PS:1 Wiki Dev - User contributions [en]

Board Meeting Notes 2026-04-07

2026-04-08T00:49:46Z

Hawleynr:

{{Board Meeting Notes
| Previous YYYY-MM-DD= 2026-03-17
| Next YYYY-MM-DD= 2026-04-21
| YYYY=2026
}}

Meeting Start:

== Attendance ==
* Board Members
**Nick
**

* Other Members
**

== Agenda ==
* Scholarships
* MMT/Freshdesk
* Treasury/banking/balloon payment
* Social Media
* Request to film at ps1

== Minutes ==
=== Items for Member Meeting ===

=== Committee / Commission / Team / Volunteer / Other Reports ===

Are you working on something for PS:1, and want to tell the board how it's going?

=== Mail ===

=== Financial Report ===
* '''Chase Checking:''' $118,786.55
* '''Chase Savings:''' $1,017.12
* '''PEX Account Balance:'''
* '''PEX Total Funds:''' $9,684.62 (10k otw)
* '''PayPal:''' $6,490.40
* '''Emergency Building Reserve:''' $60,000
**''note that the emergency building reserve is within the bank accounts, not separate from them''
* '''Available for Votes:''' $59,803.67
**''note that as of 1/20/2026, this is calculated as (Checking + Savings) - (emergency building reserve)

=== Membership Report ===

* '''Number of Members:''' 753
* '''Quorum:''' 76

=== Freshdesk ===

Login link: https://pumpingstationone.freshdesk.com

=== Minutes ===
* Genops
** Morris signed estimate for high dusting -50% / $1900 due to start
** Folks are trying to extend a bathroom in 3d printing to make a darkroom
*** Aaron will start a thread somewhere communicating about this, its a bit too much for JFDI
*** Laser cabinet is full of fragile stuff and shouldn't be moved around
** Morris spoke to Hays Mechanical about upstairs AC service and clearing roof drain
* Scholarship
** 9 applicants this month, pretty good ones
** Joe makes 4 recommendations for recipients
** Board votes to accept the recommendations
* Treasury
** Nick emailed US Bank again, James needs to be the one to set up the online banking
** Nick presents letter of engagement from Nick Farr (CPA), board agrees to sign
** Discussion re: balloon payment
** sky need QB access
** nick needs grafana access
** lindsay needs grafana access
** aaron needs QB and pex acces
** James never got stuff from US bank, nick to follow up yet again
* Freshdesk kinda sucks
** much ado about this
* filming at ps1
** it will be on the 16th and it will be fine

== Votes ==
* Board votes to grant scholarships to the 4 recommendations Joe made
** Vote passes

[[Category:Board_Meetings]]
[[Category:2026 Board Meetings]]

Board Meeting Notes 2026-04-07

2026-04-07T23:35:01Z

Hawleynr:

2026-03-27T11:36:46Z

Hawleynr: Protected "Club Policy": policy page ([Edit=Allow only administrators] (indefinite) [Move=Allow only administrators] (indefinite))

{{Ambox|type=content|text=This page should not be edited without a membership vote. This policy was created by the [[Club Vote]] on 01/28/2025.}}

=== Terms for the Status Quo ===

This is language not intended to add new features to Club behavior, but to create useful terms to describe already existing activity.

A '''Sponsoring Member''' (referred to in brief as "Sponsor") is a Pumping Staton: One member in good standing who voluntarily and intentionally offers their personal assurance for a guest or guests to Pumping Station: One, and is responsible for their supervision. The expectation for guests are outlined in the [[Membership agreement | Membership Agreement]]. This vote does not change any aspect of that agreement. The Membership agreement is currently the primary document that governs guest behavior in the space.

A '''Club Host''' is the person designated to be responsible for the activities of the Club. The Club Host may be, but is NOT REQURIED to be a Pumping Station: One member. The only requirement for a Club Host is that they are not banned from the premises of Pumping Station: One. Club Hosts that are members in good standing also qualify as Sponsors for the Club and for Club Events. A Club Host may choose to pass responsibility for the Club to another person eligible to be a Club Host.

A '''Club Event''' is a group meeting or activity attended by members of the club and advertised beforehand to encourage general participation. Club Events are listed on the Pumping Station: One public calendar, as well as posted on the forum.

'''Club Minutes''' (referred to in brief as "Minutes") are a report of a scheduled club activity or meeting. The essential components of that report are
# a list of the names of people in attendance.
# a list of activities or topics of discussion, agreements, or arrangements that occurred during that specific activity or meeting.

An '''Area Club''' is a club that receives financial support and reserved space from an Area Host. Area Hosts are given significant autonomy in establishing the rules for their Area and how they spend their budget. Activities that need reserved space and are thematically aligned with the Area are often given exemption from normal Tidy Space rules when confined to space designated for that use by the Area Host.

=== Boosted Clubs ===

'''The Committee for Club Oversight''' (referred to in brief as "Club Oversight") is a committee formed by the Board to assist the Board Secretary in reviewing Club Minutes and making recommendations to the Board. Club Minutes, Boosted Club Host changes, and requests for funds, space, or membership, should be directed to Club Oversight. In the absence of a designated Committee, those items are instead sent directly to the Board Secretary. Decisions of the Committee should ideally be done by consensus, but in the case of an impasse, decisions can be made by vote. In the event of a tie vote of the committee, the President's vote is the tiebreaker. If the President is not part of the committee, the Vice President's vote becomes the tiebreaker. If neither of those offices are represented on the committee, the Secretary's vote is the tie breaker.

'''Boosted Clubs''' are groups of people that meet the following criteria:
# Have a designated Club Host
# Include at least one sponsor, which may be the same person as the Club Host in the case that the Club Host is a member
# Are recognized by the board or by vote as a Boosted Club
Boosted Clubs are expected to
# Hold (at a minimum) one boost-qualifying Club Event every calendar month
# Report Minutes via email to the Pumping Station: One Board Secretary.
Boosted Clubs may correlate to not-for-profit entities distinct and independent from Pumping Station: One but that share space and resources. Those clubs may share the name of their not-for-profit organization, but the Boosted Club and the organization remain separate entities. For example, if the Boosted Club is loses its status by Board or Member vote, the organization would still exist. Likewise, if the organization loses its charter from the state, the Boosted Club may still continue to organize Events. It is suggested that the leader of the organization also serve as the Club Host, but as the organization is distinct from the Club, this is not required.

Club Hosts of Boosted clubs hold more responsibility. While Club Hosts are not required to schedule Club Events or send Minutes themselves, they are ultimately responsible if these essential tasks are not performed. Boosted Club Hosts can pass responsibility for their club to a new eligible person, but they must inform Club Oversight about the change.

For a Club Event To meet the qualifications for Boosted status, a Club Event must meet the following criteria:
# It must appear on Pumping Station: One's calendar at least 72 hours before the event occurs, and the calendar post must accurately represent the event's actual place and time
# If all attendees are not members, must be attended by at least one Sponsor
# Must be open to attendance by any member of Pumping Station: One in good standing
The event can take many forms.
# It may be a meeting or activity where participants attend in person on the premises of Pumping Station: One
# It may be a virtual event where club participants interact through teleconferencing technology
# It may be a meeting or activity that takes place in person at a location within 30 minutes of travel via public transportation from the premises of Pumping Station: One.
Qualifying club events will NOT restrict Pumping Station: One members from attending based on an entry fee or other material remuneration. A Club Event can be held in a commercial establishment like a restaurant or cafe, on the basis that all attendees are not expected to purchase service; it is advised that those organizing such events make arrangements with the proprietors of those establishments beforehand.
This policy does not change the status quo with regard to existing clubs and their events. While all clubs are encouraged to appropriately advertise their activities to the membership (and when appropriate, to the public), make their events accessible, and meet regularly, these higher expectations are for Boosted Clubs and Clubs seeking Boosted status.

