View source for Bylaws rewrite 2010

This document details the operation of Pumping Station: One.
== Purpose ==
=== Statement of Purpose ===
Pumping Station: One, NFP is organized exclusively for charitable, educational, and scientific purposes within the
meaning of Section 501(c)(3) of the Internal Revenue Code of 1986 (or the corresponding section of any future United
States Internal Revenue law). Its mission is to foster a collaborative environment wherein people can explore and
create intersections between technology, science, art, and culture.

=== Specific Goals ===
* Acquire and maintain a collaborative workspace for communal use by all members.
* Foster a creative, collaborative environment for experimentation and development in technology and art.
* Interact with the local community that our space is situated in through education and cultural participation.
* Share our developments and ideas with the world at large.
* Facilitate communication with other spaces and colleagues nationally and internationally. Invite experts and other creative individuals to share their ideas and projects.
<br />

== Location ==
Pumping Station: One shall continuously maintain in the State of Illinois a registered office and a registered agent
whose business office, for the purposes of this corporation, is identical with such registered office. The registered
office shall be the physical location of our workspace. In the event that we do not have a physical workspace, the
registered office shall be determined by the board of directors.


== Membership ==
=== Designation of Membership Classes ===
We have one class of members: Full Members.
=== Full Members ===
==== Eligibility ====
In order to be a Full Member, a person must support the purpose and specific goals of the organization and must pay
the monthly membership fee as determined by the board of directors.
A member must also provide government-issued photo identification to at least two members of the board of
directors at the time of payment of the first membership fee, and provide an electronic mail address for receiving
official notice of membersâ meetings.
Any person who does meet these requirements is a Full Member of Pumping Station: One.
==== Rights and Responsibilities ====
Full Members enjoy the following privileges:
* A key or other method of entry to the physical workspace.
* Twenty-four hour access to the physical workspace.
* Eligibility to vote on any issue put before the membership.
* Eligibility to vote for officers and directors.
Full Members must also fulfill the following responsibilities:
* A member must thoughtfully contribute to Pumping Station: Oneâs direction and policies.
* A member must pay the monthly fee as determined by the board of directors.
* At the time a memberâs eligibility expires, he must forfeit his or her method of entry in addition to any other property owned by Pumping Station: One to a member of the board of directors or an agent designated by the board of directors for this purpose.

== Meetings ==
=== Regular Meetings ===
Regular meetings for Pumping Station: One shall be held Tuesday nights at 19:00 CST. The meeting shall be held at
the registered address or at a location determined by the board of directors.
=== Annual Meetings ===
The annual meeting shall occur at the standard meeting time and the standard meeting place on the third Tuesday of
January. The date and time can be changed by the procedures for a Vote of the Membership, as defined in these bylaws.
The following issues shall be addressed at the annual meeting:
* Election of all officers.
* Election of all at-large directors.
* Any other issues that members have placed before the membership to be discussed at the annual meeting, pursuant to the proposal and voting rules stated in these bylaws for Votes of the Membership.

=== Notice of Meetings ===
Notice of all meetings of Members, including regular meetings and the annual meeting, must be sent at least 5 days
in advance. Notice shall be sent electronically to all members, to the e-mail addresses they have on file with the
corporation. Notice of meetings shall also be posted at the corporationâs registered location.
=== Meeting Procedure ===
Meeting procedure shall follow the MIBS Simplified Rules of Coordinated Consensus Through Chaos, available at
[[MIBS Rules]].

