, how organized/clean/well-labelled their allocated space is, and finally the Club's history of regular attendance.

A Club that has lost its Boosted status can regain that status by following the steps expected of Clubs seeking Boosted status.

=== The following Clubs are Boosted by this vote ===

# '''Linux Meetup''' is granted boosted status with Rubin A. as the Club Host. Rubin A. is granted membership status at no cost for the duration of his service. Linux Meetup is granted a $450 slice of the recently allocated Club Oversight budget. This grant does not change the balance of unallocated member funds.
# '''Ceramics Office Hours''' is granted boosted status with Claudio V. as the Club Host. Claudio V. is granted membership status at no cost for the duration of his service. Ceramics Office Hours is granted storage in the Small Metals Area and a $500 slice of the recently allocated Club Oversight budget. This grant does not change the balance of unallocated member funds.
# '''Sewing Machine Maintenance''' is granted boosted status with Joe S. as the Club Host. Joe S. is granted membership status at no cost for the duration of his service.

This vote does not decrease the pool of member funds allocated for future member votes. It allocates money already established for the Club Committee ($4,000) in the recent Budget vote. After this vote passes, $2,050 will have been allocated from the Clubs Committee budget for clubs, and $1,950 will remain for distribution to clubs.

=== Updated Reporting Requirements ===
# '''TOOOL''' was granted boosted status under the previous vote, and has met all the reporting requirements for boosted status until very recently. TOOOL is now exempt from reporting individuals in attendance, and instead is expected to report approximate attendance numbers instead. Other clubs may request a similar change in reporting expectations to be granted by the determination of the Committee for Club Oversight.

=== Authoritative Document ===

Once this vote passes, it becomes the authoritative document on club policy, supplanting the original [[Club Vote]]. Other documents on the wiki that exist to communicate the policy defined by the vote will be updated to reflect the changes. The [[Club Vote]] page will be updated to indicate its deprecated status and a link will be added directing people to this page.

[[Category:2026 Votes]]
[[Category:Votes]]

User:Books/Club Vote 2026

2026-03-19T15:02:14Z

Books: /* Schedule */

== Sponsor ==
* [[User:Books|Books]]

== Co-Sponsors ==

== Vote Results ==
Quorum:[ ~75 ]

== Statement of Purpose ==

Amend the original club vote based on a year of club oversight experience and expedite boosted status for established clubs that are seeking further support.

== Schedule ==
==== Proposal Date ====
Date this proposal was posted to the membership and a request for a vote date was sent to the Board.

'''March 24 2026'''

==== Member Input ====
Does the Sponsor choose to open the language of the vote for changes due to member input? (optional and can be modified at any time)

'''YES'''

==== Vote Announcement and Beginning Date of the Discussion Period ====

'''March 24 2026'''

==== Language Lock Date and Start of Voting ====
Five days prior to the Day of the Vote, the vote language is locked, all edits are frozen, and the language of the vote is converted to a pdf file. Ballots that include the pdf are sent to the Membership, and electronic voting begins. '' Note that the minimum discussion period of seven days leaves only two days for changes before the lock takes place. ''

'''March 26 2026'''

==== Day of the Vote ====

Date the Board has assigned for the vote. The Day of the Vote is the day the vote closes.

'''March 31 2026'''

== Background ==

Clubs - member initiated activities and meetings which are often open to public participation, also known as [[:Category:Interest_Groups | Interest Groups]] arise from the [[Membership_agreement#Guests|Membership Agreement]] which specifically permits members to invite visitors to the space as long as they are supervised, and the foundational concept of [[Just_Fucking_Do_It|JFDI]]. The oldest documented continuing group activity that could be called a club was [https://pumpingstationone.org/about/| Power Wheels Racing Series in 2009], only a year after Pumping Station: One was officially founded, and is now known as [[Power Racing Team|Power Racing Series]]. It has since formed its own non-profit, but continues to use Pumping Station: One for storage and meetings. [[NERP|NERP or Not Exclusively Raspberry Pi]] also has a long history, hosted by Ed Bennet since 2012. Both of these groups have increased the profile of Pumping Station: One and been of great benefit to the membership.

[[James_Lamken_Campaign#Community_Engagement|James Lamken]] has identified the need to expand on the clubs and activities we have at PS1 in his campaign for President, as well as the importance of member involvement. At the time of this vote, we now own the PS:1 building and are making good progress towards paying off the loan. The loan payments are currently funded primarily by member dues. We've seen the membership continue to grow at a modest rate. Our support for clubs and activities that can be attended by prospective members and enhance the membership of current members are essential in continuing that trend.

I can attest to the effectiveness of clubs bringing in new members. When Shellie was Arts Area Host, she organized regular craft nights and put them on the calendar as open to the public. I had toured Pumping Station before, but regular interaction with members at crafts night was what lead me to eventually become a member myself. It should be noted that while many clubs are long-lived, some are ephemeral. There are no longer public craft nights in Arts, but several other great activities have sprung up to take its place.

Most clubs require only a room to meet, and are completely member organized without any input or direct supervision from the board. Electronic Music Mangling Group, Linux Club, and Python Office Hours are current examples of these kinds of groups. Other groups are organized or develop in coordination with Area Hosts, who give them funding and area space to grow. For example, Ceramics Office Hours operates with the support of the Small Metals Area Host, and shares the kilns for clay firing.

The Open Organisation Of Lockpickers (TOOOL) predates Pumping Station: One by several years, but had made it the center for its regular monthly meet-ups. [[TOOOL Chicago]] has been a great resource for PS:1 and organized several popular large events. Lyn Coel discovered TOOOL after becoming a PS:1 member in 2013, and went on to win the 1st place Chicago Locksport award in 2017. In addition to the volunteer positions she has held at the space, she became co-president of TOOOL in 2023. TOOOL meets the first Wednesday of every month in the lounge. Due to the stigma associated with developing a deep understanding of the design and vulnerabilities of locks (a stigma with which hackers are keenly familiar) reporting individuals who attend TOOOL meetings has become a barrier to its continued participation in the boosted club framework.

Linux Meetup has been meeting bi-weekly on Thursday at 7pm in electronics for several years, and has seen a significant increase in attendance and activity since it began being lead by Rubin A. Rubin has also been hosting Home Lab meetups on alternate Thursdays in the same place and time slot. He has recently combined the events, making this a well-attended weekly social highlight at Pumping Station: One.

Ceramics Office Hours has been meeting weekly from 6:30-9:30pm and often continuing until later. Meetings were listed on the public calendar starting in February, and have been running in an unofficial capacity on the Discord calendar since last year. Knute and Claudio have been hosting classes on clay throwing, glazing, and modeling. They've built a vibrant ceramics community at PS:1, and organized members to pool their funds to make group bulk purchases of clay and other supplies.

Sewing Machine Maintenance has been meeting monthly on the first Tuesday from 7pm-8pm. They began meeting in the Member lounge in February 2025 and have done an excellent job of advertising the event to the public. They fill the lounge monthly with people and sewing machines, and give free help and guidance to people seeking to keep their private sewing machines working and well maintained. This publicizes Pumping Station: One's existence more broadly and helps us fulfill our 501c3 responsibility to the community. Joe S., Henry and ??? have done a great job of creating a welcoming and safe space for people to come to support each other's independence.

These clubs are great examples of people being excellent to each other and building the Pumping Station: One community.

== Synopsis ==
The goal of this amendment is to:

# Advertise that organizing activities and hosting events is valued and can be subsidized by the Pumping Station: One membership, and that boosted club establishment and small resource requests can be handled by the committee without requiring hosts to write additional votes or increasing the risk of vote fatigue by the membership.
# Amend the policy to allow select clubs to report attendance numbers instead of naming specific individuals in their reports.
# Amend the policy to reflect realistic expectations of the committee when it comes to removing boosted status from clubs not meeting the club policy expectations.
# Amend the policy to explicitly allow hybrid virtual / in-person events.
# Amend the policy to make posting to the public calendar a more explicit requirement.
# Expedite some long-running clubs to the roster of clubs with boosted status, as well as give their volunteer Club Hosts free membership.

While the previous iteration of this document made it clear that boosted club events need to be posted publicly, I'd like to add further explanation for this policy since the requirement has been questioned. Pumping Station: One events that only require space do not need any amount of advertisement, and posting publicly or on the forum is only encouraged to increase participation and avoid conflicts with other events. Once an activity gets special resources and support from the membership, it also receives the special responsibility to give back to the membership. Not all members have access to the calendar on the forum. Posting directly on the website is a more reliable way of granting all members (whose funds and service allow the club to exist) equal access to boosted activities in the space. While not all boosted activities need to allow participation from non-members, sharing boosted activities publicly also creates a more accurate picture of how active the community at Pumping Station: One is to people considering joining the organization.

In addition to amending the policy and framework for boosted clubs, this vote will establish some existing activities as boosted clubs.

# Linux Meetup (Rubin A.)
# Ceramics Office Hours (Claudio V.)
# Sewing Machine Maintenance (Joe S.)

This vote will grant Rubin, Claudio, and Joe free membership and volunteer status.

Giving the formalized status and support to these clubs comes with the responsibility to report minutes via email regularly to the Club Committee (clubs at ps1) on attendance and activity. Boosted clubs that consistently fail to fulfill this requirement may lose their boosted status.

Any group of members can start a club, schedule meetings, and report attendance and activity (minutes) via email to the board secretary. After 3 months of fulfilling these requirements, the club will become eligible for boosted club status and able to request privileges from the board without a member vote. Since the original Club Vote in 2024/2025, the CCO has granted Windy City Amateur Radio Society (WCARS) and Python Office Hours boosted status along with granting Garett M. and Carl K. WILD status. The CCO has also granted WCARS and Renegade Recycling catwalk storage, and Cycle Station: One a $1.1k budget.

Members who are interested in getting organizational support for social activity in the space are encouraged to contact a member of the Club Committee or a Club Host of an existing boosted club for help meeting the requirements of this policy.

== Language of the Vote ==

=== Terms for the Status Quo ===

This is language not intended to add new features to Club behavior, but to create useful terms to describe already existing activity.

A '''Sponsoring Member''' (referred to in brief as "Sponsor") is a Pumping Staton: One member in good standing who voluntarily and intentionally offers their personal assurance for a guest or guests to Pumping Station: One, and is responsible for their supervision. The expectation for guests are outlined in the [[Membership agreement | Membership Agreement]]. This vote does not change any aspect of that agreement. The Membership agreement is currently the primary document that governs guest behavior in the space.

A '''Club Host''' is the person designated to be responsible for the activities of the Club. The Club Host may be, but is NOT REQURIED to be a Pumping Station: One member. The only requirement for a Club Host is that they are not banned from the premises of Pumping Station: One. Club Hosts that are members in good standing also qualify as Sponsors for the Club and for Club Events. A Club Host may choose to pass responsibility for the Club to another person eligible to be a Club Host.

A '''Club Event''' is a group meeting or activity attended by members of the club and advertised beforehand to encourage general participation. Club Events are listed on the Pumping Station: One public calendar, as well as posted on the forum. The current public calendar is available [https://pumpingstationone.org/events on the website] operated via Google Calendar. The current forum is hosted by Discord. The hosting service for either of these may change without amending this policy.

'''Club Minutes''' (referred to in brief as "Minutes") are a report of a scheduled club activity or meeting. The essential components of that report are
# a list of the names of people in attendance (or attendance numbers alone in some circumstances.)
# a list of activities or topics of discussion, agreements, or arrangements that occurred during that specific activity or meeting.

