Board Meeting Notes 2020-10-06 - Revision history

Robge at 22:46, 28 December 2020

2020-12-28T22:46:11Z

← Older revision		Revision as of 22:46, 28 December 2020
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	c. Paul will post nominations thread for President		c. Paul will post nominations thread for President



			[[Category:Board_Meetings]]
			[[Category:2020 Board Meetings]]

Robge at 04:13, 7 October 2020

2020-10-07T04:13:26Z

← Older revision		Revision as of 04:13, 7 October 2020
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	a. HEPA filters for lounge, cnc, arts, electronics		a. HEPA filters for lounge, cnc, arts, electronics
	- $300 per unit + $70 for 4 extra filters = $1500		* $300 per unit + $70 for 4 extra filters = $1500
	- '''Andrew to contact ABT to see how soon we can get these'''		* '''Andrew to contact ABT to see how soon we can get these'''

	b. fixing cold metals fresh air intake		b. fixing cold metals fresh air intake
	- '''Andew to get estimates'''		* '''Andew to get estimates'''

	c. Gary Newhouse taking time away from PS1		c. Gary Newhouse taking time away from PS1
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	c. Aushra stepping down as President: transition from Aushra to Paul		c. Aushra stepping down as President: transition from Aushra to Paul
	- Paul needs to fill out paperwork for $1,000 PWC grant		* Paul needs to fill out paperwork for $1,000 PWC grant
	- Paul to follow-up on insurance replacement of HVAC		* Paul to follow-up on insurance replacement of HVAC

	e. Discussed Phase 4 Covid changes. Board will send communication to the membership.		e. Discussed Phase 4 Covid changes. Board will send communication to the membership.

Robge: /* MMT */

2020-10-07T04:12:19Z

MMT

← Older revision		Revision as of 04:12, 7 October 2020
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	c. Dev team will be working on automating the new member experience workflow (waiver -> essentials form -> orientation -> allowed in ps1). Kickoff meeting this Thursday.		c. Dev team will be working on automating the new member experience workflow (waiver -> essentials form -> orientation -> allowed in ps1). Kickoff meeting this Thursday.

	d. Bylaws change: only 1 ID check. ~~'''Paul~~ to ~~run~~ ~~this~~ ~~vote.'''~~		d. Bylaws change: only 1 ID check. Will be included as part of overal bylaw update proposal.



	=== 6. Updates from outside board meetings ===		=== 6. Updates from outside board meetings ===

Robge at 04:11, 7 October 2020

2020-10-07T04:11:12Z

← Older revision		Revision as of 04:11, 7 October 2020
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	== Attendees ==		== Attendees ==
	Paul O., Rob G, Molly A., Tanja, David Earl, Ed, Kevin Huemann, Andrew Morris, Sky		Paul O., Rob G, Molly A., Tanja, David Earl, Ed, Kevin Huemann, Andrew Morris, Sky


	== Agenda ==		== Agenda ==
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	=== 2. Member Count & Financials ===		=== 2. Member Count & Financials ===

	- members		- 444 members

	- Savings: $		- Savings: $114,164.72

	- Checking: $		- Checking: $27,505.94

	- PayPal: $		- PayPal: $7,644.41

			- PEX: $19,652.00 (data several weeks old due to Aushra's PEX access issues. Will have updated numbers next week)
	- PEX: $

Robge at 01:46, 7 October 2020

2020-10-07T01:46:55Z

← Older revision		Revision as of 01:46, 7 October 2020
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	=== 3. Mail Check ===		=== 3. Mail Check ===

	a. City came by to read water meter, but didn't have access. ~~GenOps~~ to schedule.		a. City came by to read water meter, but didn't have access. '''Andrew Morris to schedule'''.
	b. Mail piece for dentist next door - board member will walk it over.		b. Mail piece for dentist next door - board member will walk it over by Thursday this week.