== Voting ==
=== Votes of the Membership ===
==== Issues Proper for a Vote of the Membership ====
Any issue not specifically assigned to the discretion of the board of directors, by these bylaws, shall be subject to a
vote of the Full Members. Issues subject to a Vote of the Membership include, but are in no way limited to, votes on
issues of project funding, equipment and resource purchasing, and amendment of these bylaws.
==== Quorum ====
Quorum for a vote of the membership of Pumping Station: One shall require at least 50% of the existing membership
on the day of the vote. For the purposes of calculating the quorum, properly submitted proxy statements by members
shall count as attendance.
==== Submitting an Issue for Vote ====
Any Full Member may submit an issue for vote by the membership, unless the issue is specifically enumerated in the
bylaws as something subject to vote by the board of directors. To be properly submitted for a vote, the member must
submit a written statement of the issue to be voted on to the board of directors at least seven days before the meeting
at which the issue shall be voted on. An e-mailed statement of the issue shall be considered submission in writing for
the purpose of this rule.
==== Notice ====
Notice of all issues properly submitted for vote by the membership shall be given to all members no later than 5
days before the meeting at which they will be voted on. Notice shall be sent electronically, to the e-mail address that
members have provided to the corporation. Notice of all issues to be voted on shall be consolidated with the notice of
the member meeting at which the issues will be voted on. The Board of Directors is responsible for sending out the
notice of the meeting, with the agenda of timely submitted issues to be considered.
==== Voting By Proxy ====
Members may vote by proxy. To vote on a matter by proxy, a member must provide written or e-mailed notice to the
board of directors at least 24 hours before the membership meeting where the vote is scheduled to take place. The
notice must state the memberâs intention that he shall vote by proxy, state which issues he intends to vote on by proxy,
and state how he intends to vote on each issue. Proper proxy statements shall count as attendance at the meeting for
the purposes of calculating the quorum.
==== Voting Procedures ====
Voting procedures, including time limits for discussion before taking a vote, shall be defined by the MIBS Simplified
Rules of Coordinated Consensus Through Chaos.
==== Majority ====
Unless otherwise specified in these bylaws, a simple majority vote of the Full Members present shall ratify any issue
put before the membership for a vote. Under the meaning of âpresentâ in this section, members voting by proxy count
toward calculating that majority.
=== Votes of the Directors ===
==== Quorum ====
Quorum for a vote of the directors of Pumping Station: One shall require at least 50% of the existing directors on the
day of the vote. Directors present at the meeting via teleconferencing equipment are considered present.
==== Submitting an Issue for Vote ====
These bylaws are deemed placed before the Board of Directors for a vote by operation of Illinois law.
Other issues may be placed before the Board of Directors for a vote as enumerated in these bylaws. Only issues
that these bylaws explicitly state are subject to a vote of the officers shall be resolved by a vote of the officers. Any
such issues may be placed for a vote of the board of directors by the process denoted in these bylaws by which such
an issue may be considered. Any other issue shall only be placed for a vote of the membership.
==== Notice ====
Notice of all issues properly submitted for vote by the board of directors shall be given to all directors no later than 5
days before the meeting at which they will be voted on. Notice shall be sent electronically, to the e-mail address that
each director has provided to the corporation.
==== Remote Attendance ====
Votes by the Directors may not be made by proxy. Directors must attend the meeting of the Board of Directors, either
in person or remotely through teleconference methods arranged with the Board before the meeting, in order to vote on
matters placed before the Board of Directors.
==== Voting Procedures ====
Voting procedures, including time limits for discussion before taking a vote, shall be defined by the MIBS Simplified
Rules of Coordinated Consensus Through Chaos.
==== Majority ====
Unless otherwise specified in these bylaws, a simple majority vote of the directors present shall ratify any issue put
before the directors for a vote. Under the meaning of âpresentâ in this section, directors present via telecommunications
count toward calculating that majority.