An '''Area Club''' is a club that receives financial support and reserved space from an Area Host. Area Hosts are given significant autonomy in establishing the rules for their Area and how they spend their budget. Activities that need reserved space and are thematically aligned with the Area are often given exemption from normal Tidy Space rules when confined to space designated for that use by the Area Host.

=== Boosted Clubs ===

'''The Committee for Club Oversight''' (referred to in brief as "Club Oversight") is a committee formed by the Board to assist the Board Secretary in reviewing Club Minutes and making recommendations to the Board. Club Minutes, Boosted Club Host changes, and requests for funds, space, or membership, should be directed to Club Oversight. In the absence of a designated Committee, those items are instead sent directly to the Board Secretary. Decisions of the Committee should ideally be done by consensus, but in the case of an impasse, decisions can be made by vote. In the event of a tie vote of the committee, the President's vote is the tiebreaker. If the President is not part of the committee, the Vice President's vote becomes the tiebreaker. If neither of those offices are represented on the committee, the Secretary's vote is the tie breaker.

'''Boosted Clubs''' are groups of people that meet the following criteria:
# Have a designated Club Host
# Include at least one sponsor, which may be the same person as the Club Host in the case that the Club Host is a member
# Are recognized by the board or by vote as a Boosted Club
Boosted Clubs are expected to
# Hold (at a minimum) one boost-qualifying Club Event every calendar month
# Report Minutes via email to the Pumping Station: One Committee for Club Oversight (CCO).
Boosted Clubs may correlate to not-for-profit entities distinct and independent from Pumping Station: One but that share space and resources. Those clubs may share the name of their not-for-profit organization, but the Boosted Club and the organization remain separate entities. For example, if the Boosted Club is loses its status by Board or Member vote, the organization would still exist. Likewise, if the organization loses its charter from the state, the Boosted Club may still continue to organize Events. It is suggested that the leader of the organization also serve as the Club Host, but as the organization is distinct from the Club, this is not required.

Club Hosts of Boosted clubs hold more responsibility. While Club Hosts are not required to schedule Club Events or send Minutes themselves, they are ultimately responsible if these essential tasks are not performed. Boosted Club Hosts can pass responsibility for their club to a new eligible person, but they must inform Club Oversight about the change.

For a Club Event To meet the qualifications for Boosted status, a Club Event must meet the following criteria:
# It must appear on Pumping Station: One's public calendar at least 72 hours before the event occurs, and the calendar post must accurately represent the event's actual place and time
# If all attendees are not members, must be attended by at least one Sponsor
# Must be open to attendance by any member of Pumping Station: One in good standing
The event can take many forms.
# It may be a meeting or activity where participants attend in person on the premises of Pumping Station: One
# It may be a virtual event or virtual / in-person hybrid event where club participants interact through teleconferencing technology
# It may be a meeting or activity that takes place in person at a location within 30 minutes of travel via public transportation from the premises of Pumping Station: One.
Qualifying club events will NOT restrict Pumping Station: One members from attending based on an entry fee or other material remuneration. A Club Event can be held in a commercial establishment like a restaurant or cafe, on the basis that all attendees are not expected to purchase service; it is advised that those organizing such events make arrangements with the proprietors of those establishments beforehand.
This policy does not change the status quo with regard to existing clubs and their events. While all clubs are encouraged to appropriately advertise their activities to the membership (and when appropriate, to the public), make their events accessible, and meet regularly, these higher expectations are for Boosted Clubs and Clubs seeking Boosted status.

Club Minutes may contain any number of names of people who attended, but to count toward the criteria set for Boosted Clubs, there must be at least three people in attendance, and if there are people who are not members in that group, at least one of the group must be a sponsor. In special circumstances when the Club Host is a PS:1 member, Club Oversight may waive the requirement that individual people in attendance be named in the minutes.
Minutes for a scheduled meeting or activity must be submitted to Club Oversight within 8 days from the date of the scheduled meeting or activity. Keeping minutes and submitting them to Club Oversight is important for existing Boosted Clubs, and Clubs seeking Boosted status, but is strictly optional for all other groups and activities. Clubs may also send photographs taken during events to assist the board in promoting the mission of Pumping Station: One.

A Boosted Club that fails to hold events that attract the minimum attendance, or fails to report events in an accurate and timely manner will jeopardize their boosted status. Its Club Host may no longer be eligible for waived membership for holding Club Events, and if the Club has reserved space, that space may become subject to either the Area Host's rules or the rules governing general areas. The Club Host may no longer be permitted to spend member funds earmarked for their Club's events.

Resources allocated to Boosted Clubs may also be increased or decreased by Club Oversight. Club Oversight should consider factors such as need for resources, the size of the Club, the frequency the Club meets, how much publicity the Club attracts, how well the Club is documented, how well the Club cleans up after events, how organized/clean/well-labelled their allocated space is, and finally the Club's history of regular attendance.

A Club that has lost its Boosted status can regain that status by following the steps expected of Clubs seeking Boosted status.

=== The following Clubs are Boosted by this vote ===

# '''Linux Meetup''' is granted boosted status with Rubin A. as the Club Host. Rubin A. is granted membership status at no cost for the duration of his service.
# '''Ceramics Office Hours''' is granted boosted status with Claudio V. as the Club Host. Claudio V. is granted membership status at no cost for the duration of his service. Ceramics Office Hours is granted storage in the Small Metals Area and a $500 slice of the recently allocated Club Oversight budget. This grant does not change the balance of unallocated member funds.
# '''Sewing Machine Maintenance''' is granted boosted status with Joe S. as the Club Host. Joe S. is granted membership status at no cost for the duration of her service.

=== Updated Reporting Requirements ===
# '''TOOOL''' was granted boosted status under the previous vote, and has met all the reporting requirements for boosted status until very recently. TOOOL is now exempt from reporting individuals in attendance, and instead is expected to report approximate attendance numbers instead. Other clubs may request a similar change in reporting expectations to be granted by the determination of the Committee for Club Oversight.

=== Authoritative Document ===

Once this vote passes, it becomes the authoritative document on club policy, supplanting the original [[Club Vote]]. Other documents on the wiki that exist to communicate the policy defined by the vote will be updated to reflect the changes. The [[Club Vote]] page will be updated to indicate its deprecated status and a link will be added directing people to this page.

[[Category:2026 Votes]]
[[Category:Votes]]

User:Books/Club Vote 2026

2026-03-19T15:00:53Z

Books: Created page with "== Sponsor == * Books == Co-Sponsors == == Vote Results == Quorum:[ ~75 ] == Statement of Purpose == Amend the original club vote based on a year of club oversight experience and expedite boosted status for established clubs that are seeking further support. == Schedule == ==== Proposal Date ==== Date this proposal was posted to the membership and a request for a vote date was sent to the Board. '''December 31 2024''' ==== Member Input ==== Doe..."

== Sponsor ==
* [[User:Books|Books]]

== Co-Sponsors ==

== Vote Results ==
Quorum:[ ~75 ]

== Statement of Purpose ==

Amend the original club vote based on a year of club oversight experience and expedite boosted status for established clubs that are seeking further support.

== Schedule ==
==== Proposal Date ====
Date this proposal was posted to the membership and a request for a vote date was sent to the Board.

'''December 31 2024'''

==== Member Input ====
Does the Sponsor choose to open the language of the vote for changes due to member input? (optional and can be modified at any time)

'''YES'''

==== Vote Announcement and Beginning Date of the Discussion Period ====

'''December 31 2024'''

==== Language Lock Date and Start of Voting ====
Five days prior to the Day of the Vote, the vote language is locked, all edits are frozen, and the language of the vote is converted to a pdf file. Ballots that include the pdf are sent to the Membership, and electronic voting begins. '' Note that the minimum discussion period of seven days leaves only two days for changes before the lock takes place. ''

'''January 23 2025'''

==== Day of the Vote ====

Date the Board has assigned for the vote. The Day of the Vote is the day the vote closes.

'''January 28 2025'''

== Background ==

Clubs - member initiated activities and meetings which are often open to public participation, also known as [[:Category:Interest_Groups | Interest Groups]] arise from the [[Membership_agreement#Guests|Membership Agreement]] which specifically permits members to invite visitors to the space as long as they are supervised, and the foundational concept of [[Just_Fucking_Do_It|JFDI]]. The oldest documented continuing group activity that could be called a club was [https://pumpingstationone.org/about/| Power Wheels Racing Series in 2009], only a year after Pumping Station: One was officially founded, and is now known as [[Power Racing Team|Power Racing Series]]. It has since formed its own non-profit, but continues to use Pumping Station: One for storage and meetings. [[NERP|NERP or Not Exclusively Raspberry Pi]] also has a long history, hosted by Ed Bennet since 2012. Both of these groups have increased the profile of Pumping Station: One and been of great benefit to the membership.

[[James_Lamken_Campaign#Community_Engagement|James Lamken]] has identified the need to expand on the clubs and activities we have at PS1 in his campaign for President, as well as the importance of member involvement. At the time of this vote, we now own the PS:1 building and are making good progress towards paying off the loan. The loan payments are currently funded primarily by member dues. We've seen the membership continue to grow at a modest rate. Our support for clubs and activities that can be attended by prospective members and enhance the membership of current members are essential in continuing that trend.

I can attest to the effectiveness of clubs bringing in new members. When Shellie was Arts Area Host, she organized regular craft nights and put them on the calendar as open to the public. I had toured Pumping Station before, but regular interaction with members at crafts night was what lead me to eventually become a member myself. It should be noted that while many clubs are long-lived, some are ephemeral. There are no longer public craft nights in Arts, but several other great activities have sprung up to take its place.

Most clubs require only a room to meet, and are completely member organized without any input or direct supervision from the board. Electronic Music Mangling Group, Linux Club, and Python Office Hours are current examples of these kinds of groups. Other groups are organized or develop in coordination with Area Hosts, who give them funding and area space to grow. For example, Ceramics Office Hours operates with the support of the Small Metals Area Host, and shares the kilns for clay firing.

The Open Organisation Of Lockpickers (TOOOL) predates Pumping Station: One by several years, but had made it the center for its regular monthly meet-ups. [[TOOOL Chicago]] has been a great resource for PS:1 and organized several popular large events. Lyn Coel discovered TOOOL after becoming a PS:1 member in 2013, and went on to win the 1st place Chicago Locksport award in 2017. In addition to the volunteer positions she has held at the space, she became co-president of TOOOL in 2023. TOOOL meets the first Wednesday of every month in the lounge. Due to the stigma associated with developing a deep understanding of the design and vulnerabilities of locks (a stigma with which hackers are keenly familiar) reporting individuals who attend TOOOL meetings has become a barrier to its continued participation in the boosted club framework.

Linux Meetup has been meeting bi-weekly on Thursday at 7pm in electronics for several years, and has seen a significant increase in attendance and activity since it began being lead by Rubin A. Rubin has also been hosting Home Lab meetups on alternate Thursdays in the same place and time slot. He has recently combined the events, making this a well-attended weekly social highlight at Pumping Station: One.

Ceramics Office Hours has been meeting weekly from 6:30-9:30pm and often continuing until later. Meetings were listed on the public calendar starting in February, and have been running in an unofficial capacity on the Discord calendar since last year. Knute and Claudio have been hosting classes on clay throwing, glazing, and modeling. They've built a vibrant ceramics community at PS:1, and organized members to pool their funds to make group bulk purchases of clay and other supplies.

Sewing Machine Maintenance has been meeting monthly on the first Tuesday from 7pm-8pm. They began meeting in the Member lounge in February 2025 and have done an excellent job of advertising the event to the public. They fill the lounge monthly with people and sewing machines, and give free help and guidance to people seeking to keep their private sewing machines working and well maintained. This publicizes Pumping Station: One's existence more broadly and helps us fulfill our 501c3 responsibility to the community. Joe S., Henry and ??? have done a great job of creating a welcoming and safe space for people to come to support each other's independence.