Club Minutes may contain any number of names of people who attended, but to count toward the criteria set for Boosted Clubs, there must be at least three people in attendance, and if there are people who are not members in that group, at least one of the group must be a sponsor.
Minutes for a scheduled meeting or activity must be submitted to Club Oversight within 8 days from the date of the scheduled meeting or activity. Keeping minutes and submitting them to Club Oversight is important for existing Boosted Clubs, and Clubs seeking Boosted status, but is strictly optional for all other groups and activities. Clubs may also send photographs taken during events to assist the board in promoting the mission of Pumping Station: One.

A Boosted Club that fails to hold events that attract the minimum attendance, or fails to report events in an accurate and timely manner will lose their boosted status. Its Club Host will no longer be eligible for waived membership for holding Club Events, and if the Club has reserved space, that space will become subject to either the Area Host's rules or the rules governing general areas. The Club Host will no longer be permitted to spend member funds earmarked for their Club's events.

Resources allocated to Boosted Clubs may also be increased or decreased by Club Oversight. Club Oversight should consider factors such as need for resources, the size of the Club, the frequency the Club meets, how much publicity the Club attracts, how well the Club is documented, how well the Club cleans up after events, how organized/clean/well-labelled their allocated space is, and finally the Club's history of regular attendance.

A Club that has lost its Boosted status can regain that status by following the steps expected of Clubs seeking Boosted status.

[[Category:Policy]]

Club Policy

2026-03-27T11:36:28Z

Hawleynr: Replaced page with language from the vote

Informal Club Policy

2026-03-27T11:34:39Z

Hawleynr:

{{Ambox|type=content|text=This page is not official policy, it is an informal summary. The full policy can be found at [[Club Policy]]}}

Clubs at PS:1 have existed almost as long as PS:1 itself has existed. Clubs arise as a corollary of the [[Membership_agreement#Guests|Membership Agreement section on Guests]] and the foundational concept of [[Just_Fucking_Do_It|JFDI]], and are governed by [[Be excellent to each other|Be Excellent to Each Other]], the [[Membership agreement|Membership Agreement]], and the [[Board Policy on Events]].

== What is a Club? ==

Some typical examples of clubs are groups that meet weekly, every other week, or monthly, are [[Beer Church]], [[NERP]], and [https://toool.us/ Toool]. For the purposes of Pumping Station: One, the definition of Club is vaguely defined intentionally. ''A '''Club''' is any group that has regular '''Club Events''', whose attendance is usually three people or more, and includes at least one member of PS:1 as a participant.'' A Club Event can be a shared work session, an in-person meeting, an off-site activity, or a group teleconferencing session.

This definition includes group activities not usually considered Club Events, like Small Metals Office Hours. The open-ended vagueness is intended so that Clubs have the freedom to grow and change, and not be constrained by bureaucratic definitions. Office Hours could become metal casting club, the Area Host could assign someone else to supervise it. When the area host leaves, the casting supervisor could become the new Area Host, and it could become office hours again. With a loose definition, none of this requires a new framework to think about the activity.

While most clubs don't require more than a space to meet, some clubs require designated space or funding. These are two special categories of clubs: Area Clubs and Boosted Clubs.

=== What is an Area Club? ===

[[Beer Church]], Wood Turning Club, and Photography Club are examples of Area Clubs. Clubs that require reserved or designated space within an Area Host's control require permission from the Area Host to operate. The expectations for their continued existence are based on whatever agreements are reached between the Club and the Area Host. Area Hosts may also choose to fund these clubs from their budget. There is an expectation that these clubs are thematically appropriate to their area, so Photography is appropriate for Arts, Beer Church's [[Beer_Church#Brewing_Station:_One | Brewing Station: One]] is appropriate for the Kitchen, and Wood Turning is appropriate for Woodshop. '''''Area Clubs''' are Clubs that use only Area Resources and operate under the supervision of an Area Host''. So Area Hosts can offer space and limited funding. Alternatively, Area Hosts can direct Clubs seeking funding and space in their Area to become Boosted Clubs.

=== What is a Boosted Club? ===

Clubs and Area Clubs are new names for existing practices. [[Boosted Clubs]] are a new framework invented in 2024 and established by vote in 2025.

[[Cycle station one|Cycle Station: One]], Renegade Recycling, and [[Power Racing Team]] are examples of Boosted Clubs. '''''Boosted Clubs''' are Clubs that receive more resources from Pumping Station: One, and meet higher expectations when it comes to participation, accountability, and transparency''. Boosted Clubs can be granted their own budget, and use reserved or designated space even if it is not assigned to an Area Host. The Host of a Boosted club may also be granted free membership. With permission, Boosted Clubs can use reserved or designated space within an Area Host's Area. They can also use space owned by Pumping Station: One that is not currently assigned to an Area Host. Boosted Clubs can be established by vote, but they can also be established by the [[Committee for Club Oversight]]. They are expected to report their activity to the Committee to maintain their status as Boosted Clubs.

If a Boosted Club fails to meet its reporting requirements or its participation levels fall below the expected baseline, it may loose its Boosted status and become a Club, and have the privileges rescinded. Boosted Clubs that demonstrate growing attendance and high participation may request more resources from the Committee. If a Boosted Club demonstrates continuous activity, high member participation, and good use of resources, it may be transformed into an Area by Board Vote.

== Starting a Club ==

If you are a member, you probably do not need anyone's permission to start a Club. Clubs give more reasons for people to join PS:1, and make it more rewarding to be a member. We like clubs, and have resources to help your club achieve its goals. Most clubs start small, with just a few people, meeting regularly for a short period of time. If you need to hold your events in a specific area or use specific tools, you should contact the Area Host in charge of that and get it cleared first. An Area Host can authorize non-members to use tools for the duration of the Club event with appropriate member supervision. If you are expecting a lot of members to attend, and the event will occupy a space for more than a couple of hours, you should also contact the Events Planner. In addition to coordinating events, the Events Planner can arrange food and supplies for your event.

By virtue of starting a club, you are the Club Host. You are responsible for the Club, and are the point of contact that the board and people interested in the club can go to for information. If you start a club as a group, you should pick one of your founders to be the official club host. If you're the Club Host, you can transfer the title to someone else if you choose; if you're just starting a small club, the title probably won't mean much, and you can have as little or as much responsibility as you like.

=== Boosted Club Hosts ===

If your club is a Boosted Club, the Club Host is responsible for making sure events are properly scheduled. The Club Host is also responsible for keeping Minutes and submitting them to the Committee for Club Oversight. While the host can delegate these activities to another participant, it is the Club Host's responsibility that they are performed. Only the Club Host is eligible for waived membership dues if that is granted by the board.

While Area Hosts are selected by the Board, Club Hosts are self-selected. A Club Host can transfer their title and responsibilities to another participant my messaging the Committee for Club Oversight. The outgoing Club Host retains their waived membership until the end of the month, and while it should be expected that the new Club Host will inherit the previous host's waived membership, the new Club Host's status is decided by the Committee.

== Posting to the Calendar ==

To put your club's events on the calendar contact a member of the Club Committee, though a number of people have access to the calendar and can also help you. While posting to the calendar isn't required, it can increase the number of people who attend and prevent events from accidentally overlapping in the same space.

=== Requirements for Boosted Events ===

Since Boosted Clubs are receiving more resources than other clubs, they have a higher expectation set on them for events. Boosted Clubs my hold any number of regularly scheduled events, but to retain their boosted status, they must hold at least one event every month that meets the following requirements.

Events should be posted to the [https://pumpingstationone.org/events/ Site Calendar], visible at pumpingstationone.org/events/, at least 72 hours before the event begins. It is also suggested that you post to the Discord calendar.