== [[Members#Officers|Officers]] ==
Pumping Station: One is led by a group of officers with designated responsibilities according to their role. No officer
shall be compensated for his work as an officer, although the corporation may provide insurance and indemity for its
officers as permitted by Illinois law. No officer may serve more than three consecutive terms as an officer.
=== Eligibility ===
In order to be eligible to be nominated, a person must be Full Member as defined earlier in these bylaws for six
consecutive months. For the initial election of officers, or in any replacement election during the six months after the
initial election of officers, a person must be a founding member in order to run for office.
=== Nomination ===
Any full member has the right to nominate a person for office. A full member has the right to nominate himself. Only
the nominated candidate can un-nominate himself. All nominations for officer positions are due one week before the
annual meeting.
If only one person is timely nominated to run for an office and accepts such nomination, he shall run unopposed.
If no person is timely nominated to run for an office and accepts such nomination, nominations for that position may
be made at the annual meeting, in person, before the vote. If nobody is nominated in this way, the person holding the
office may choose to continue in his position, or choose to appoint his successor.
=== Elections ===
Elections shall be held every year at the annual meeting of members, as defined in these bylaws. The first election
shall be held one week after the first collection of dues.
=== Naming Rights ===
Every officer has the right to rename the office the holds for the duration of his or her tenure. The responsibilities of
the office remain the same as detailed in the bylaws.
=== Offices ===
==== President ====
The President shall preside over all meetings of the membership. He or she also serves as a representative of Pumping
Station: One to the public, and in all functions where a President may be called for by law or any other outside
requirements. The president is responsible for making sure that the corporation files its annual report, Illinois charitable
organization statements, and any other papers required to maintain legal nonprofit status by the law of Illinois or
Federal law.
==== Vice President ====
The Vice President shall assist the President in organizing meetings of the membership. He or she is responsible for
enforcing the rules of meeting procedure as detailed in this documents. The Vice President is also responsible for
providing notice of all meetings of the members and of the board of directors, pursuant to these bylaws and the law of
Illinois.
In the event that the President cannot fulfill his responsibilities at any meeting or function, it is the responsibility
of the Vice President to fulfill the obligations of the President.
==== Secretary ====
The Secretary shall be responsible for recording all minutes of all official meetings of the membership and the board
of directors. The Secretary must make available a hard copy of the minutes of all meetings of the members and the
board of directors at the registered location of Pumping Station: One, in addition to making such records available
online in a static format on the Pumping Station: One website.
==== Treasurer ====
The Treasurer is responsible for monitoring all financial assets of Pumping Station: One. This includes but is not
restricted to the collection of membership dues from members, the payment of rent and utilities for any space leased
by Pumping Station: One, the disbursement and reimbursement of funds authorized to be spent under the procedures
detailed in these bylaws.
==== Chief Technical Officer ====
The Chief Technical Officer is responsible for ensuring the maintenance and consistency of the technological infrastructure
as needed by the organization. This includes, but is not limited to, the website and internal network of the
physical space.
=== Expiration of Term ===
An officerâs term shall expire at the Annual Meeting following his election.
=== Resignation ===
Any officer may resign at any time by written notice delivered to the the president or secretary of the corporation. A
resignation is effective when the notice is delivered unless the notice specifies a future date. The pending vacancy may
be filled before the effective date, but the successor shall not take office until the effective date.
In the event that an officer resigns, Full Members shall elect a replacement officer using the membership voting
procedure defined in these bylaws. Nominations for people to run to replace the officer who has resigned shall open
when the officer tenders his resignation, and remain open for one week. Members shall elect the replacement officer
among the candidates who have been nominated and accepted their nomination, using the Votes of the Membership
procedures in these bylaws. The replacement officerâs term shall last until new officers are elected at the next Annual
Meeting.