These clubs are great examples of people being excellent to each other and building the Pumping Station: One community.

== Synopsis ==
The goal of this amendment is to:

# Advertise that organizing activities and hosting events is valued and can be subsidized by the Pumping Station: One membership, and that boosted club establishment and small resource requests can be handled by the committee without requiring hosts to write additional votes or increasing the risk of vote fatigue by the membership.
# Amend the policy to allow select clubs to report attendance numbers instead of naming specific individuals in their reports.
# Amend the policy to reflect realistic expectations of the committee when it comes to removing boosted status from clubs not meeting the club policy expectations.
# Amend the policy to explicitly allow hybrid virtual / in-person events.
# Amend the policy to make posting to the public calendar a more explicit requirement.
# Expedite some long-running clubs to the roster of clubs with boosted status, as well as give their volunteer Club Hosts free membership.

While the previous iteration of this document made it clear that boosted club events need to be posted publicly, I'd like to add further explanation for this policy since the requirement has been questioned. Pumping Station: One events that only require space do not need any amount of advertisement, and posting publicly or on the forum is only encouraged to increase participation and avoid conflicts with other events. Once an activity gets special resources and support from the membership, it also receives the special responsibility to give back to the membership. Not all members have access to the calendar on the forum. Posting directly on the website is a more reliable way of granting all members (whose funds and service allow the club to exist) equal access to boosted activities in the space. While not all boosted activities need to allow participation from non-members, sharing boosted activities publicly also creates a more accurate picture of how active the community at Pumping Station: One is to people considering joining the organization.

In addition to amending the policy and framework for boosted clubs, this vote will establish some existing activities as boosted clubs.

# Linux Meetup (Rubin A.)
# Ceramics Office Hours (Claudio V.)
# Sewing Machine Maintenance (Joe S.)

This vote will grant Rubin, Claudio, and Joe free membership and volunteer status.

Giving the formalized status and support to these clubs comes with the responsibility to report minutes via email regularly to the Club Committee (clubs at ps1) on attendance and activity. Boosted clubs that consistently fail to fulfill this requirement may lose their boosted status.

Any group of members can start a club, schedule meetings, and report attendance and activity (minutes) via email to the board secretary. After 3 months of fulfilling these requirements, the club will become eligible for boosted club status and able to request privileges from the board without a member vote. Since the original Club Vote in 2024/2025, the CCO has granted Windy City Amateur Radio Society (WCARS) and Python Office Hours boosted status along with granting Garett M. and Carl K. WILD status. The CCO has also granted WCARS and Renegade Recycling catwalk storage, and Cycle Station: One a $1.1k budget.

Members who are interested in getting organizational support for social activity in the space are encouraged to contact a member of the Club Committee or a Club Host of an existing boosted club for help meeting the requirements of this policy.

== Language of the Vote ==

=== Terms for the Status Quo ===

This is language not intended to add new features to Club behavior, but to create useful terms to describe already existing activity.

A '''Sponsoring Member''' (referred to in brief as "Sponsor") is a Pumping Staton: One member in good standing who voluntarily and intentionally offers their personal assurance for a guest or guests to Pumping Station: One, and is responsible for their supervision. The expectation for guests are outlined in the [[Membership agreement | Membership Agreement]]. This vote does not change any aspect of that agreement. The Membership agreement is currently the primary document that governs guest behavior in the space.

A '''Club Host''' is the person designated to be responsible for the activities of the Club. The Club Host may be, but is NOT REQURIED to be a Pumping Station: One member. The only requirement for a Club Host is that they are not banned from the premises of Pumping Station: One. Club Hosts that are members in good standing also qualify as Sponsors for the Club and for Club Events. A Club Host may choose to pass responsibility for the Club to another person eligible to be a Club Host.

A '''Club Event''' is a group meeting or activity attended by members of the club and advertised beforehand to encourage general participation. Club Events are listed on the Pumping Station: One public calendar, as well as posted on the forum. The current public calendar is available [https://pumpingstationone.org/events on the website] operated via Google Calendar. The current forum is hosted by Discord. The hosting service for either of these may change without amending this policy.

'''Club Minutes''' (referred to in brief as "Minutes") are a report of a scheduled club activity or meeting. The essential components of that report are
# a list of the names of people in attendance (or attendance numbers alone in some circumstances.)
# a list of activities or topics of discussion, agreements, or arrangements that occurred during that specific activity or meeting.

An '''Area Club''' is a club that receives financial support and reserved space from an Area Host. Area Hosts are given significant autonomy in establishing the rules for their Area and how they spend their budget. Activities that need reserved space and are thematically aligned with the Area are often given exemption from normal Tidy Space rules when confined to space designated for that use by the Area Host.

=== Boosted Clubs ===

'''The Committee for Club Oversight''' (referred to in brief as "Club Oversight") is a committee formed by the Board to assist the Board Secretary in reviewing Club Minutes and making recommendations to the Board. Club Minutes, Boosted Club Host changes, and requests for funds, space, or membership, should be directed to Club Oversight. In the absence of a designated Committee, those items are instead sent directly to the Board Secretary. Decisions of the Committee should ideally be done by consensus, but in the case of an impasse, decisions can be made by vote. In the event of a tie vote of the committee, the President's vote is the tiebreaker. If the President is not part of the committee, the Vice President's vote becomes the tiebreaker. If neither of those offices are represented on the committee, the Secretary's vote is the tie breaker.

'''Boosted Clubs''' are groups of people that meet the following criteria:
# Have a designated Club Host
# Include at least one sponsor, which may be the same person as the Club Host in the case that the Club Host is a member
# Are recognized by the board or by vote as a Boosted Club
Boosted Clubs are expected to
# Hold (at a minimum) one boost-qualifying Club Event every calendar month
# Report Minutes via email to the Pumping Station: One Committee for Club Oversight (CCO).
Boosted Clubs may correlate to not-for-profit entities distinct and independent from Pumping Station: One but that share space and resources. Those clubs may share the name of their not-for-profit organization, but the Boosted Club and the organization remain separate entities. For example, if the Boosted Club is loses its status by Board or Member vote, the organization would still exist. Likewise, if the organization loses its charter from the state, the Boosted Club may still continue to organize Events. It is suggested that the leader of the organization also serve as the Club Host, but as the organization is distinct from the Club, this is not required.

Club Hosts of Boosted clubs hold more responsibility. While Club Hosts are not required to schedule Club Events or send Minutes themselves, they are ultimately responsible if these essential tasks are not performed. Boosted Club Hosts can pass responsibility for their club to a new eligible person, but they must inform Club Oversight about the change.

For a Club Event To meet the qualifications for Boosted status, a Club Event must meet the following criteria:
# It must appear on Pumping Station: One's public calendar at least 72 hours before the event occurs, and the calendar post must accurately represent the event's actual place and time
# If all attendees are not members, must be attended by at least one Sponsor
# Must be open to attendance by any member of Pumping Station: One in good standing
The event can take many forms.
# It may be a meeting or activity where participants attend in person on the premises of Pumping Station: One
# It may be a virtual event or virtual / in-person hybrid event where club participants interact through teleconferencing technology
# It may be a meeting or activity that takes place in person at a location within 30 minutes of travel via public transportation from the premises of Pumping Station: One.
Qualifying club events will NOT restrict Pumping Station: One members from attending based on an entry fee or other material remuneration. A Club Event can be held in a commercial establishment like a restaurant or cafe, on the basis that all attendees are not expected to purchase service; it is advised that those organizing such events make arrangements with the proprietors of those establishments beforehand.
This policy does not change the status quo with regard to existing clubs and their events. While all clubs are encouraged to appropriately advertise their activities to the membership (and when appropriate, to the public), make their events accessible, and meet regularly, these higher expectations are for Boosted Clubs and Clubs seeking Boosted status.

Club Minutes may contain any number of names of people who attended, but to count toward the criteria set for Boosted Clubs, there must be at least three people in attendance, and if there are people who are not members in that group, at least one of the group must be a sponsor. In special circumstances when the Club Host is a PS:1 member, Club Oversight may waive the requirement that individual people in attendance be named in the minutes.
Minutes for a scheduled meeting or activity must be submitted to Club Oversight within 8 days from the date of the scheduled meeting or activity. Keeping minutes and submitting them to Club Oversight is important for existing Boosted Clubs, and Clubs seeking Boosted status, but is strictly optional for all other groups and activities. Clubs may also send photographs taken during events to assist the board in promoting the mission of Pumping Station: One.

A Boosted Club that fails to hold events that attract the minimum attendance, or fails to report events in an accurate and timely manner will jeopardize their boosted status. Its Club Host may no longer be eligible for waived membership for holding Club Events, and if the Club has reserved space, that space may become subject to either the Area Host's rules or the rules governing general areas. The Club Host may no longer be permitted to spend member funds earmarked for their Club's events.

Resources allocated to Boosted Clubs may also be increased or decreased by Club Oversight. Club Oversight should consider factors such as need for resources, the size of the Club, the frequency the Club meets, how much publicity the Club attracts, how well the Club is documented, how well the Club cleans up after events, how organized/clean/well-labelled their allocated space is, and finally the Club's history of regular attendance.

A Club that has lost its Boosted status can regain that status by following the steps expected of Clubs seeking Boosted status.

=== The following Clubs are Boosted by this vote ===

# '''Linux Meetup''' is granted boosted status with Rubin A. as the Club Host. Rubin A. is granted membership status at no cost for the duration of his service.
# '''Ceramics Office Hours''' is granted boosted status with Claudio V. as the Club Host. Claudio V. is granted membership status at no cost for the duration of his service. Ceramics Office Hours is granted storage in the Small Metals Area and a $500 slice of the recently allocated Club Oversight budget. This grant does not change the balance of unallocated member funds.
# '''Sewing Machine Maintenance''' is granted boosted status with Joe S. as the Club Host. Joe S. is granted membership status at no cost for the duration of her service.

=== Updated Reporting Requirements ===
# '''TOOOL''' was granted boosted status under the previous vote, and has met all the reporting requirements for boosted status until very recently. TOOOL is now exempt from reporting individuals in attendance, and instead is expected to report approximate attendance numbers instead. Other clubs may request a similar change in reporting expectations to be granted by the determination of the Committee for Club Oversight.

=== Authoritative Document ===

Once this vote passes, it becomes the authoritative document on club policy, supplanting the original [[Club Vote]]. Other documents on the wiki that exist to communicate the policy defined by the vote will be updated to reflect the changes. The [[Club Vote]] page will be updated to indicate its deprecated status and a link will be added directing people to this page.