Boosted Club events are not required to be open to the general public, but they must be open to the membership. To qualify for boosted status, an event must be open to participation from any member of Pumping Station: One in good standing. Meeting on the premises of Pumping Station: One will fulfill this requirement. The event may also be virtual, in which case the teleconferencing link should at least be available to members on the official internal forum (Discord) if not the public calendar. All members in good standing who join should be granted access in a timely manner. The meeting or activity may also be held outside the premises of Pumping Station: One, in which case it must be within 30 minutes of travel via public transportation from PS:1's Elston and Addison location. If it is held within an establishment that restricts entry, free entry must be granted to all PS:1 members. If an event is held in a restaurant or cafe, attendees must not be expected to purchase service. It's advised that organizers make arrangements with owners of those establishments.

Finally, a Boosted event must have at least three participants to count toward the monthly requirement. Boosted events that are open to the general public can include non-members as some of those participants. All events must include at least one PS:1 member.

== Club Minutes ==

It is difficult for the board to attend or keep track of all of the events happening in the space. To assist the board is making good determinations on how to allocate resources, clubs can submit a report of attendance and activities. While this is not required of clubs, submitting minutes from at least one qualifying event a month is a requirement to maintain boosted status.

Example of Club Minutes here: (add me)

Club minutes must be submitted in a timely manner to meet the requirements for boosted status. It is suggested that minutes be submitted as soon as the event is finished, but minutes submitted 8 days after the end of the event will still qualify as timely.

== Getting Boosted Status for your Club ==

In addition to being established by vote, a Boosted Club can also be established by a majority vote by the board. Any club can request to be boosted by the board. Clubs that are granted boosted status are expected to meet the requirements for a Boosted Club for three consecutive months before their request.

To reiterate, those requirements are:

# Have a Club Host
# Have a meeting that meets boosted meeting requirements at least once a month.
## Open and accessible to all members
## Advertised on the public calendar at least 72 hours beforehand
## Be attended by at least 3 people, one of which must be a PS:1 member
## Submit minutes to the Committee for Club Oversight that includes a list of attendees and a record of activities (clubs at pumpingstationone dot org)

=== Why get Boosted Status for your Club? ===

Boosted Clubs are eligible for additional resources not available to other kinds of clubs. Like Area Clubs, Boosted Clubs can reserve space in an Area with permission from the Area Host, but they can also reserve space in areas not managed by an Area Host. Boosted Clubs can be granted storage in the general area. A Boosted Club Host can have their member dues waived. A Boosted Club host can be granted authorization to spend member funds up to an amount established by the committee. Any of all of these can be requested from the committee by the Club Host, though the committee may make their own determination on what to grant the Club and Club Host. The amount of resources granted should be commensurate with the level of activity, attendance, and need as reported in Club Minutes submitted to the committee.

=== Loosing Boosted Status for your Club ===

Boosted determinations are not permanent. If a club is not meeting attendance expectations, or the available resources for clubs is reduced, Club Oversight may choose to reduce or redistribute resources and privileges given to a Boosted Club. Club Oversight may also remove Boosted status from a Club entirely.

Clubs that do not meet the requirements for a Boosted Club for three consecutive months are eligible to have their boosted status revoked. Committee for Club Oversight is responsible for keeping track of Boosted Clubs and their status, and is responsible for announcing Boosted Clubs no longer eligible for boosted status to the board. The revocation is established by the committee, and the Secretary must add the revocation to the board minutes.

Boosted clubs who lose their Boosted status may continue to meet as Clubs or Area Clubs. The Club Host will no longer be eligible for waived membership dues. Infrastructure and tools built in space under stewardship by an Area Host and not explicitly registered to a Member become part of the Area, and are subject to asset removal by the Area Host. All projects are subject to normal red ticketing and tidy space policy. Infrastructure and tools built in an area not covered by an Area Host and not explicitly registered to a Member are property of PS:1. Projects are also subject to tidy space policy.

== Committee for Club Oversight ==

In addition to its responsibility for the financial health of the organization, the Board is responsible for organizing Areas and appointing Area hosts. In the past it has handled disputes between members until they passed responsibility for that to the Dispute Resolution Committee (DRC). Delegating ancillary tasks to committee is a prudent practice so the Board can better focus on its core responsibilities. The Committee for Club Oversight (as stipulated in the [[Bylaws#article-viii | Bylaws on Committees]]) must have two or more directors as members, and a majority of a committee’s membership will be directors.

Club Oversight can grant waived membership to the Club Host, and can grant a Club designated space that is not the responsibility of an Area Host. If the Committee has been granted funds by the membership to distribute to Clubs, it can also grant any amount of that budget to a Club Host for Club use. Club Oversight may also make recommendations to the Board to disperse funds to Clubs. It may also write membership votes to establish Club funds.

Not all Boosted Clubs will be granted funds, space, or waived membership for the Club Host. While there should be no expectation that each Boosted Club will be treated the same, the amount of support in terms of the scale of area granted or funds allocated should be influenced by the following criteria:

'''Need''' Clubs that need more resources for their activities should have sufficient event attendance to justify that level of support, but merely having well attended activities is not justification alone for requesting a large budget.

'''Size''' Clubs that hold events that regularly and consistently have more people in attendance should receive more resources than Clubs that have lower attendance, all other things being equal (AOTBE).

'''Frequency''' Clubs that hold more Boosted-qualifying events on a regular schedule should receive more resources than Clubs that meet less frequently, AOTBE.

'''Publicity''' Clubs that make efforts to attract more attention to their activities and by extension Pumping Station: One should receive more resources than Clubs that make less effort, AOTBE.

'''Documentation''' Clubs should have a page on the Wiki under the Club name. Currently Clubs are tagged with the category [[:Category:Interest_Groups|Interest Groups]]. Clubs with a better curated wiki page should receive more resources AOTBE.

'''Cleanliness''' Clubs should take care that outside of a club event, their storage areas are clean and well organized. Club items should not be left outside of the spaces designated for Club use, and should not obscure walkways. Bonus points for aesthetically pleasing organization systems. Clubs with a cleaner and better organized page should receive more resources AOTBE.

'''Signage''' Clubs should work with Club Oversight to clearly mark areas that are designated for Club use. Clubs should also create signage identifying spaces and storage designated for Club use. If Club spaces operate under different rules than typical spaces in Pumping Station: One, there should be signage communicating those expectations to the membership. Clubs with clearly marked spaces and storage, and who do a better job of communicating altered expectations to the membership (if appropriate) should receive more resources AOTBE.

'''Seniority''' Clubs have the privilege to wax and wane in membership and activity, and can dissolve at the whim of the Club Host. Clubs that only meet for a couple of months and then disappear can be frustrating to the membership, and Clubs that stand the test of time are preferred. Clubs that have a long history of meeting at regular intervals and continue to reliably meet should receive more resources than Clubs that newly achieve Boosted status, or that do not have a long history of regular events that meet the expectations for Boosted Status AOTBE. For Clubs that have existed before the Club Policy it is only required that events be published on the events calendar and have actually occurred to be relevant for measuring seniority, there was no culture of recording attendance before this Policy.

The Committee will be transparent. It must report all of its decisions to the Board, and those decisions should be noted in the Board minutes.

Informal Club Policy

2026-03-27T11:34:30Z

Hawleynr:

{{Ambox|type=content|text=This page is not official policy, it is an informal summary. The full policy can be found at [[lub Policy]]}}

Clubs at PS:1 have existed almost as long as PS:1 itself has existed. Clubs arise as a corollary of the [[Membership_agreement#Guests|Membership Agreement section on Guests]] and the foundational concept of [[Just_Fucking_Do_It|JFDI]], and are governed by [[Be excellent to each other|Be Excellent to Each Other]], the [[Membership agreement|Membership Agreement]], and the [[Board Policy on Events]].

== What is a Club? ==

Some typical examples of clubs are groups that meet weekly, every other week, or monthly, are [[Beer Church]], [[NERP]], and [https://toool.us/ Toool]. For the purposes of Pumping Station: One, the definition of Club is vaguely defined intentionally. ''A '''Club''' is any group that has regular '''Club Events''', whose attendance is usually three people or more, and includes at least one member of PS:1 as a participant.'' A Club Event can be a shared work session, an in-person meeting, an off-site activity, or a group teleconferencing session.