== [[Members#At-Large Directors|Directors]] ==
The Board of Directors shall consist of the President, Vice President, Secretary, Treasurer, the Chief Technical Officer,
and two at-large Directors. No director shall be compensated monetarily for his work as a director, although the
corporation may provide insurance and indemnity as permitted by Illinois law.
=== Eligibility ===
To be nominated to serve as an at-large director, a member must fulfill the same eligibility requirements as an officer
as stated elsewhere in these bylaws.
=== Nomination ===
Nomination of at-large director candidates shall be done by the same process as officer elections as detailed elsewhere
in these bylaws.
=== Election ===
Elections for at-large directors shall take place at the annual meeting. All directors shall be elected at the same time,
by the process determined in these bylaws for Votes of the Membership, except that every full member will have two
votes with which to apply to the nominees. The two nominees with the most votes shall be the at-large directors until
the next election.
If only two people are timely nominated to run for at-large director positions and accept their nominations, they
shall run unopposed.
If only one person is timely nominated to run for at-large director, then he shall run unopposed. An election for
the second seat shall occur at the meeting. Nominations for candidates to fill the unfilled seat shall be accepted at the
meeting, and an election shall follow. That election shall follow all rules for a Vote of the Membership as defined in
these bylaws.
If nobody is timely nominated to run for at-large director, an election for both seats shall occur at the meeting.
Nominations for candidates to fill both seats shall be accepted at the meeting, and an election shall follow. That
election shall follow all rules for a Vote of the Membership as defined in the bylaws, except that each Full Member
shall get two votes, and the two candidates with the most votes shall become at-large directors.
If nobody accepts nomination to run for at-large director positions, the existing at-large directors may choose to
retain their positions or choose to appoint another member to their seat. If only one person runs for at-large director
but nobody accepts nomination to run for the second seat, one of the then-existing at-large directors may choose to
retain his seat or appoint another person to it. The at-large directors may choose who retains this power by agreement
or, if both want to retain it or appoint a successor, may settle the dispute by calling the result of a coin flip. The coin
shall be official United States legal tender, and shall be flipped at the annual meeting by the Vice President.
=== Responsibilities ===
The Board of Directors is a body that shall fulfill all roles required by Illinois law. Any decisions not mandated by
Illinois law to fall with the Board of Directors may only be delegated to the Board of Directors by a vote of the
membership to amend these bylaws to explicitly give the board of directors such decision making power. Any policy
affecting the organization at-large will, unless stated otherwise, be decided upon by the voting membership.
==== Officer Oversight ====
The Board of Directors is responsible for making sure the officers of Pumping Station: One are performing their duties
as defined by these by laws, and providing any assistance that the Officers may need in performing those duties.
This responsibility extends to oversight of the officers, but does not extend to altering the scope of the officersâ
duties, or to the authority to remove an officer. The Board of Directors does not have authority to alter the scope of an
officersâ duties or remove an officer from his position; any such decision must be made by a vote of the membership.
==== Drafting the Agenda ====
The Board of Directors is responsible for collecting a list of the issues on the agenda for each membership meeting,
and circulating that list to the members for them to vote on at the upcoming meeting.
This responsibility is purely ministerial. The Board of Directors has no power to decide which issues are brought
to the membership for a vote. As long as an issue is submitted in a timely fashion, within the time frame defined by
these bylaws, the Board of Directors must place it on the agenda and submit it to the members for a vote at the next
meeting, within the time frame defined by these bylaws for circulating notice of a Vote of the Membership.
Directors have the right to make nonbinding suggestions about the proposals added to the agenda. However, these
suggestions are not binding on the membership, and members are free to discuss, debate, and vote on a proposal no
matter what, if anything, directors may say about the motion.
The Board of Directors need not call a formal meeting to draft the agenda.
=== Meetings ===
The Board of Directors shall have an annual meeting, as required by Illinois law. The annual meeting of the board
of directors shall be on the third Tuesday in January. Notice of this annual meeting shall be provided electronically
to all directors and members of the organization, at the e-mail address provided to the corporation, at least 5 days in
advance. Notice shall also be posted at the corporationâs registered address.
The Board of Directors may also call special meetings other than the annual meeting, as necessary. Notice of any
special meeting shall be provided electronically to all directors and members of the organization, at the e-mail address
provided to the corporation, at least 5 days in advance. Notice shall also be posted at the corporationâs registered
address.
All full members may attend any meeting of the board of directors.
=== Expiration of Term ===
An at-large directorâs term shall expire at the Annual Meeting following his election.
=== Resignation ===
Any at-large director may resign at any time by written notice delivered to the the president or secretary of the corporation.
A resignation is effective when the notice is delivered unless the notice specifies a future date. The pending
vacancy may be filled before the effective date, but the successor shall not take office until the effective date.
In the event that an at-large director resigns, Full Members shall elect a replacement at-large director using the
membership voting procedure defined in these bylaws. Nominations for people to run to replace the at-large director
who has resigned shall open when the at-large director tenders his resignation, and remain open for one week. Members
shall elect the replacement at-large director among the candidates who have been nominated and accepted their
nomination, using the Votes of the Membership procedures in these bylaws. The replacement officerâs term shall last
until new at-large directors are elected at the next Annual Meeting.

== Dissolution ==
If Pumping Station One is forced to dissolve due to unfortunate circumstances, court order, or planned dissolution, the remaining assets and funds of Pumping Station One will be dispersed to a 501(c3) organization with similar purpose as determined by the board of directors.

== Amendment of Bylaws ==
These bylaws shall be amended by a majority vote of the membership, using the procedures stated in the Votes of the
Membership section of these bylaws.

=== Amendments ===
* 1. [[MisbehaviorAmendment|MV.12 Membership Agreement (Be Excellent to Each Other)]] ratified [[Meeting Notes 2009-03-10|March 10, 2009]]
* 2. [[Chief of Public Relations|MV.16 Director of Public Relations]] ratified [[Meeting Notes 2009-08-11|August 11, 2009]]
* 3. [[Meetings Amendment|MV.20 Meetings Amendment]] ratified [[Meeting Notes 2010-01-19|January 19, 2010]]