[[Category:2026 Votes]]
[[Category:Votes]]

User:Books/Votes

2026-03-19T11:05:38Z

Books: /* Club Vote 2025 */

== Club Vote 2025 ==

* [[Club Vote 2026]] / [[User:Books/Club Vote 2026|Club Vote 2026 (User Page)]]

== Bicycle Repair Supplies Vote ==

* [[Bicycle Repair Supplies Vote]] / [[User:Books/Bicycle Repair Supplies Vote|Bicycle Repair Supplies Vote (User Page)]]

== Grant Writing Group Vote ==

* [[Grant Writing Group Vote]] / [[User:Books/Grant Writing Group Vote|Grant Writing Group Vote (User Page)]]

== Donation Vote ==

* [[Donations Vote]] / [[User:Books/Donations_Vote|Donations Vote (User Page)]]

== Club Policy / Club Vote ==

* [[Club Vote]] / [[User:Books/Club Vote|Club Vote (User Page)]]

* [[Club Policy|Club Policy]] / [[User:Books/Club Policy|Club Policy (User Page)]]

== Reference ==

* [[Bylaws]]
* [[Bylaws as amended]]
* [[Membership agreement]]
* [[Vote Proposal Template]]

===Categories===
* [[:Category:Votes]]
* [[:Category:2015 Votes]]
* [[:Category:2017 Votes]]
* [[:Category:2021 Votes]]
* [[:Category:2022 Votes]]

===Votes===
* [[AreaManagerVote]]
* [[Vote to Authorize Area Hosts to Check IDs]]
* [[Vote for funds to compelete sprawl]]
* [[CNC Mill Vote 2017]]
* [[Vote to Fund Space Expansion Buildout]]
* [[Authorization Policy Vote]]
* [[2014 Budget Vote]]
* [[2015 Budget Vote]]
* [[2015 Budget PLAN C Vote]]
* [[2016 Budget Vote]]
* [[Vote to Update Tidy Space Policy (2019)]]
* [[2022 COVID-19 Vaccine Requirement Policy Vote]]
* [[2022 COVID-19 Vaccine Requirement Policy Amendment]]
* [[2022 Tormach Vise Vote]]
* [[CNC Plasma Cutter Vote 2022]]
* [[Vote to buy a new welder (2024 edition)]]

=== Policy ===

* [[:Category:Policy]]
* [[Tidy Space Policy]]
* [[Asset Removal Policy]]
* [[Conflict of interest policy]]
* [[Board Policy on Events]]
* [[Authorization Policy]]
* [[Tidy Space Deputies]]

=== Google Groups ===

* [https://groups.google.com/g/pumping-station-one/c/0t4osJ-I_h8?pli=1#d5719b3bfa3e29ba Area Manager Discussion]

User:Books/Votes

2026-03-19T11:05:05Z

Books: /* Club Vote 2025 */

== Club Vote 2025 ==

* [[Club Vote 2026]] / [[User:Books/Club Vote 2026]]

== Bicycle Repair Supplies Vote ==

* [[Bicycle Repair Supplies Vote]] / [[User:Books/Bicycle Repair Supplies Vote|Bicycle Repair Supplies Vote (User Page)]]

== Grant Writing Group Vote ==

* [[Grant Writing Group Vote]] / [[User:Books/Grant Writing Group Vote|Grant Writing Group Vote (User Page)]]

== Donation Vote ==

* [[Donations Vote]] / [[User:Books/Donations_Vote|Donations Vote (User Page)]]

== Club Policy / Club Vote ==

* [[Club Vote]] / [[User:Books/Club Vote|Club Vote (User Page)]]

* [[Club Policy|Club Policy]] / [[User:Books/Club Policy|Club Policy (User Page)]]

== Reference ==

* [[Bylaws]]
* [[Bylaws as amended]]
* [[Membership agreement]]
* [[Vote Proposal Template]]

===Categories===
* [[:Category:Votes]]
* [[:Category:2015 Votes]]
* [[:Category:2017 Votes]]
* [[:Category:2021 Votes]]
* [[:Category:2022 Votes]]

===Votes===
* [[AreaManagerVote]]
* [[Vote to Authorize Area Hosts to Check IDs]]
* [[Vote for funds to compelete sprawl]]
* [[CNC Mill Vote 2017]]
* [[Vote to Fund Space Expansion Buildout]]
* [[Authorization Policy Vote]]
* [[2014 Budget Vote]]
* [[2015 Budget Vote]]
* [[2015 Budget PLAN C Vote]]
* [[2016 Budget Vote]]
* [[Vote to Update Tidy Space Policy (2019)]]
* [[2022 COVID-19 Vaccine Requirement Policy Vote]]
* [[2022 COVID-19 Vaccine Requirement Policy Amendment]]
* [[2022 Tormach Vise Vote]]
* [[CNC Plasma Cutter Vote 2022]]
* [[Vote to buy a new welder (2024 edition)]]

=== Policy ===

* [[:Category:Policy]]
* [[Tidy Space Policy]]
* [[Asset Removal Policy]]
* [[Conflict of interest policy]]
* [[Board Policy on Events]]
* [[Authorization Policy]]
* [[Tidy Space Deputies]]

=== Google Groups ===

* [https://groups.google.com/g/pumping-station-one/c/0t4osJ-I_h8?pli=1#d5719b3bfa3e29ba Area Manager Discussion]

User:Books/Votes

2026-03-19T10:58:15Z

Books:

== Club Vote 2025 ==

* [[Club Vote 2025]] / [[User:Books/Club Vote 2025]]

== Bicycle Repair Supplies Vote ==

* [[Bicycle Repair Supplies Vote]] / [[User:Books/Bicycle Repair Supplies Vote|Bicycle Repair Supplies Vote (User Page)]]

== Grant Writing Group Vote ==

* [[Grant Writing Group Vote]] / [[User:Books/Grant Writing Group Vote|Grant Writing Group Vote (User Page)]]

== Donation Vote ==

* [[Donations Vote]] / [[User:Books/Donations_Vote|Donations Vote (User Page)]]

== Club Policy / Club Vote ==

* [[Club Vote]] / [[User:Books/Club Vote|Club Vote (User Page)]]

* [[Club Policy|Club Policy]] / [[User:Books/Club Policy|Club Policy (User Page)]]

== Reference ==

* [[Bylaws]]
* [[Bylaws as amended]]
* [[Membership agreement]]
* [[Vote Proposal Template]]

===Categories===
* [[:Category:Votes]]
* [[:Category:2015 Votes]]
* [[:Category:2017 Votes]]
* [[:Category:2021 Votes]]
* [[:Category:2022 Votes]]

===Votes===
* [[AreaManagerVote]]
* [[Vote to Authorize Area Hosts to Check IDs]]
* [[Vote for funds to compelete sprawl]]
* [[CNC Mill Vote 2017]]
* [[Vote to Fund Space Expansion Buildout]]
* [[Authorization Policy Vote]]
* [[2014 Budget Vote]]
* [[2015 Budget Vote]]
* [[2015 Budget PLAN C Vote]]
* [[2016 Budget Vote]]
* [[Vote to Update Tidy Space Policy (2019)]]
* [[2022 COVID-19 Vaccine Requirement Policy Vote]]
* [[2022 COVID-19 Vaccine Requirement Policy Amendment]]
* [[2022 Tormach Vise Vote]]
* [[CNC Plasma Cutter Vote 2022]]
* [[Vote to buy a new welder (2024 edition)]]

=== Policy ===

* [[:Category:Policy]]
* [[Tidy Space Policy]]
* [[Asset Removal Policy]]
* [[Conflict of interest policy]]
* [[Board Policy on Events]]
* [[Authorization Policy]]
* [[Tidy Space Deputies]]

=== Google Groups ===

* [https://groups.google.com/g/pumping-station-one/c/0t4osJ-I_h8?pli=1#d5719b3bfa3e29ba Area Manager Discussion]

Boosted Clubs

2026-02-27T19:22:41Z

Books: /* Boosted Clubs */ Oops - one more month for POH

Boosted Clubs are clubs that have met the criteria to receive additional support from the membership of Pumping Station: One. For a more detailed explanation see the [[Club_Policy#What_is_a_Boosted_Club.3F | Club Policy]].

== Boosted Clubs ==

=== Analog Game Night ===

Club Host: Will McShane

Come play games and make friends!
Meets in the downstairs Lounge the second and fourth Saturday of every month at 7pm.

Boosts: Lounge storage, WILD Host

=== [[Cycle station one | Cycle Station: One]] ===

Club Host: Eli Underhill-M

Repair bicycles, meet people, have fun. Meets in the General Area. Meetings as announced on the calendar.

Boosts: General Area space, WILD Host

=== [[Power Racing Team]] ===

Club Host: Andrew Camardella

Pumping Station: One's own PRS team. Meets in the General Area. Meetings as announced on the calendar.

Boosts: General Area space, WILD Host

=== Renegade Recycling ===

Club Host: Violet Lucas

Recycle disposable plastic and more. Meets in Cold Metals as announced on the calendar.

Area: Cold Metals

Boosts: WILD Host

=== [[TOOOL Chicago]] ===

Club Host: Lyn Coel

The Chicago chapter of The Open Organization of Lockpickers (TOOOL) meets at Pumping Station One the first Wednesday of every month at 8pm. We talk about locks, and the art of picking, opening, and bypassing physical security devices, with lots of hands on picking. Intro Classes are generally taught if we have several beginners.

Boosts: Lounge storage space, WILD Host

=== Windy City Amateur Radio Society ===

Club Host: Garett M

Chicago's premier radio association. We are more than just a social club. We are strong believers, if you build it; they will come.

Boosts: WILD Host

Boosted Clubs

2026-02-27T19:19:11Z

Books: /* Boosted Clubs */

Boosted Clubs are clubs that have met the criteria to receive additional support from the membership of Pumping Station: One. For a more detailed explanation see the [[Club_Policy#What_is_a_Boosted_Club.3F | Club Policy]].

== Boosted Clubs ==

=== Analog Game Night ===

Club Host: Will McShane

Come play games and make friends!
Meets in the downstairs Lounge the second and fourth Saturday of every month at 7pm.

Boosts: Lounge storage, WILD Host

=== [[Cycle station one | Cycle Station: One]] ===

Club Host: Eli Underhill-M

Repair bicycles, meet people, have fun. Meets in the General Area. Meetings as announced on the calendar.

Boosts: General Area space, WILD Host

=== [[Power Racing Team]] ===

Club Host: Andrew Camardella

Pumping Station: One's own PRS team. Meets in the General Area. Meetings as announced on the calendar.

Boosts: General Area space, WILD Host

=== [[Python Office Hours]] ===

Club Host: Carl Karsten

A club for casual conversation and computer programming help. Meets in the Electronics on the 2nd and 4th Monday of the month at 7pm.

=== Renegade Recycling ===

Club Host: Violet Lucas

Recycle disposable plastic and more. Meets in Cold Metals as announced on the calendar.

Area: Cold Metals

Boosts: WILD Host

=== [[TOOOL Chicago]] ===

Club Host: Lyn Coel

The Chicago chapter of The Open Organization of Lockpickers (TOOOL) meets at Pumping Station One the first Wednesday of every month at 8pm. We talk about locks, and the art of picking, opening, and bypassing physical security devices, with lots of hands on picking. Intro Classes are generally taught if we have several beginners.

Boosts: Lounge storage space, WILD Host

=== Windy City Amateur Radio Society ===

Club Host: Garett M

Chicago's premier radio association. We are more than just a social club. We are strong believers, if you build it; they will come.