This definition includes group activities not usually considered Club Events, like Small Metals Office Hours. The open-ended vagueness is intended so that Clubs have the freedom to grow and change, and not be constrained by bureaucratic definitions. Office Hours could become metal casting club, the Area Host could assign someone else to supervise it. When the area host leaves, the casting supervisor could become the new Area Host, and it could become office hours again. With a loose definition, none of this requires a new framework to think about the activity.

While most clubs don't require more than a space to meet, some clubs require designated space or funding. These are two special categories of clubs: Area Clubs and Boosted Clubs.

=== What is an Area Club? ===

[[Beer Church]], Wood Turning Club, and Photography Club are examples of Area Clubs. Clubs that require reserved or designated space within an Area Host's control require permission from the Area Host to operate. The expectations for their continued existence are based on whatever agreements are reached between the Club and the Area Host. Area Hosts may also choose to fund these clubs from their budget. There is an expectation that these clubs are thematically appropriate to their area, so Photography is appropriate for Arts, Beer Church's [[Beer_Church#Brewing_Station:_One | Brewing Station: One]] is appropriate for the Kitchen, and Wood Turning is appropriate for Woodshop. '''''Area Clubs''' are Clubs that use only Area Resources and operate under the supervision of an Area Host''. So Area Hosts can offer space and limited funding. Alternatively, Area Hosts can direct Clubs seeking funding and space in their Area to become Boosted Clubs.

=== What is a Boosted Club? ===

Clubs and Area Clubs are new names for existing practices. [[Boosted Clubs]] are a new framework invented in 2024 and established by vote in 2025.

[[Cycle station one|Cycle Station: One]], Renegade Recycling, and [[Power Racing Team]] are examples of Boosted Clubs. '''''Boosted Clubs''' are Clubs that receive more resources from Pumping Station: One, and meet higher expectations when it comes to participation, accountability, and transparency''. Boosted Clubs can be granted their own budget, and use reserved or designated space even if it is not assigned to an Area Host. The Host of a Boosted club may also be granted free membership. With permission, Boosted Clubs can use reserved or designated space within an Area Host's Area. They can also use space owned by Pumping Station: One that is not currently assigned to an Area Host. Boosted Clubs can be established by vote, but they can also be established by the [[Committee for Club Oversight]]. They are expected to report their activity to the Committee to maintain their status as Boosted Clubs.

If a Boosted Club fails to meet its reporting requirements or its participation levels fall below the expected baseline, it may loose its Boosted status and become a Club, and have the privileges rescinded. Boosted Clubs that demonstrate growing attendance and high participation may request more resources from the Committee. If a Boosted Club demonstrates continuous activity, high member participation, and good use of resources, it may be transformed into an Area by Board Vote.

== Starting a Club ==

If you are a member, you probably do not need anyone's permission to start a Club. Clubs give more reasons for people to join PS:1, and make it more rewarding to be a member. We like clubs, and have resources to help your club achieve its goals. Most clubs start small, with just a few people, meeting regularly for a short period of time. If you need to hold your events in a specific area or use specific tools, you should contact the Area Host in charge of that and get it cleared first. An Area Host can authorize non-members to use tools for the duration of the Club event with appropriate member supervision. If you are expecting a lot of members to attend, and the event will occupy a space for more than a couple of hours, you should also contact the Events Planner. In addition to coordinating events, the Events Planner can arrange food and supplies for your event.

By virtue of starting a club, you are the Club Host. You are responsible for the Club, and are the point of contact that the board and people interested in the club can go to for information. If you start a club as a group, you should pick one of your founders to be the official club host. If you're the Club Host, you can transfer the title to someone else if you choose; if you're just starting a small club, the title probably won't mean much, and you can have as little or as much responsibility as you like.

=== Boosted Club Hosts ===

If your club is a Boosted Club, the Club Host is responsible for making sure events are properly scheduled. The Club Host is also responsible for keeping Minutes and submitting them to the Committee for Club Oversight. While the host can delegate these activities to another participant, it is the Club Host's responsibility that they are performed. Only the Club Host is eligible for waived membership dues if that is granted by the board.

While Area Hosts are selected by the Board, Club Hosts are self-selected. A Club Host can transfer their title and responsibilities to another participant my messaging the Committee for Club Oversight. The outgoing Club Host retains their waived membership until the end of the month, and while it should be expected that the new Club Host will inherit the previous host's waived membership, the new Club Host's status is decided by the Committee.

== Posting to the Calendar ==

To put your club's events on the calendar contact a member of the Club Committee, though a number of people have access to the calendar and can also help you. While posting to the calendar isn't required, it can increase the number of people who attend and prevent events from accidentally overlapping in the same space.

=== Requirements for Boosted Events ===

Since Boosted Clubs are receiving more resources than other clubs, they have a higher expectation set on them for events. Boosted Clubs my hold any number of regularly scheduled events, but to retain their boosted status, they must hold at least one event every month that meets the following requirements.

Events should be posted to the [https://pumpingstationone.org/events/ Site Calendar], visible at pumpingstationone.org/events/, at least 72 hours before the event begins. It is also suggested that you post to the Discord calendar.

Boosted Club events are not required to be open to the general public, but they must be open to the membership. To qualify for boosted status, an event must be open to participation from any member of Pumping Station: One in good standing. Meeting on the premises of Pumping Station: One will fulfill this requirement. The event may also be virtual, in which case the teleconferencing link should at least be available to members on the official internal forum (Discord) if not the public calendar. All members in good standing who join should be granted access in a timely manner. The meeting or activity may also be held outside the premises of Pumping Station: One, in which case it must be within 30 minutes of travel via public transportation from PS:1's Elston and Addison location. If it is held within an establishment that restricts entry, free entry must be granted to all PS:1 members. If an event is held in a restaurant or cafe, attendees must not be expected to purchase service. It's advised that organizers make arrangements with owners of those establishments.

Finally, a Boosted event must have at least three participants to count toward the monthly requirement. Boosted events that are open to the general public can include non-members as some of those participants. All events must include at least one PS:1 member.

== Club Minutes ==

It is difficult for the board to attend or keep track of all of the events happening in the space. To assist the board is making good determinations on how to allocate resources, clubs can submit a report of attendance and activities. While this is not required of clubs, submitting minutes from at least one qualifying event a month is a requirement to maintain boosted status.

Example of Club Minutes here: (add me)

Club minutes must be submitted in a timely manner to meet the requirements for boosted status. It is suggested that minutes be submitted as soon as the event is finished, but minutes submitted 8 days after the end of the event will still qualify as timely.

== Getting Boosted Status for your Club ==

In addition to being established by vote, a Boosted Club can also be established by a majority vote by the board. Any club can request to be boosted by the board. Clubs that are granted boosted status are expected to meet the requirements for a Boosted Club for three consecutive months before their request.

To reiterate, those requirements are:

# Have a Club Host
# Have a meeting that meets boosted meeting requirements at least once a month.
## Open and accessible to all members
## Advertised on the public calendar at least 72 hours beforehand
## Be attended by at least 3 people, one of which must be a PS:1 member
## Submit minutes to the Committee for Club Oversight that includes a list of attendees and a record of activities (clubs at pumpingstationone dot org)

=== Why get Boosted Status for your Club? ===

Boosted Clubs are eligible for additional resources not available to other kinds of clubs. Like Area Clubs, Boosted Clubs can reserve space in an Area with permission from the Area Host, but they can also reserve space in areas not managed by an Area Host. Boosted Clubs can be granted storage in the general area. A Boosted Club Host can have their member dues waived. A Boosted Club host can be granted authorization to spend member funds up to an amount established by the committee. Any of all of these can be requested from the committee by the Club Host, though the committee may make their own determination on what to grant the Club and Club Host. The amount of resources granted should be commensurate with the level of activity, attendance, and need as reported in Club Minutes submitted to the committee.

=== Loosing Boosted Status for your Club ===

Boosted determinations are not permanent. If a club is not meeting attendance expectations, or the available resources for clubs is reduced, Club Oversight may choose to reduce or redistribute resources and privileges given to a Boosted Club. Club Oversight may also remove Boosted status from a Club entirely.

Clubs that do not meet the requirements for a Boosted Club for three consecutive months are eligible to have their boosted status revoked. Committee for Club Oversight is responsible for keeping track of Boosted Clubs and their status, and is responsible for announcing Boosted Clubs no longer eligible for boosted status to the board. The revocation is established by the committee, and the Secretary must add the revocation to the board minutes.

Boosted clubs who lose their Boosted status may continue to meet as Clubs or Area Clubs. The Club Host will no longer be eligible for waived membership dues. Infrastructure and tools built in space under stewardship by an Area Host and not explicitly registered to a Member become part of the Area, and are subject to asset removal by the Area Host. All projects are subject to normal red ticketing and tidy space policy. Infrastructure and tools built in an area not covered by an Area Host and not explicitly registered to a Member are property of PS:1. Projects are also subject to tidy space policy.

== Committee for Club Oversight ==

In addition to its responsibility for the financial health of the organization, the Board is responsible for organizing Areas and appointing Area hosts. In the past it has handled disputes between members until they passed responsibility for that to the Dispute Resolution Committee (DRC). Delegating ancillary tasks to committee is a prudent practice so the Board can better focus on its core responsibilities. The Committee for Club Oversight (as stipulated in the [[Bylaws#article-viii | Bylaws on Committees]]) must have two or more directors as members, and a majority of a committee’s membership will be directors.

Club Oversight can grant waived membership to the Club Host, and can grant a Club designated space that is not the responsibility of an Area Host. If the Committee has been granted funds by the membership to distribute to Clubs, it can also grant any amount of that budget to a Club Host for Club use. Club Oversight may also make recommendations to the Board to disperse funds to Clubs. It may also write membership votes to establish Club funds.

Not all Boosted Clubs will be granted funds, space, or waived membership for the Club Host. While there should be no expectation that each Boosted Club will be treated the same, the amount of support in terms of the scale of area granted or funds allocated should be influenced by the following criteria:

'''Need''' Clubs that need more resources for their activities should have sufficient event attendance to justify that level of support, but merely having well attended activities is not justification alone for requesting a large budget.

'''Size''' Clubs that hold events that regularly and consistently have more people in attendance should receive more resources than Clubs that have lower attendance, all other things being equal (AOTBE).

'''Frequency''' Clubs that hold more Boosted-qualifying events on a regular schedule should receive more resources than Clubs that meet less frequently, AOTBE.

'''Publicity''' Clubs that make efforts to attract more attention to their activities and by extension Pumping Station: One should receive more resources than Clubs that make less effort, AOTBE.

'''Documentation''' Clubs should have a page on the Wiki under the Club name. Currently Clubs are tagged with the category [[:Category:Interest_Groups|Interest Groups]]. Clubs with a better curated wiki page should receive more resources AOTBE.

'''Cleanliness''' Clubs should take care that outside of a club event, their storage areas are clean and well organized. Club items should not be left outside of the spaces designated for Club use, and should not obscure walkways. Bonus points for aesthetically pleasing organization systems. Clubs with a cleaner and better organized page should receive more resources AOTBE.

'''Signage''' Clubs should work with Club Oversight to clearly mark areas that are designated for Club use. Clubs should also create signage identifying spaces and storage designated for Club use. If Club spaces operate under different rules than typical spaces in Pumping Station: One, there should be signage communicating those expectations to the membership. Clubs with clearly marked spaces and storage, and who do a better job of communicating altered expectations to the membership (if appropriate) should receive more resources AOTBE.

'''Seniority''' Clubs have the privilege to wax and wane in membership and activity, and can dissolve at the whim of the Club Host. Clubs that only meet for a couple of months and then disappear can be frustrating to the membership, and Clubs that stand the test of time are preferred. Clubs that have a long history of meeting at regular intervals and continue to reliably meet should receive more resources than Clubs that newly achieve Boosted status, or that do not have a long history of regular events that meet the expectations for Boosted Status AOTBE. For Clubs that have existed before the Club Policy it is only required that events be published on the events calendar and have actually occurred to be relevant for measuring seniority, there was no culture of recording attendance before this Policy.

The Committee will be transparent. It must report all of its decisions to the Board, and those decisions should be noted in the Board minutes.

Informal Club Policy

2026-03-27T11:32:38Z

Hawleynr: Removed protection from "Informal Club Policy"

Clubs at PS:1 have existed almost as long as PS:1 itself has existed. Clubs arise as a corollary of the [[Membership_agreement#Guests|Membership Agreement section on Guests]] and the foundational concept of [[Just_Fucking_Do_It|JFDI]], and are governed by [[Be excellent to each other|Be Excellent to Each Other]], the [[Membership agreement|Membership Agreement]], and the [[Board Policy on Events]].

== What is a Club? ==

Some typical examples of clubs are groups that meet weekly, every other week, or monthly, are [[Beer Church]], [[NERP]], and [https://toool.us/ Toool]. For the purposes of Pumping Station: One, the definition of Club is vaguely defined intentionally. ''A '''Club''' is any group that has regular '''Club Events''', whose attendance is usually three people or more, and includes at least one member of PS:1 as a participant.'' A Club Event can be a shared work session, an in-person meeting, an off-site activity, or a group teleconferencing session.

This definition includes group activities not usually considered Club Events, like Small Metals Office Hours. The open-ended vagueness is intended so that Clubs have the freedom to grow and change, and not be constrained by bureaucratic definitions. Office Hours could become metal casting club, the Area Host could assign someone else to supervise it. When the area host leaves, the casting supervisor could become the new Area Host, and it could become office hours again. With a loose definition, none of this requires a new framework to think about the activity.

While most clubs don't require more than a space to meet, some clubs require designated space or funding. These are two special categories of clubs: Area Clubs and Boosted Clubs.

=== What is an Area Club? ===

[[Beer Church]], Wood Turning Club, and Photography Club are examples of Area Clubs. Clubs that require reserved or designated space within an Area Host's control require permission from the Area Host to operate. The expectations for their continued existence are based on whatever agreements are reached between the Club and the Area Host. Area Hosts may also choose to fund these clubs from their budget. There is an expectation that these clubs are thematically appropriate to their area, so Photography is appropriate for Arts, Beer Church's [[Beer_Church#Brewing_Station:_One | Brewing Station: One]] is appropriate for the Kitchen, and Wood Turning is appropriate for Woodshop. '''''Area Clubs''' are Clubs that use only Area Resources and operate under the supervision of an Area Host''. So Area Hosts can offer space and limited funding. Alternatively, Area Hosts can direct Clubs seeking funding and space in their Area to become Boosted Clubs.

=== What is a Boosted Club? ===

Clubs and Area Clubs are new names for existing practices. [[Boosted Clubs]] are a new framework invented in 2024 and established by vote in 2025.

[[Cycle station one|Cycle Station: One]], Renegade Recycling, and [[Power Racing Team]] are examples of Boosted Clubs. '''''Boosted Clubs''' are Clubs that receive more resources from Pumping Station: One, and meet higher expectations when it comes to participation, accountability, and transparency''. Boosted Clubs can be granted their own budget, and use reserved or designated space even if it is not assigned to an Area Host. The Host of a Boosted club may also be granted free membership. With permission, Boosted Clubs can use reserved or designated space within an Area Host's Area. They can also use space owned by Pumping Station: One that is not currently assigned to an Area Host. Boosted Clubs can be established by vote, but they can also be established by the [[Committee for Club Oversight]]. They are expected to report their activity to the Committee to maintain their status as Boosted Clubs.