Boosts: WILD Host

Universal PLS6.150D 150W Laser Engraver

2026-02-20T19:12:34Z

Books: /* Running your job */ Fixed PS:1-hosted PDF link

{{ Template:EquipmentPage
| owner=PS:One
| model=PLS6.150D
| serial=PLS6150DXX082911106339
| arrived= August 2017
| doesitwork=yes
| contact=[[CNC|Lasers Area Host]]
| where=CNC Shop
| certification=yes
| hackable=no
| value=$17,000
| image = UniversalLaser.jpeg
| hostarea = Lasers
}}

== Status ==

CURRENT UPDATES

[https://docs.google.com/spreadsheets/d/1Lo9PNANkkx4Dl1Sy7DjJ_oA8nAStV7FFLykrrypabKM/edit?usp=sharing * CLICK TO VIEW CURRENT STATUS OF ALL LASER SYSTEMS] *

OLD NEWS
* 6/27/2019 Universal was repaired by Scientific Spectrum Midwest to full functionality. Need to fix air supply before the Universal is put back into service. See required parts needed [[Media:Air_Assist_Parts_Assembly.doc]] See [[Media:2_Table_Calibration_Platform_Lasers.pdf]] and [[Media:5_Cleaning_and_Maintenance.pdf]] for maintenance. If you need to get familiar with the universal, please checkout out [[Media:6_Keep_these_thoughts_in_mind_when_creating_a_drawing.pdf]] and [[Media:7_Laser_procedure.pdf]]
* 5/19/2019 Universal laser is not working. Ask the Area Host at lasers@pumpingstationone.org for more information.
* 04/1/2019 Back Up And running, Check Google Group for more details
* 02/18/2019 Out of Service: Assembly out for repair; no ETA on repairs; check Google Group for more details and updates.
* 12/20/2018 Universal 15OW is running on the top tube only (so, effectively 75W), and even so is cutting weakly.
* (12/2/2017) Hooked up to ex-Epilog air and exhaust connection. The air assist works but does leak using the quick connect fitting, the other fitting requires a 1/2" (I think) screw fitting which will create a better seal. The x-axis is off by ~3/8", y is off too but didn't measure.
Current status: connected to exhaust and compressed air using the ones designed for the Epilog while the Epilog is out of service. Figuring out authorizations. If you want to be part of that, get in touch with CNC Area Host or folks on the Danger Committee.
* (2017/05/20) Wiki page created
* (August 2017) Laser donated from SAIC - thank you, Anna Yu!

== Authorization: How to Get Authorized ==
Authorization for the laser is not virtual, meaning you must complete this [https://canvas.pumpingstationone.org/courses/17 Canvas Course] and '''then''' fill out this [https://forms.gle/4xYHJPeSXi4qt5738 Sign Up Form].

The laser volunteers will be notified automatically after the form is submitted. You will then be notified when the next authorization is scheduled. (approx. every 2 weeks at the authorizers discretion)

If no authorizations are scheduled in the next 30 days, then post to #lasers slack channel; look for a recent thread about laser authorizations and post there.

Please review the wiki and the reference materials before attending an authorization.

If you have other questions after the reviewing the wiki, Please reach out on #lasers slack channel, respond to a recent authorization thread, and if you still need help then try a direct message to the authorizers at laser-auths@pumpingstationone.org .

== Usage Policy ==

The laser cutter is easily one of the most used machines at PS1. Due to this demand we request the cooperation of all members to share the laser cutter and associated computer. First and foremost, the practice "being excellent" should be observed at all times; respect yourself, other members, and the equipment. This is a usage policy so that everyone can use the laser:

* Any user not actively test cutting or cutting will cede the computer and laser to the next person waiting in line, as soon as that waiting user notifies the current computer user. If you are still designing your file, please do so on another computer. Artastic (another PC upstairs) in the Crafts Area also has a copy of Adobe Illustrator.
* If someone is waiting in line to use the laser, no active test cut or cut series shall be longer than 1 hour. No jobs will be allowed to start that overrun the 1 hour time limit when a new user is waiting.
* In the case that your last cut is longer than the 1 hour time limit, and a waiting user presents themselves after the cut has started, the cut job shall be allowed to finish and the waiting user will be allowed to set up their file in their own user account, during the cutting period.
* Continuous cutting shall not exceed 3 consecutive hours without a half hour break for the laser to cool. If a new user arrives before or during the cooling period the current user shall cede the laser to the next user, and the next user will wait for the cooling period to finish and the cooling period shall not count towards the 1 hours limit should another user present themselves.
* Waiting users shall notify the current user verbally that they are waiting and where they will be waiting until it is their turn. If multiple users are waiting, the next waiting user must start their test cutting or cut job within 10 minutes of being notified of a laser opening. The current user will keep a record of who is waiting, where they will be, and notify subsequent users of the status of the queue. The current user will find the next waiting user and verbally inform them that the laser is available.

=== Additional Ways to be Excellent ===
* Have your artwork and your materials prepared and ready ahead of time. Artastic (another PC upstairs) in the Crafts Area has a copy of Adobe Illustrator.
* Allow people to start setting up their job after your last cut starts running. If you're concerned about a last minute adjustment, you can use Window's switch user feature to keep your file available.
* If there is someone waiting, get their phone number to text them, if possible. Texting allows you to give them a heads up so they can start setting up their job without you leaving the laser are. (Leaving the laser running unattended is against the rules.) It also spares you from having to physically track down the other user.

=== Table Saw Note! ===
Items that have been cut on the laser cutter have the potential to set off the SawStop table saw safety brake. This will make the saw unusable until the SawStop cartridge is replaced, which costs ~ $75! It typically happens if there is an excess of carbon char on the edges.

Before use the SawStop to cut anything from the laser cutter please test the piece on the edge of the blade when the blade is not turning and see if it activates a red light on the display. How do you do this.
# Turn on the main power switch to the Sawstop.
# DO NOT TURN ON THE BLADE. THE BLADE must not be moving.
# Check and see if the green light is on the front of the saw.
# Slide the piece you want to cut up to and contact the blade.
# Look at the lights on the front of the SawStop. If it is green you should be OK to proceed. If its red. DO NOT CUT. IT WILL TRIGGER THE BRAKE.

You can try to sand off the char and repeat steps 1-5 or use another method to cut these pieces.

== References and Manuals ==
* [[Media:Universal PLS6.150D quick start guide.pdf|Quick Start Guide]]
* [[Media:Illustrator and Photoshop Setup and Basic Operation.pdf|Illustrator and Photoshop basic setup and operation]]
* [[Media:Universal PLS6.150D user guide.pdf|Universal Laser PLS6.150D User Manual]]
* [https://sites.saic.edu/aoc/laser-cutting/lasermaterials/ Materials Settings Reference]
* [[Media:6_Keep_these_thoughts_in_mind_when_creating_a_drawing.pdf]]
* [[Media:7_Laser_procedure.pdf]] - .001pt line weight doesn't preview well, but its there.

== About ==

The Universal Laser Systems PLS6.150D is a free-standing platform with a materials processing envelope of 32" x 18" x 9" or 5,184 in³ (813 x 457 x 229 mm or 84,950 cm³) that supports dual lasers. As a dual laser platform, the PLS6.150 can support up to two 10.6µ CO2 lasers with a power range of 10 watts to 150 watts. Additionally, it can support a single 9.3µ CO2 of 30, 50 or 75 watts. (if a 9.3u CO2 laser is installed, only one 10.6 CO2 of up to 75 watts may be installed at the same time.)

This one has two 75Wlasers totaling 150W of power.

The unit was donated from SAIC.

Machine Dimensions are 45" x 35" x 40".

== Procedures ==

=== Setting Up Your Computer===
* [https://drive.google.com/a/pumpingstationone.org/file/d/1GjEZzCSGFAl5Zumf7hG24kqdu1ZAlszw/view?usp=sharing Download the Adobe Illustrator CC Template to your profile]
TIPS:
* Black is always set as a raster. For all other colors, the stroke weight must be 0.1pts or less to be recognized as a vector.
* White is one of the colors in the template, but acts as a mask unless you tell it otherwise.
* Click "Apply" every time you do anything in the print settings, or it won't save.

=== Air assist===
* Turn on the air assist by flipping the switch dangling from the board behind the laser.
* Air assist is used for vector cutting to have nice traces and avoid your material to burn. However some people like to have it disabled for raster jobs.
* Turn air assist off when you've finished and you don't need it while doing your settings.

=== Water Trap ===
* Check the WATER TRAP adjacent to the regulator for accumulated water from time to time. Place a container (and maybe some paper towels) under the regulator and vent accumulated water from the bottom using the small petcock. If too much water accumulates in the regulator, it may flow through the air hose and into the machine, spraying onto the bed/material.

=== Exhaust ===
* Turn on the Exhaust Fan by pressing the Green Button on the Pillar opposite the 3D printers.
* It is always good practice to open the Make-up Air Window to allow fresh air to circulate while running a job.

=== Powering On Machine ===
* Turn on the Power Switch and let the machine complete the entire boot up cycle, approximately 1-2 minutes.

== Running your job ==
* Use the printer driver and Universal Control Panel (UCP) to send data to the laser.
* The printer driver is discussed from page 39-57 of the manual, and on page 58-62, the UCP is explained.
* [[:File:Universal_PLS6.150D_user_guide.pdf]]
* ALLOW AT LEAST 30 SECONDS TO ELAPSE BEFORE LIFTING THE LID AFTER A JOB.

=== Powering Off Machine ===
* Allow the Exhaust & Air Assist to run for approximately 10-15 min. after completing a job. (DO NOT CYCLE THE EXHAUST SYSTEM RAPIDLY).
* Turn off the Exhaust & Air Assist FIRST
* Power down the machine
* Clean up you materials, throw away scrap, make sure the focusing tool is replaced

== Using Inkscape ==

Inkscape has already been set up for use with the laser on this computer. You can find a template [https://mywikis-wiki-media.s3.us-central-1.wasabisys.com/ps1/Universal_Template_Inkscape.svg here].

As of writing this, it seems you cannot print vectors and rasters simultaneously (subject to change). However, there is an easy workaround:
[[File:Examplefile.png|thumb|An example of a file with vector and raster elements|none]]

To engrave the raster elements, simply print:
<gallery mode="packed" widths="240">
File:HidePath.png|First, hide the vector elements (otherwise they will be interpreted as raster elements)
File:PrintRaster1.png|Next, click Print
File:PrintRaster2.png|Finally, make sure the PLS6.150D printer is selected and click Print again
</gallery>
To engrave the vector elements, do a "Win32 Vector Print":
<gallery mode="packed" widths="240">
File:PrintVector.png|Hiding the raster elements is option (they will be ignored). Click "Win32 Vector Print"
</gallery>
In both scenarios, the files should show up in laser control panel. Happy printing!
==Laser Materials==

Acrylic and wood are safe materials to cut on the laser.

Many materials are unsafe, see [https://wiki.pumpingstationone.org/wiki/Laser_Materials https://wiki.pumpingstationone.org/Laser_Materials] for a list.

'''NEVER CUT FOAM - IT IS THE #1 CAUSE OF DAMAGING LASER CUTTERS.''' Even if it seems safe, the foam WILL catch fire and damage the equipment before you can stop it.

A starting point for settings using the laser is here - [https://sites.saic.edu/aoc/laser-cutting/lasermaterials/ Materials Settings Reference]
== Maintenance ==

Please note that ONLY authorized maintainers are allowed to perform regular maintenance.

==Maintenance Files==

*'''Do Not Throw Way Old Lens or Mirror Frames for the Universal.''' They can be repurposed with 3rd Party lens/mirrors for 1/5 the cost and the same performance.

*Replacement mirrors for the universal are very expensive because they semi-circular. However, they are simply a 25mm radius mirror that can be grounded down. The files for 3D printing the guides are here[https://drive.google.com/drive/folders/1d0jqYUwdTXVxafVrquHKa0RhF3BgHpDw?usp=sharing}]. Protect the mirrored surface when grinding, then super glue the new mirror to available mounting frames.

==Bugs/Quirks==
*UCP stopped showing previews for and cutting color layers that were marked as "VECT" despite having the correct colors and line weights. This was tested with Adobe Illustrator and Acrobat. Files that had been previously created and were in the file cache still worked though. What seems to have fixed the issue '''was selecting a material from the material library in Adobe Illustrator's advanced print dialog and printing the project with those settings first''' - "VECT" worked. From there you can go back into the print dialog and start selecting your own layers to output as "VECT".

[https://wiki.pumpingstationone.org/Universal_Maintenance Universal Maintenance]
*[[Media:2_Table_Calibration_Platform_Lasers.pdf]]
*[[Media:5_Cleaning_and_Maintenance.pdf]]

*lens diameter 19.05mm x 50.8mmFD

==List of Currently Authorized Maintainers==

{| class="wikitable" border="1"
!Qualified Member
!Trained By
!Date
|-
|[Maintainer]
|Trained by...
|Date trained...

[[Category:Laser Cutter]]
[[Category:Fabrication]]
[[Category:Certification Clarification Needed]]
|}

Drill Doctor 750X

2026-02-20T19:09:09Z

Books:

{{Template:EquipmentPage
|owner = PS1
|hostarea = Cold Metals
|certification = NO
|hackable = NO
|model = 750X
|serial = NA
|arrived = Feb 2019
|where = Cold Metals
|doesitwork = YES
|contact = Link to user page of contact person
|value = $140
|image = IMG_0365.JPG
}}

Manual -> [[:File:Drill_Doc_Opsmanual_500_750_1.pdf]]

LeBlond Regal

2026-02-20T19:07:14Z

Books: /* References */ Fixed links in references

<includeonly>[[Category:Equipment]]
{{#ifeq: {{{where|}}} | Removed | [[Category:Removed Equipment]] {{mbox |type=notice |text=This tool is no longer at the space. [[Equipment|Back to list of Equipment]]}} |

{{#if: {{{image|}}} | | [[Category:Photographs_Needed]] }}
{{#switch: {{{doesitwork|}}} | yes | "yes" | Yes | "Yes" | YES | "YES" | y | "y" | Y | "Y" = | [[Category:Broken Equipment]] {{mbox |type=notice |text=This tool is currently broken, please contact the area host for more information. }} }}
{{#if: {{{hostarea|}}} | [[Category:{{{hostarea}}}]] | [[Category:EquipmentPageErrorNoAreahost]] }}

}}
</includeonly>

{{Infobox Equipment
| image = LeBlond.JPG
| owner = PS1
| serial = 6C 1319
| model = LeBlond Regal
| arrived = May 2018
| doesitwork = Yes
| contact = Host Cold Metals
| where = Cold Metals
| authorization = Yes
| hackable = No
| value = 5000
| hostarea = Cold Metals
}}

{{Template:EquipmentLabel
| owner = PS1
| authorization = yes
| hackable = No
}}

{{#subobject:
|Has value={{{value|}}}
}}

== Specifications ==

Swing over bed 15 1/2 "
Length of bed 54"
Power required - 220 3 ph 30a ckt

NOTE: The manual specifies SAE 20 oil, it is the same as ISO 68 or Way oil

== Auth/Use Notes ==

The following are prerequisites for authorization on the LeBlond
1 Tier 1 Cold Metals authorization
2 Canvas LeBlond course

Base skills for authorization:
1. Safety
2. Power, fwd, neutral, break, rev
3. Basic maintenance - Oil ports, oiler
4. Familiarity with controls - Z axis, Y axis, compound, auto feed, speeds
5. 3 jaw chuck
6. Tool post, tool selection
7. Face cut
8. Tail stock support
9. Longitudinal cut, cut to size
10. Cleanup

== To-Do ==
{| class="wikitable" border="1"
! Status
! Item
! Person Working on Item
! Comments
|-
| closed
| Should we replace hydraulic filter? It's not mentioned in the manual but it seems like something you may want to change?
| Jim Brink
|Per discussion Tuesday 5/29 we will top off resevoir and run as-is for a few months then replace oil
|-
|Closed
|Top off oil reservoirs, oil machine and follow maintenance in manual as far as I can tell all reservoirs should have ISO 68 (Way) oil.
|
|Will wait until next maintenance cycle
|-
|
|Do we need some device to help lift chucks on removal ( they weigh approx 80#) a lightweight Harbor Freight hoist is about $70
|Sevin Straus
|Stuff to buy spreadsheet updated with the main items.
Have found a rail and trolley setup that will hang from the rafters and support a 500# lifting capacity winch.
|-
|done
|Taper attachment needs to be cleaned and tested
|Abel Greenwald
|
|-
|Closed
|Level and check for taper
|Sevin Straus
|Lathe is leveled but need to check for taper in a test cut
-Test cuts have been made, and we are able to cut an actual round, non tapered, cut to measure first, and created a dead(ish) center for the headstock. We used our new center along with the live center we have to measure the general alignment between the headstock and the tailstock. The gauge bar had a .003" slope over 24". However we were able to get .003" flex on the live center, and that bar weighs 20+lbs so not too bad. On the side to side alignment, there was a .001" taper over 24" with the tailstock being slightly closer to the operator than the headstock. Abel and I did not try to chase that .001" out on Saturday, but if we feel that is too much error we can take a crack at it.
|-
|done
|Any tooling needed?
|
|Need 5/8" indexable cutting set
|-
|done
|Tool post attachment?
|Jim Brink
|
|-
|Hold
|Do we want to fit a DRO? NOTE: the Cold metals budget is getting tight for this tool we may budget this in 2019
|
|Possibly put together a vote to finance this and the guard.
|-
|
|Do we want to fit cooling?
|Ed Bennett
|Spec out a pump system for Jim to purchase, Ed will install.
|-
|
|Carrage lock nofunctional
|
|
|-
|
|Signage and Marking on and around the Leblonde
|
|
|-
|
|Authorization path
|
|
|-
|
|Add Estop - Kickplate plus switch
|Ed Bennett
|Spoke to Roger (888-532-5663) LeBlond does not have a product or document to retrofit this machine 5/30
|-
|done
|Need to mount a guard
|
|Possible solution: https://atssafety.com/collections/lathe-guards/products/lathe-safety-guards-sliding-lathe-guard-gear-case-mount
|-
|
|Fencing for Spectators and Floor taping
|
|
|-
|todo
|Ensure Chucks are true and with in spec
|
|
|-
|done
|purchase 3mt dead center
|
|
|-
|todo
|Clean taper attachment and saddle (cross slide, compound)
|
|
|-
|todo
|repair saddle lock
|
|
|-
|todo
|Adjust gibs on saddle
|
|
|}

== Maintenance ==

Removing the chuck. This video shows some interesting pointers about seating the chuck : https://www.youtube.com/watch?v=tsM1pRpTciY

If you find problems with the high speeds check the coged belt in the headstock ( 27" 54t 1" wide McMaster Part: https://www.mcmaster.com/6484k172 To replace the belt remove the four screws holding the retaining ring and the retaining ring from the coged gear, work the belt out, it can be removed without removing any other gears.

== Equipment ==

Jacobs Spindle Nose Collet Chuck " A very nice piece of tooling", this video is worth it for the music alone - https://www.youtube.com/watch?v=smKWlrjxXag

Shars Tool set available:
<gallery>
File:404-1054main_2.jpg|SHARS Sku 404-1054
File:404-1054sketch.jpg|
File:404-1056Main.jpg|DCMT3 Insert SHARS Sku 404-1060
File:404-1061Main.jpg|CCMT3 Carbide Insert SHARS Sku 404-1061
File:404-1069Main.jpg|WCMX Carbide Insert SHARS Sku 404-1069
File:424-1381Main.jpg|AG60 External V Partial Profile AG60 Carbide Threading SHARS Sku 424-1381
File:404-2346a.jpg|Boring Bar 3/4 uses DC## insert
</gallery>
Insert Tools:
SCLCL5/8 CCMT3 (SHARS SKU404-1061) 32.5 T15 M4x10
SCLCR5/8 CCMT3 (SHARS SHU404-1061) 32.5 T15 M4x10
SER5/8 -16 16ER T15 M3.5x12 LT16R
SDNCN5/8 DCMT3 (SHARS SKU 404=1060) 32.5 T15 M4x10
SWGCR5/8 WCMX (SHARS SkU 404-1069) 32.5 T15 M4x10
SDJCR5/8 DC** 32.5 T15 M4x10
MGEHR5/8-3 MGMN300 32.5 T15 M4x10
boring bar Shars S12S-SDUCR3 3/4"x 1.25" uses DC##32.5 insert T15 M4x10 screw

== References ==

Manual -> [[:File:LeBlond_Regal.pdf]]

Schematic -> [[:File:EE700_Electrical_Drawings.pdf]]

Schematic with changes for E Switch -> [[:File:LeBlond_w_E_Switch_Small.jpg]] ‎

== List of Currently Authorized Users ==
{| class="wikitable" border="1"
! Qualified Member
! Trained By
!Date Trained
!Comments
|-
|Charles Ware
|Jim Brink
|8/3/19
|
|-
|Ryan Pierce
|Jim Brink
|8/7/19
|
|-
|Bill Hunt
|Jim Brink
|8/24/19
|
|-
|[[User:mct|McTavish McArdle]]
|Jim Brink
|2019-10-19
|
|-
|[[User:rchace|Raymond Chace]]
|Jim Brink
|11/16/19
|
|-
|[[User:sranjb2|Shayan Ranjbari]]
|Jim Brink
|07/25/2020
|-
|[[User:tcummings|Tom Cummings]]
|Jim Brink
|10/17/2020
|
|-
|}
[[Category:Shop Equipment]]
[[Category:Equipment]]
[[Category: Cold Metals]]

Bylaws Amendments 2020 vote

2026-02-20T18:51:53Z

Books: /* Synopsis */ Fix file link to Proposed Changes to Pumping Station: One Bylaws - 12_2_20.pdf

''This page is based on [[https://wiki.pumpingstationone.org/Vote_Proposal_Template Vote_Proposal_Template]]''

== Title==
'' Bylaws Amendments Vote 2020''

== Sponsor ==
* Molly Adamski
* Ed Bennett

== Co-Sponsors ==
* David Earl
* Rob German

== Vote Results ==
Yea Votes:37
Nay Votes: 5
Present or Abstain:6

== Schedule ==
==== Proposal Date ====
Date this proposal was posted to the membership and a request for a vote date was sent to the Board.

'''November 23rd, 2020'''

==== Member Input ====
Does the Sponsor choose to open the language of the vote for changes due to member input? (optional and can be modified at any time)

'''[X ] YES [ ] NO'''

==== Vote Announcement and Beginning Date of the Discussion Period ====
The announcement date of the vote proposal is the beginning date of the seven-day (minimum) posting and Member discussion period. '' If the Sponsor has chosen to include member input, suggested edits can be made in a shared document or other collaborative vehicle until the language is locked. The sponsor can stop taking suggestions at any time. ''

'''November 23rd, 2020'''

==== Language Lock Date and Start of Voting ====
Five days prior to the Day of the Vote, the vote language is locked, all edits are frozen, and the language of the vote is converted to a pdf file. Ballots that include the pdf are sent to the Membership, and electronic voting begins. '' Note that the minimum discussion period of seven days leaves only two days for changes before the lock takes place. ''

'''December 3rd, 2020'''

==== Day of the Vote ====
This is the day the Board sets for the vote.
'''December 8th, 2020'''

== Background ==

The PS1 Bylaws were changed in December of 2018 (member suffrage) and updated in October of 2019 (Board restructure). Throughout the year of 2020 the Board and other volunteers suggested changes when issues with the current Bylaws came up. We aim to improve the health of our community by aligning the Bylaws more closely with how work gets done and decisions are actually made in the organization's self-governance. We want to rebalance power appropriately where needed by giving more power to the Board in some circumstances and more power to the members in others. We discussed the changes and wrote up Bylaws that will allow the organization to run more effectively.

We now seek to replace [[https://wiki.pumpingstationone.org/images/Bylaws_10.29.2019_PumpingStationOne.pdf Our Bylaws - old and busted]] with these proposed Bylaws.