If a Boosted Club fails to meet its reporting requirements or its participation levels fall below the expected baseline, it may loose its Boosted status and become a Club, and have the privileges rescinded. Boosted Clubs that demonstrate growing attendance and high participation may request more resources from the Committee. If a Boosted Club demonstrates continuous activity, high member participation, and good use of resources, it may be transformed into an Area by Board Vote.

== Starting a Club ==

If you are a member, you probably do not need anyone's permission to start a Club. Clubs give more reasons for people to join PS:1, and make it more rewarding to be a member. We like clubs, and have resources to help your club achieve its goals. Most clubs start small, with just a few people, meeting regularly for a short period of time. If you need to hold your events in a specific area or use specific tools, you should contact the Area Host in charge of that and get it cleared first. An Area Host can authorize non-members to use tools for the duration of the Club event with appropriate member supervision. If you are expecting a lot of members to attend, and the event will occupy a space for more than a couple of hours, you should also contact the Events Planner. In addition to coordinating events, the Events Planner can arrange food and supplies for your event.

By virtue of starting a club, you are the Club Host. You are responsible for the Club, and are the point of contact that the board and people interested in the club can go to for information. If you start a club as a group, you should pick one of your founders to be the official club host. If you're the Club Host, you can transfer the title to someone else if you choose; if you're just starting a small club, the title probably won't mean much, and you can have as little or as much responsibility as you like.

=== Boosted Club Hosts ===

If your club is a Boosted Club, the Club Host is responsible for making sure events are properly scheduled. The Club Host is also responsible for keeping Minutes and submitting them to the Committee for Club Oversight. While the host can delegate these activities to another participant, it is the Club Host's responsibility that they are performed. Only the Club Host is eligible for waived membership dues if that is granted by the board.

While Area Hosts are selected by the Board, Club Hosts are self-selected. A Club Host can transfer their title and responsibilities to another participant my messaging the Committee for Club Oversight. The outgoing Club Host retains their waived membership until the end of the month, and while it should be expected that the new Club Host will inherit the previous host's waived membership, the new Club Host's status is decided by the Committee.

== Posting to the Calendar ==

To put your club's events on the calendar contact a member of the Club Committee, though a number of people have access to the calendar and can also help you. While posting to the calendar isn't required, it can increase the number of people who attend and prevent events from accidentally overlapping in the same space.

=== Requirements for Boosted Events ===

Since Boosted Clubs are receiving more resources than other clubs, they have a higher expectation set on them for events. Boosted Clubs my hold any number of regularly scheduled events, but to retain their boosted status, they must hold at least one event every month that meets the following requirements.

Events should be posted to the [https://pumpingstationone.org/events/ Site Calendar], visible at pumpingstationone.org/events/, at least 72 hours before the event begins. It is also suggested that you post to the Discord calendar.

Boosted Club events are not required to be open to the general public, but they must be open to the membership. To qualify for boosted status, an event must be open to participation from any member of Pumping Station: One in good standing. Meeting on the premises of Pumping Station: One will fulfill this requirement. The event may also be virtual, in which case the teleconferencing link should at least be available to members on the official internal forum (Discord) if not the public calendar. All members in good standing who join should be granted access in a timely manner. The meeting or activity may also be held outside the premises of Pumping Station: One, in which case it must be within 30 minutes of travel via public transportation from PS:1's Elston and Addison location. If it is held within an establishment that restricts entry, free entry must be granted to all PS:1 members. If an event is held in a restaurant or cafe, attendees must not be expected to purchase service. It's advised that organizers make arrangements with owners of those establishments.

Finally, a Boosted event must have at least three participants to count toward the monthly requirement. Boosted events that are open to the general public can include non-members as some of those participants. All events must include at least one PS:1 member.

== Club Minutes ==

It is difficult for the board to attend or keep track of all of the events happening in the space. To assist the board is making good determinations on how to allocate resources, clubs can submit a report of attendance and activities. While this is not required of clubs, submitting minutes from at least one qualifying event a month is a requirement to maintain boosted status.

Example of Club Minutes here: (add me)

Club minutes must be submitted in a timely manner to meet the requirements for boosted status. It is suggested that minutes be submitted as soon as the event is finished, but minutes submitted 8 days after the end of the event will still qualify as timely.

== Getting Boosted Status for your Club ==

In addition to being established by vote, a Boosted Club can also be established by a majority vote by the board. Any club can request to be boosted by the board. Clubs that are granted boosted status are expected to meet the requirements for a Boosted Club for three consecutive months before their request.

To reiterate, those requirements are:

# Have a Club Host
# Have a meeting that meets boosted meeting requirements at least once a month.
## Open and accessible to all members
## Advertised on the public calendar at least 72 hours beforehand
## Be attended by at least 3 people, one of which must be a PS:1 member
## Submit minutes to the Committee for Club Oversight that includes a list of attendees and a record of activities (clubs at pumpingstationone dot org)

=== Why get Boosted Status for your Club? ===

Boosted Clubs are eligible for additional resources not available to other kinds of clubs. Like Area Clubs, Boosted Clubs can reserve space in an Area with permission from the Area Host, but they can also reserve space in areas not managed by an Area Host. Boosted Clubs can be granted storage in the general area. A Boosted Club Host can have their member dues waived. A Boosted Club host can be granted authorization to spend member funds up to an amount established by the committee. Any of all of these can be requested from the committee by the Club Host, though the committee may make their own determination on what to grant the Club and Club Host. The amount of resources granted should be commensurate with the level of activity, attendance, and need as reported in Club Minutes submitted to the committee.

=== Loosing Boosted Status for your Club ===

Boosted determinations are not permanent. If a club is not meeting attendance expectations, or the available resources for clubs is reduced, Club Oversight may choose to reduce or redistribute resources and privileges given to a Boosted Club. Club Oversight may also remove Boosted status from a Club entirely.

Clubs that do not meet the requirements for a Boosted Club for three consecutive months are eligible to have their boosted status revoked. Committee for Club Oversight is responsible for keeping track of Boosted Clubs and their status, and is responsible for announcing Boosted Clubs no longer eligible for boosted status to the board. The revocation is established by the committee, and the Secretary must add the revocation to the board minutes.

Boosted clubs who lose their Boosted status may continue to meet as Clubs or Area Clubs. The Club Host will no longer be eligible for waived membership dues. Infrastructure and tools built in space under stewardship by an Area Host and not explicitly registered to a Member become part of the Area, and are subject to asset removal by the Area Host. All projects are subject to normal red ticketing and tidy space policy. Infrastructure and tools built in an area not covered by an Area Host and not explicitly registered to a Member are property of PS:1. Projects are also subject to tidy space policy.

== Committee for Club Oversight ==

In addition to its responsibility for the financial health of the organization, the Board is responsible for organizing Areas and appointing Area hosts. In the past it has handled disputes between members until they passed responsibility for that to the Dispute Resolution Committee (DRC). Delegating ancillary tasks to committee is a prudent practice so the Board can better focus on its core responsibilities. The Committee for Club Oversight (as stipulated in the [[Bylaws#article-viii | Bylaws on Committees]]) must have two or more directors as members, and a majority of a committee’s membership will be directors.

Club Oversight can grant waived membership to the Club Host, and can grant a Club designated space that is not the responsibility of an Area Host. If the Committee has been granted funds by the membership to distribute to Clubs, it can also grant any amount of that budget to a Club Host for Club use. Club Oversight may also make recommendations to the Board to disperse funds to Clubs. It may also write membership votes to establish Club funds.

Not all Boosted Clubs will be granted funds, space, or waived membership for the Club Host. While there should be no expectation that each Boosted Club will be treated the same, the amount of support in terms of the scale of area granted or funds allocated should be influenced by the following criteria:

'''Need''' Clubs that need more resources for their activities should have sufficient event attendance to justify that level of support, but merely having well attended activities is not justification alone for requesting a large budget.