In August of 2020 the Board reviewed the December 2018 bylaws with Tanya Pietrkowski, Director of Development at CARPLS legal aid. She gave us suggestions regarding some DRC-Board power issues we encountered with the current Bylaws. (The October 2019 version was not on the wiki yet due to a clerical error.) Based on a review of the substantive changes we propose here, we have no reason to believe that our proposed changes interfere with or violate any applicable laws. Therefore the Board has decided that we will not submit our suggested Bylaws for another legal review.

== Synopsis ==
The format in the List of Proposed Changes is as follows:

'''1. Current language''': from bylaws version 10.29.19

'''suggested changes''': to make the bylaws better

'''new language''': what the bylaws version 12.2.20 will say if it passes

'''Note''': about why we made the change

Not all of the proposed changes have notes. Feel free to inquire on the Google Groups Thread [closed] for this vote if you have questions or want to discuss any particular changes.

This is an annotated diff between the 10.29.2019 bylaws and the 12.2.20 proposed bylaws. It not a dependancy of, nor is it referenced in, either of the two versions. [[:File:Proposed_Changes_to_PumpingStationOne_Bylaws_-_12_2_20.pdf | Proposed Changes PDF]]

== Language of the Vote ==

Shall Pumping Station: One adopt the proposed amendments to the bylaws?

''Here is the actual text that will be recorded as the new Bylaws. After taking member comments and incorporating feedback where appropriate, we have updated the language and locked it.''

[[:File:Bylaws_12.2.2020_PumpingStationOne.pdf | PDF of the Proposed New Bylaws]]

Bylaws Amendments 2020 vote

2026-02-20T18:48:14Z

Books: Update link "PDF of the Proposed New Bylaws" to point to correct storage location

''This page is based on [[https://wiki.pumpingstationone.org/Vote_Proposal_Template Vote_Proposal_Template]]''

== Title==
'' Bylaws Amendments Vote 2020''

== Sponsor ==
* Molly Adamski
* Ed Bennett

== Co-Sponsors ==
* David Earl
* Rob German

== Vote Results ==
Yea Votes:37
Nay Votes: 5
Present or Abstain:6

== Schedule ==
==== Proposal Date ====
Date this proposal was posted to the membership and a request for a vote date was sent to the Board.

'''November 23rd, 2020'''

==== Member Input ====
Does the Sponsor choose to open the language of the vote for changes due to member input? (optional and can be modified at any time)

'''[X ] YES [ ] NO'''

==== Vote Announcement and Beginning Date of the Discussion Period ====
The announcement date of the vote proposal is the beginning date of the seven-day (minimum) posting and Member discussion period. '' If the Sponsor has chosen to include member input, suggested edits can be made in a shared document or other collaborative vehicle until the language is locked. The sponsor can stop taking suggestions at any time. ''

'''November 23rd, 2020'''

==== Language Lock Date and Start of Voting ====
Five days prior to the Day of the Vote, the vote language is locked, all edits are frozen, and the language of the vote is converted to a pdf file. Ballots that include the pdf are sent to the Membership, and electronic voting begins. '' Note that the minimum discussion period of seven days leaves only two days for changes before the lock takes place. ''

'''December 3rd, 2020'''

==== Day of the Vote ====
This is the day the Board sets for the vote.
'''December 8th, 2020'''

== Background ==

The PS1 Bylaws were changed in December of 2018 (member suffrage) and updated in October of 2019 (Board restructure). Throughout the year of 2020 the Board and other volunteers suggested changes when issues with the current Bylaws came up. We aim to improve the health of our community by aligning the Bylaws more closely with how work gets done and decisions are actually made in the organization's self-governance. We want to rebalance power appropriately where needed by giving more power to the Board in some circumstances and more power to the members in others. We discussed the changes and wrote up Bylaws that will allow the organization to run more effectively.

We now seek to replace [[https://wiki.pumpingstationone.org/images/Bylaws_10.29.2019_PumpingStationOne.pdf Our Bylaws - old and busted]] with these proposed Bylaws.

In August of 2020 the Board reviewed the December 2018 bylaws with Tanya Pietrkowski, Director of Development at CARPLS legal aid. She gave us suggestions regarding some DRC-Board power issues we encountered with the current Bylaws. (The October 2019 version was not on the wiki yet due to a clerical error.) Based on a review of the substantive changes we propose here, we have no reason to believe that our proposed changes interfere with or violate any applicable laws. Therefore the Board has decided that we will not submit our suggested Bylaws for another legal review.

== Synopsis ==
The format in the List of Proposed Changes is as follows:

'''1. Current language''': from bylaws version 10.29.19

'''suggested changes''': to make the bylaws better

'''new language''': what the bylaws version 12.2.20 will say if it passes

'''Note''': about why we made the change

Not all of the proposed changes have notes. Feel free to inquire on the Google Groups Thread [closed] for this vote if you have questions or want to discuss any particular changes.

This is an annotated diff between the 10.29.2019 bylaws and the 12.2.20 proposed bylaws. It not a dependancy of, nor is it referenced in, either of the two versions. [[https://wiki.pumpingstationone.org/images/Proposed_Changes_to_PumpingStationOne_Bylaws_-_12_2_20.pdf Proposed Changes PDF]]

== Language of the Vote ==

Shall Pumping Station: One adopt the proposed amendments to the bylaws?

''Here is the actual text that will be recorded as the new Bylaws. After taking member comments and incorporating feedback where appropriate, we have updated the language and locked it.''

[[:File:Bylaws_12.2.2020_PumpingStationOne.pdf | PDF of the Proposed New Bylaws]]

2026 Wiki Migration

2026-02-20T03:14:54Z

Books: Created page with "{| class="wikitable" |+ Dates of Interest |- | XX/XX/2026 || MyWikis Lock editing access on our wiki site-wide. |- | XX/XX/2026 || Complete XML and media dump of the wiki with all history. |- | || Complete database dump of the wiki. |- | || Copy of the site configuration data minus any proprietary code being retained by MyWikis, where possible. |- | 05/07/2026 || PS:1 Account termination date |}"

{| class="wikitable"
|+ Dates of Interest
|-
| XX/XX/2026 || MyWikis Lock editing access on our wiki site-wide.
|-
| XX/XX/2026 || Complete XML and media dump of the wiki with all history.
|-
| || Complete database dump of the wiki.
|-
| || Copy of the site configuration data minus any proprietary code being retained by MyWikis, where possible.
|-
| 05/07/2026 || PS:1 Account termination date
|}

Member Storage Registry

2026-02-18T00:13:25Z

Books:

== Temporary Procedure as of January 2026 ==
'''New lockers were installed and are currently operating on a self serve basis. Make sure your stripe subscription is set to Member With Storage (accessed from the shortcuts when you login to https://membership.pumpingstationone.org), and find a locker. If it is empty, and unlabeled, AND not claimed in the table below, then make sure the registry below reflects your new locker (do not remove old names without consulting MMT via info@pumpingstationone.org), and enjoy. Occasional audits take place so make sure your name is legible and matches your membership profile. If you prefer to remain anonymous, you can write your User ID instead. '''

'''Do not remove names from this list, or labels on shelves, or any items from shelves. If you believe a shelf should be open but ANY of those are present, contact info@pumpingstationone.org and ask for an audit.'''

== Catwalk Shelf Registry ==

''' -Alpha Alpha designations refer to mini shelves used for PS1 official projects '''

The catwalk is where some of our [[member leased server Systems]] infrastructure are located. Additionally, member shelves are on the catwalk.

'''Please do not store items on the catwalk, except on member shelves. Loose items will be ticketed'''

On the catwalk, numbering starts with the upper left shelf and goes down, then across.
{| class="wikitable"
| C A ||
|-
| C B ||
|-
| C C || Andrew Morris
|-
| C D ||
|-
| C E ||
|-
| C F ||
|-
| C G ||
|-
| C H ||
|-
| C I ||
|-
| C J ||
|-
| C K ||
|-
| C01 || Ron Olson
|-
| C02 || Jennie Plasterer
|-
| C03 || Andrew Locke
|-
| C04 || Josh Martin
|-
| C05 || Sam Paris
|-
| C06 || Books
|-
| C07 ||
|-
| C08 || Mike Bakula
|-
| C09 || Darlynn Cole
|-
| C10 || Mark Park
|-
| C11 || Riley Pierce
|-
| C12 || Babafemi Ekundayo
|-
| C13 || Sam Vuchetich
|-
| C14 ||Maïa Brunel
|-
| C15 || Karen Stevens
|-
| C16 || Bradley Hovanec
|-
| C17 || Diego begin
|-
| C18 || Andrew Jackson
|-
| C19 || Philip Nolan
|-
| C20 || Jordan Kessel
|-
| C21 || Patrick Stycos
|-
| C22 || Mark Ingraham
|-
| C23 || Earl Beaver
|-
| C24 || Nick Hawley/Woodshop Storage
|-
| C25 || Dan Wells
|-
| C26 || Sky Nova
|-
| C27 || Grant Spensley
|-
| C28 || Dan Locks
|-
| C29 || John Jegerski
|-
| C30 || Sean Blum
|-
| C31 || Jacob Dawson
|-
| C32 || David Fell
|-
| C33 || Elizabeth Koprucki
|-
| C34 || Mike Gucciard
|-
| C35 || Nick Griffith
|-
| C36 || Sam Abrahamson
|-
| C37 || Cameron Mastoran
|-
| C38 || Uwe grosse
|-
| C39 || Kobina Thatcher
|-
| C40 || Hef
|-
| C41 || Alice Ermentrout
|-
| C42 || WCARS / Garett Murphy
|-
| C43 ||
|-
| C44 || Sean Kivlehan
|-
| C45 || Carlos Aranibar
|-
| C46 || Lydia Miller
|-
| C47 || Adam Molski
|-
| C48 || Jamin Nollsch
|-
| C49 || Joe Mertz
|-
| C50 || Charles Barker
|-
| C51 || Ben Stagl
|-
| C52 || Brian Barnt
|-
| C53 || Davis Sayer Cox
|-
| C54 || Christian Rahl
|-
| C55 || Jacob Waller
|-
| C56 || Dave Solomon
|-
| C57 || Daniel Baltudis
|-
| C58 || Carl Karsten
|-
| C59 || Brian Chojnowski
|-
| C60 || Francesco Nardulli
|-
| C61 ||
|-
| C62 || Wren Parker
|-
| C63 || Zlatan Klebic
|-
| C64 || Shauen P. of Specialty3D
|-
| C65 || Nicholas Terrell
|-
| C66 || Eddie Muela
|}

== New Locker Registry ==

The drawers between the general work area and the [[:Category:Cold_Metals|Cold Metals area]]. Drawers beginning with GA face the general area, drawers beginning with CM face the Cold Metals area. Numbers begin on the bottom left, and go up to the right, then upwards.

GA - Top Left
{| class="wikitable"
|GA1: Hakem Olayyan
|GA2:
|GA3:
|GA4:
|-
|GA5: Barron Smith
|GA6:
|GA7: Matthew Jacob
|GA8: Matt Miedlar
|-
|GA9: Bob Rz
|GA10: Miko
|GA11: Moller
|GA12: Dave D.
|}
GB - Bottom Left
{| class="wikitable"
|GB1: Bruno
|GB2: Andrew Masek
|GB3: Jungbae P
|GB4: Kevin Borgia
|-
|GB5: Maria Savrosova
|GB6: Ian Sampson
|GB7: Carter Robinson
|GB8: Nick Hawley
|-
|GB9: Unclaimable
|GB10: Unclaimable
|GB11: Unclaimable
|GB12: Unclaimable
|}

GC - Top Right
{| class="wikitable"
|GC1:
|GC2:
|GC3:
|GC4: Stephanie Thomas
|GC5:
|GC6:
|-
|GC7: Lilly Frazer
|GC8: Thomas Coor @ Bon Bon
|GC9: Sydney Miller
|GC10: Rohan Gupta
|GC11:
|GC12:
|-
|GC13: Gerald Corrigan
|GC14: Steve Zakharov
|GC15: Sara Kaiser
|GC16: Ben Kangas
|GC17: Leo Fulwider
|GC18: Angelo
|}

GD - Bottom Right
{| class="wikitable"
|GD1: Michael Sprinkler
|GD2: Avery
|GD3: MJ @thisjones
|GD4: Anthony Lighthall
|GD5: Nick Chiado
|GD6: Brian Desmond
|-
|GD7: Franklin Walton
|GD8: Mark Nielson
|GD9: Harry K
|GD10: Peggy
|GD11: Greg Ebos
|GD12: Andrew Locke
|-
|GD13: Unclaimable
|GD14: Unclaimable
|GD15: Unclaimable
|GD16: Unclaimable
|GD17: Unclaimable
|GD18: Unclaimable
|}
{| class="wikitable"
| CM 01 || Does Not Exist
|-
| CM 02 || Does Not Exist
|-
| CM 03 || Ben meisberger
|-
| CM 04 ||
|-
| CM 05 || Does Not Exist
|-
| CM 06 || Does Not Exist
|-
| CM 07 || genops vacuum
|-
| CM 08 || abe stroka
|-
| CM 09 ||
|-
| CM 10 ||
|-
| CM 11 || Does Not Exist
|-
| CM 12 || Does Not Exist
|-
| CM 13 || Shauen
|-
| CM 14 || becc
|-
| CM 15 || Does Not Exist
|-
| CM 16 || Does Not Exist
|-
| CM 17 || Yukon
|-
| CM 18 || Burton Kent
|-
| CM 19 || Emmett
|-
| CM 20 || Jeremiah Martin
|-
| CM 21 || Does Not Exist
|-
| CM 22 || Does Not Exist
|-
| CM 23 || Saad Khan
|-
| CM 24 || Ayla Hayes
|-
| CM 25 || Does Not Exist
|-
| CM 26 || Does Not Exist
|-
| CM 27 || bram Abraham
|-
| CM 28 || George Hoffman
|-
| CM 29 || Michael Cody
|-
| CM 30 ||
|-
| CM 31 ||
|-
| CM 32 ||
|-
| CM 33 ||
|-
| CM 34 ||
|-
| CM 35 ||
|-
| CM 36 ||
|-
| CM 37 ||
|-
| CM 38 ||
|-
| CM 39 ||
|-
| CM 40 ||
|-
| CM 41 ||
|-
| CM 42 ||
|-
| CM 43 ||
|-
| CM 44 ||
|-
| CM 45 ||
|-
| CM 46 ||
|-
| CM 47 ||
|-
| CM 48 ||
|-
| CM 49 ||
|-
| CM 50 ||
|-
| CM 51 ||
|-
| CM 52 ||
|-
| CM 53 ||
|-
| CM 54 ||
|-
| CM 55 ||
|-
| CM 56 ||
|-
| CM 57 ||
|-
| CM 58 ||
|-
| CM 59 ||
|-
| CM 60 ||
|-
|}

[[Category:Registry]]

=pasted content below=

== Catwalk ==

{| class="wikitable" style="text-align:center;"
|-
| '''1''' Ron Olson ''owned'' || '''7''' ''empty'' || '''13''' Sam Vuchetich ''owned'' || '''19''' Philip Nolan ''owned'' || '''25''' Dan Wells ''owned'' || '''31''' Jacob Dawson ''owned'' || '''37''' Cameron Mastoran ''owned'' || '''43''' ''empty'' || '''49''' Joe Mertz ''owned'' || '''55''' Jacob Waller ''owned'' || '''61''' ''empty''
|-
| '''2''' Jennie Plasterer ''owned'' || '''8''' Mike Bakula ''owned'' || '''14''' Maia Brunel ''owned'' || '''20''' Jordan Kessel ''owned'' || '''26''' Sky Nova ''owned'' || '''32''' David Fell ''owned'' || '''38''' Uwe Grosse ''owned'' || '''44''' Sean Kivlehan ''owned'' || '''50''' Charles Barker ''owned'' || '''56''' Dave Solomon ''owned'' || '''62''' Wren Parker ''owned''
|-
| '''3''' Andrew Locke ''owned'' || '''9''' Darlynn Cole ''owned'' || '''15''' Karen Stevens ''owned'' || '''21''' Patrick Stycos ''owned'' || '''27''' Grant Spensley ''owned'' || '''33''' Elizabeth Koprucki ''owned'' || '''39''' Kobina Thatcher ''owned'' || '''45''' Carlos Aranibar ''owned'' || '''51''' Ben Stagl ''owned'' || '''57''' Daniel Baltudis ''owned'' || '''63''' Zlatan Klebic ''owned''
|-
| '''4''' Josh Martin ''owned'' || '''10''' Mark Park ''owned'' || '''16''' Bradley Hovanec ''owned'' || '''22''' Mark Ingraham ''owned'' || '''28''' Dan Locks ''owned'' || '''34''' Mike Gucciard ''owned'' || '''40''' Hef ''owned'' || '''46''' Lydia Miller ''owned'' || '''52''' Brian Barnt ''owned'' || '''58''' Carl Karsten ''owned'' || '''64''' Shauen P. of Specialty3D ''owned''
|-
| '''5''' Sam Paris ''owned'' || '''11''' Riley Pierce ''owned'' || '''17''' Diego Begin ''owned'' || '''23''' Earl Beaver ''owned''|| '''29''' John Jegerski ''owned'' || '''35''' Nick Griffith ''owned'' || '''41''' ''empty'' || '''47''' Adam Molski ''owned'' || '''53''' Davis Sayer Cox ''owned'' || '''59''' Brian Chojnowski ''owned'' || '''65''' Nicholas Terrell ''owned''
|-
| '''6''' Books ''owned'' || '''12''' Babafemi Ekundayo ''owned'' || '''18''' Andrew Jackson ''owned'' || '''24''' Nick Hawley/Woodshop Storage ''owned'' || '''30''' Sean Blum ''owned'' || '''36''' Sam Abrahamson ''owned'' || '''42''' ''empty'' || '''48''' Jamin Nollsch ''owned'' || '''54''' Christian Rahl ''owned'' || '''60''' Francesco Nardulli ''owned'' || '''66''' Eddie Muela ''owned''
|}

== Cold Metals Pallet Rack ==

{| class="wikitable" style="text-align:center;"
|-
| '''1''' ''empty'' || '''2''' ''empty'' || '''3''' ''empty'' || '''4''' ''empty'' || '''5''' ''empty'' || '''6''' ''empty'' || '''7''' ''empty'' || '''8''' ''empty'' || '''9''' ''empty'' || '''10''' ''empty''
|-
| '''11''' ''empty'' || '''12''' ''empty'' || '''13''' ''empty'' || '''14''' ''empty'' || '''15''' ''empty'' || '''16''' ''empty'' || '''17''' ''empty'' || '''18''' ''empty'' || '''19''' ''empty'' || '''20''' ''empty''
|-
| '''21''' ''empty'' || '''22''' ''empty'' || '''23''' ''empty'' || '''24''' ''empty'' || '''25''' ''empty'' || '''26''' ''empty'' || '''27''' ''empty'' || '''28''' ''empty'' || '''29''' ''empty'' || '''30''' ''empty''
|-
| '''31''' ''unclaimable'' || '''32''' ''unclaimable'' || '''33''' Ben meisberger ''owned'' || '''34''' ''empty'' || '''35''' ''unclaimable'' || '''36''' ''unclaimable'' || '''37''' genops vacuum ''owned'' || '''38''' abe stroka ''owned'' || '''39''' ''empty'' || '''40''' ''empty''
|-
| '''41''' ''unclaimable'' || '''42''' ''unclaimable'' || '''43''' Shauen ''owned'' || '''44''' becc ''owned'' || '''45''' ''unclaimable'' || '''46''' ''unclaimable'' || '''47''' Yukon ''owned'' || '''48''' Burton Kent ''owned'' || '''49''' Emmett ''owned'' || '''50''' ''empty''
|-
| '''51''' ''unclaimable'' || '''52''' ''unclaimable'' || '''53''' Saad Khan ''owned'' || '''54''' Ayla Hayes ''owned'' || '''55''' ''unclaimable'' || '''56''' ''unclaimable'' || '''57''' bram Abraham ''owned'' || '''58''' George Hoffman ''owned'' || '''59''' ''Michael''Cody
owned
| '''60''' ''empty''
|}

== Neverland Pallet Racks ==

{| class="wikitable" style="text-align:center;"
|-
| '''1''' Hakem Olayyan ''owned'' || '''2''' ''empty'' || '''3''' ''empty'' || '''4''' ''empty'' || '''5''' ''empty'' || '''6''' ''empty'' || '''7''' ''empty'' || '''8''' Stephanie Thomas ''owned'' || '''9''' ''empty'' || '''10''' ''empty''
|-
| '''11''' ''empty'' || '''12''' ''empty'' || '''13''' Matthew Jacob ''owned'' || '''14''' Matt Miedlar ''owned'' || '''15''' Lilly Frazer ''owned'' || '''16''' Thomas Coor @ Bon Bon ''owned'' || '''17''' Sydney Miller ''owned'' || '''18''' Rohan Gupta ''owned'' || '''19''' ''empty'' || '''20''' ''empty''
|-
| '''21''' Bob Rz ''owned'' || '''22''' Miko ''owned'' || '''23''' Moller ''owned'' || '''24''' Dave D. ''owned'' || '''25''' Gerald Corrigan ''owned'' || '''26''' Steve Zakharov ''owned'' || '''27''' Sara Kaiser ''owned'' || '''28''' Ben Kangas ''owned'' || '''29''' Leo Fulwider ''owned'' || '''30''' Angelo ''owned''
|-
| '''31''' Bruno Cardoso ''owned'' || '''32''' Andrew Masek ''owned'' || '''33''' Jungbae P ''owned'' || '''34''' Kevin Borgia ''owned'' || '''35''' Michael Sprinker ''owned'' || '''36''' Avery ''owned'' || '''37''' MJ @thisjones ''owned'' || '''38''' Anthony Lighthall ''owned'' || '''39''' Nick Chiado ''owned'' || '''40''' Brian Desmond ''owned''
|-
| '''41''' Maria Savrasova ''owned'' || '''42''' Ian Sampson ''owned'' || '''43''' Carter Robinson ''owned'' || '''44''' Nick Hawley ''owned'' || '''45''' Franklin Walton ''owned'' || '''46''' Mark Nielsen ''owned'' || '''47''' Harrison K ''owned'' || '''48''' Peggy ''owned'' || '''49''' Greg Ybos ''owned'' || '''50''' Andrew Locke ''owned''
|-
| '''51''' unclaimable ''unclaimable'' || '''52''' unclaimable ''unclaimable'' || '''53''' unclaimable ''unclaimable'' || '''54''' unclaimable ''unclaimable'' || '''55''' unclaimable ''unclaimable'' || '''56''' unclaimable ''unclaimable'' || '''57''' unclaimable ''unclaimable'' || '''58''' unclaimable ''unclaimable'' || '''59''' unclaimable ''unclaimable'' || '''60''' unclaimable ''unclaimable''
|}

Committee for Club Oversight

2026-02-10T10:20:34Z

Books: /* History */