'''Size''' Clubs that hold events that regularly and consistently have more people in attendance should receive more resources than Clubs that have lower attendance, all other things being equal (AOTBE).

'''Frequency''' Clubs that hold more Boosted-qualifying events on a regular schedule should receive more resources than Clubs that meet less frequently, AOTBE.

'''Publicity''' Clubs that make efforts to attract more attention to their activities and by extension Pumping Station: One should receive more resources than Clubs that make less effort, AOTBE.

'''Documentation''' Clubs should have a page on the Wiki under the Club name. Currently Clubs are tagged with the category [[:Category:Interest_Groups|Interest Groups]]. Clubs with a better curated wiki page should receive more resources AOTBE.

'''Cleanliness''' Clubs should take care that outside of a club event, their storage areas are clean and well organized. Club items should not be left outside of the spaces designated for Club use, and should not obscure walkways. Bonus points for aesthetically pleasing organization systems. Clubs with a cleaner and better organized page should receive more resources AOTBE.

'''Signage''' Clubs should work with Club Oversight to clearly mark areas that are designated for Club use. Clubs should also create signage identifying spaces and storage designated for Club use. If Club spaces operate under different rules than typical spaces in Pumping Station: One, there should be signage communicating those expectations to the membership. Clubs with clearly marked spaces and storage, and who do a better job of communicating altered expectations to the membership (if appropriate) should receive more resources AOTBE.

'''Seniority''' Clubs have the privilege to wax and wane in membership and activity, and can dissolve at the whim of the Club Host. Clubs that only meet for a couple of months and then disappear can be frustrating to the membership, and Clubs that stand the test of time are preferred. Clubs that have a long history of meeting at regular intervals and continue to reliably meet should receive more resources than Clubs that newly achieve Boosted status, or that do not have a long history of regular events that meet the expectations for Boosted Status AOTBE. For Clubs that have existed before the Club Policy it is only required that events be published on the events calendar and have actually occurred to be relevant for measuring seniority, there was no culture of recording attendance before this Policy.

The Committee will be transparent. It must report all of its decisions to the Board, and those decisions should be noted in the Board minutes.

''' This Policy was created by the [[Club Vote]] on January 28, 2025.'''

[[Category:Policy]]

Informal Club Policy

2026-03-27T11:32:20Z

Hawleynr: Hawleynr moved page Club Policy to Informal Club Policy without leaving a redirect: cleaning up official policy pages

Informal Club Policy

2026-03-27T11:29:33Z

Hawleynr: Protected "Club Policy": Official Policy pages are edited by the Board Secretary ([Edit=Allow only administrators] (indefinite) [Move=Allow only administrators] (indefinite))

Member Storage Registry

2026-03-22T19:52:58Z

Hawleynr: /* New Locker Registry */

2026 CTO Budget Amendment

2026-03-20T01:24:55Z

Hawleynr:

== Title==
2026 CTO Budget Amendment

== Sponsor ==
Nick Hawley
== Co-Sponsors ==
Sky Nova 
Andrew Locke 
Joe Mertz

== Background ==
We made a typo in the [[2026 Q2-Q4 Budget Vote|2026 Q2-Q4 budget vote]], and accidentally assigned the proposed CTO budget to Gen Ops. Separately, there was an additional cost related to the wiki migration that we didn't plan for. Details on the plans for the $12,200 can be found [https://docs.google.com/spreadsheets/d/1IIj6tO%20ENivaaQUWQSF2BK1DQO1RGuVSNRdqtm2-PA0/edit?gid=1093179814 here]

== Synopsis ==
This vote corrects the typo by revoking $12,200 from GenOps (leaving GenOps with $20,250.00 from the Q2-Q4 budget and $29,023.00 from the 2026 Q1 Area and Annual Critical Infrastructure budget), and grants authorization for that $12,200 to the CTO and adds an additional $1k to cover wiki fees.

== Language of the Vote ==
Authorize the board to spend up to an additional $13,200.00 to cover CTO expenditures for the fiscal year of 2026 beyond the previously approved $5,500.00 in the 2026 Q1 Area and Annual Critical Infrastructure budget. The board assigns this spending authority to the CTO. This spending authorization goes into effect upon passing of the vote and expires 12-31-2026.

Revoke $12,200 of the spending authorization mistakenly granted to the General Operations team in the Q2-Q4 budget vote.

== Schedule ==
==== Proposal Date ====
Date this proposal was posted to the membership and a request for a vote date was sent to the Board.

'''[3/13/2026]'''

==== Member Input ====
Does the Sponsor choose to open the language of the vote for changes due to member input? (optional and can be modified at any time)

'''[X] YES [ ] NO'''

==== Vote Announcement and Beginning Date of the Discussion Period ====
The announcement date of the vote proposal is the beginning date of the seven-day (minimum) posting and Member discussion period. (Certain exceptional vote types have longer discussion periods. Check the Bylaws if you are unsure.)'' If the Sponsor has chosen to include member input, suggested edits can be made in a shared document or other collaborative vehicle until the language is locked. The sponsor can stop taking suggestions at any time. ''

'''[3/13/2026]'''

==== Language Lock Date and Start of Voting ====
Five days prior to the Day of the Vote, the vote language is locked, all edits are frozen, and the language of the vote is converted to a pdf file. Ballots that include the pdf are sent to the Membership, and electronic voting begins. '' Note that the minimum discussion period of seven days leaves only two days for changes before the lock takes place. ''

'''[3/19/2026]'''

==== Day of the Vote ====

Date the Board has assigned for the vote. The Day of the Vote is the day the vote closes.

'''[3/24/2026]'''

== Vote Results ==
Quorum:[76]
Yea Votes: [ ]
Nay Votes: [ ]
Present or Abstain: [ ]

[[Category:Votes]]
[[Category:2026 Votes]]

Board Meeting Notes 2026-03-17

2026-03-18T00:47:00Z

2026-02-18T01:48:16Z

Hawleynr:

{{Board Meeting Notes
| Previous YYYY-MM-DD= 2026-02-03
| Next YYYY-MM-DD= 2026-03-03
| YYYY=2026
}}

Meeting Start:

== Attendance ==
* Board Members
**James Lamken
** Nicholas Hawley
** Andrew Locke
** Ian Sampson
** Thomas Repasky
** Aaron Houska
** Lindsay Moore
** Jennie Plasterer (remote)

* Other Members
** Many - this was a crowded one

== Agenda ==
*Intro/mail/etc (700-705)
* Genops update (705-710)
** Electrical work schedule, budget
* Treasury Updates (710-715)
** US Bank (Nick)
** 2025 write-offs for board approval
** Q2-Q4 Budget (Locke)
* Volunteer Audit Update (Nick/Locke/Thomas) (715-720)
* Area Host Review Update (Ian) (720-725)
*club oversight (725-730)
**budget, spending, roll call, and storage
* check cameras from evening after last board meeting? (books) (735-740)
* DRC update/governance doc/etc? (740-745)
* Specialty 3D area host applications (745-750)
* Debbie C has asked to speak to the board (750-800)

== Minutes ==
=== Items for Member Meeting ===
* Something about treasury/budget/5 year planning. Keep it concise.
=== Committee / Commission / Team / Volunteer / Other Reports ===

Are you working on something for PS:1, and want to tell the board how it's going?

=== Mail ===

=== Financial Report ===
* '''Chase Checking:''' $101,098.40
* '''Chase Savings:''' $1,017.08
* '''PEX Account Balance:''' $5,087.68
* '''PEX Total Funds:''' $14,774.38
* '''PayPal:''' $4,213.04
* '''Emergency Building Reserve:''' $60,000
**''note that the emergency building reserve is within the bank accounts, not separate from them''
* '''Available for Votes:''' $42,115.48
**''note that as of 1/20/2026, this is calculated as (Checking + Savings) - (emergency building reserve)

=== Membership Report ===

* '''Number of Members:''' 754
* '''Quorum:''' 76

=== Freshdesk ===

Login link: https://pumpingstationone.freshdesk.com

=== Minutes ===

* No important mail
* Genops has an electrical work day scheduled 3/7, comms sent to membership via email
* Treasury
** Nick working on US Bank account opening
** ~3k in no-receipt write offs for 2025, list available upon request
** Locke working on Q2-Q4 budget, should be on discord in advance of the next board meeting
* Volunteer audit - no meaningful updates
** One recent volunteer billed accidentally, locke and nick to address
* Area host review
** Ian sent out emails to area hosts, responses starting to come in
** Anyone who wants to participate, talk to Ian
* Club Oversight
** Granted free storage to Recycling and WCARS
** No more names on minutes at TOOL
** Moving committee comms to public
** Requesting $3k for 2026 budget
*** Also requesting PEX card for Cycle Station Host
* Books requests a review of the cameras from 2 weeks ago
** This footage will be used in a future complaint
* DRC update
** No major update, plans to revise governance doc and overall DRC process
** Potentially involved in bylaw update
* Specialty 3d area
** Last board meeting we removed Shauen as host, so currently vacancy
** 2 applications recieved - tyler and daf. tyler is present at the meeting
*** tyler shares his background in 3d printing
**** he has been a member since december
**** he imagines a minimum of 2-4 hours per week that he would commit to
**** wants to get sla printing off of paid parts style, and eventually add sla capability
*** Discussion of multiple people responsible, potentially accepting both people
** Suggestion of both Tyler and Daf work on this for a month and come back to the board with more info
* Debbie addresses the board
** The Secretary will update these minutes in more detail at a later time.

== Votes ==
* Board votes to check cameras last tuesday night 2/3 to see what happened in Electronics and Laser
** Vote passes
* Thomas calls a vote to give Tyler and Daf free membership for one month
** The vote fails

[[Category:Board_Meetings]]
[[Category:2026 Board Meetings]]

Board Meeting Notes 2026-02-17

2026-02-18T01:47:17Z

Hawleynr:

{{Board Meeting Notes
| Previous YYYY-MM-DD= 2026-02-03
| Next YYYY-MM-DD= 2026-03-03
| YYYY=2026
}}

Meeting Start:

== Attendance ==
* Board Members
**James Lamken
** Nicholas Hawley
** Andrew Locke
**

* Other Members
**

== Agenda ==
*Intro/mail/etc (700-705)
* Genops update (705-710)
** Electrical work schedule, budget
* Treasury Updates (710-715)
** US Bank (Nick)
** 2025 write-offs for board approval
** Q2-Q4 Budget (Locke)
* Volunteer Audit Update (Nick/Locke/Thomas) (715-720)
* Area Host Review Update (Ian) (720-725)
*club oversight (725-730)
**budget, spending, roll call, and storage
* check cameras from evening after last board meeting? (books) (735-740)
* DRC update/governance doc/etc? (740-745)
* Specialty 3D area host applications (745-750)
* Debbie C has asked to speak to the board (750-800)

== Minutes ==
=== Items for Member Meeting ===
* Something about treasury/budget/5 year planning. Keep it concise.
=== Committee / Commission / Team / Volunteer / Other Reports ===

Are you working on something for PS:1, and want to tell the board how it's going?

=== Mail ===

=== Financial Report ===
* '''Chase Checking:''' $101,098.40
* '''Chase Savings:''' $1,017.08
* '''PEX Account Balance:''' $5,087.68
* '''PEX Total Funds:''' $14,774.38
* '''PayPal:''' $4,213.04
* '''Emergency Building Reserve:''' $60,000
**''note that the emergency building reserve is within the bank accounts, not separate from them''
* '''Available for Votes:''' $42,115.48
**''note that as of 1/20/2026, this is calculated as (Checking + Savings) - (emergency building reserve)

=== Membership Report ===

* '''Number of Members:''' 754
* '''Quorum:''' 76

=== Freshdesk ===

Login link: https://pumpingstationone.freshdesk.com

=== Minutes ===

* No important mail
* Genops has an electrical work day scheduled 3/7, comms sent to membership via email
* Treasury
** Nick working on US Bank account opening
** ~3k in no-receipt write offs for 2025, list available upon request
** Locke working on Q2-Q4 budget, should be on discord in advance of the next board meeting
* Volunteer audit - no meaningful updates
** One recent volunteer billed accidentally, locke and nick to address
* Area host review
** Ian sent out emails to area hosts, responses starting to come in
** Anyone who wants to participate, talk to Ian
* Club Oversight
** Granted free storage to Recycling and WCARS
** No more names on minutes at TOOL
** Moving committee comms to public
** Requesting $3k for 2026 budget
*** Also requesting PEX card for Cycle Station Host
* Books requests a review of the cameras from 2 weeks ago
** This footage will be used in a future complaint
* DRC update
** No major update, plans to revise governance doc and overall DRC process
** Potentially involved in bylaw update
* Specialty 3d area
** Last board meeting we removed Shauen as host, so currently vacancy
** 2 applications recieved - tyler and daf. tyler is present at the meeting
*** tyler shares his background in 3d printing
**** he has been a member since december
**** he imagines a minimum of 2-4 hours per week that he would commit to
**** wants to get sla printing off of paid parts style, and eventually add sla capability
*** Discussion of multiple people responsible, potentially accepting both people
** Suggestion of both Tyler and Daf work on this for a month and come back to the board with more info
* Debbie addresses the board
** The Secretary will update these minutes in more detail at a later time.

== Votes ==
* Board votes to check cameras last tuesday night 2/3 to see what happened in Electronics and Laser
** Vote passes
* Thomas calls a vote to give Tyler and Daf free membership for one month
** The vote fails

[[Category:Board_Meetings]]
[[Category:2026 Board Meetings]]

Board Meeting Notes 2026-02-17

2026-02-17T23:08:25Z

Hawleynr:

{{Board Meeting Notes
| Previous YYYY-MM-DD= 2026-02-03
| Next YYYY-MM-DD= 2026-03-03
| YYYY=2026
}}

Meeting Start:

== Attendance ==
* Board Members
**James Lamken
** Nicholas Hawley
** Andrew Locke
**

* Other Members
**

== Agenda ==
*Intro/mail/etc (700-705)
* Genops update (705-710)
** Electrical work schedule, budget
* Treasury Updates (710-715)
** US Bank (Nick)
** 2025 write-offs for board approval
** Q2-Q4 Budget (Locke)
* Volunteer Audit Update (Nick/Locke/Thomas) (715-720)
* Area Host Review Update (Ian) (720-725)
*club oversight (725-730)
**budget, spending, roll call, and storage
* check cameras from evening after last board meeting? (books) (735-740)
* DRC update/governance doc/etc? (740-745)
* Specialty 3D area host applications (745-750)
* Debbie C has asked to speak to the board (750-800)

== Minutes ==
=== Items for Member Meeting ===
* Something about treasury/budget/5 year planning. Keep it concise.
=== Committee / Commission / Team / Volunteer / Other Reports ===

Are you working on something for PS:1, and want to tell the board how it's going?

=== Mail ===

=== Financial Report ===
* '''Chase Checking:''' $101,098.40
* '''Chase Savings:''' $1,017.08
* '''PEX Account Balance:''' $5,087.68
* '''PEX Total Funds:''' $14,774.38
* '''PayPal:''' $4,213.04
* '''Emergency Building Reserve:''' $60,000
**''note that the emergency building reserve is within the bank accounts, not separate from them''
* '''Available for Votes:''' $42,115.48
**''note that as of 1/20/2026, this is calculated as (Checking + Savings) - (emergency building reserve)

=== Membership Report ===

* '''Number of Members:''' 754
* '''Quorum:''' 76

=== Freshdesk ===

Login link: https://pumpingstationone.freshdesk.com

=== Minutes ===

== Votes ==

[[Category:Board_Meetings]]
[[Category:2026 Board Meetings]]