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	a. HEPA filters for lounge, cnc, arts, electronics		a. HEPA filters for lounge, cnc, arts, electronics
	- $300 per unit + $70 for 4 extra filters = $1500		- $300 per unit + $70 for 4 extra filters = $1500
	- Andrew to contact ABT to see how soon we can get these		- '''Andrew to contact ABT to see how soon we can get these'''

	b. fixing cold metals fresh air intake		b. fixing cold metals fresh air intake
	- Andew to get estimates		- '''Andew to get estimates'''

	c. Gary Newhouse taking time away from PS1		c. Gary Newhouse taking time away from PS1
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	c. Dev team will be working on automating the new member experience workflow (waiver -> essentials form -> orientation -> allowed in ps1). Kickoff meeting this Thursday.		c. Dev team will be working on automating the new member experience workflow (waiver -> essentials form -> orientation -> allowed in ps1). Kickoff meeting this Thursday.

	d. Bylaws change: only 1 ID check		d. Bylaws change: only 1 ID check. '''Paul to run this vote.'''



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	=== 6. Updates from outside board meetings ===		=== 6. Updates from outside board meetings ===

	a. ~~Restarting~~ PS1 newsletter		a. Board wants to restart PS1 newsletter. Sean Blum will be working on this.

⚫	b. Board+Treasury Team meeting happened on 10.6 to discuss current Treasury jobs, pain points and things that help them do their various tasks. '''Rob to schedule follow-up to create improvement plan & ID next steps.'''

		⚫	b. Board+Treasury Team meeting happened on 10.6 to discuss current Treasury jobs, pain points and things that help them do their various tasks. '''Rob to schedule follow-up to create an improvement plan & ID next steps.'''
	c. New member essentials form implemented

	d. ~~Transition~~ from Aushra		c. Aushra stepping down as President: transition from Aushra to Paul
	- ~~need~~ to fill out paperwork for $1,000 PWC grant		- Paul needs to fill out paperwork for $1,000 PWC grant
	- ~~need~~ to follow-up on HVAC		- Paul to follow-up on insurance replacement of HVAC

	e. Discussed Phase 4 Covid changes. Board will send communication to the membership.		e. Discussed Phase 4 Covid changes. Board will send communication to the membership.

	f. Sky coming up with plan for interior security camera placement		f. Sky coming up with plan for interior security camera placement that may be implenented.

	g. Accountant e-filed taxes.		g. Accountant e-filed taxes.
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	a. Hot metals closed: top propane cylinder has cracked valve, preventing it from closing but is not leaking. No immediate danger. Will burn off rest of tank (currently ~50% full) tomorrow (10/7). Cylinder to be replaced tomorrow (10/7).		a. Hot metals closed: top propane cylinder has cracked valve, preventing it from closing but is not leaking. No immediate danger. Will burn off rest of tank (currently ~50% full) tomorrow (10/7). Cylinder to be replaced tomorrow (10/7).

	b. Scheduling set authorization times in Sign-Up genius		b. Scheduling set authorization times in Sign-Up genius: Board agrees this is feasible and will implement for any authorizers/area hosts requesting this.

	c. Paul will post nominations thread for President		c. Paul will post nominations thread for President

Robge: /* Attendees */

2020-10-07T01:10:14Z

Attendees

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	== Attendees ==		== Attendees ==
			Paul O., Rob G, Molly A., Tanja, David Earl, Ed, Kevin Huemann, Andrew Morris, Sky
	Rob G



	== Agenda ==		== Agenda ==

Robge at 01:08, 7 October 2020

2020-10-07T01:08:55Z

← Older revision		Revision as of 01:08, 7 October 2020
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	==== MMT ====		==== MMT ====

	a. Orientation content to be finished this week (slides + audio). Canvas beta to be in place the following week.		a. Orientation content to be finished this week (slides + audio). Canvas beta to be in place the following week.

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	a. Restarting PS1 newsletter		a. Restarting PS1 newsletter

			b. Board+Treasury Team meeting happened on 10.6 to discuss current Treasury jobs, pain points and things that help them do their various tasks. '''Rob to schedule follow-up to create improvement plan & ID next steps.'''
	b. Financials/Treasury team meeting

	c. New member essentials form implemented		c. New member essentials form implemented

	d. Transition from Aushra		d. Transition from Aushra
			- need to fill out paperwork for $1,000 PWC grant
			- need to follow-up on HVAC

	e. Discussed Phase 4 Covid changes. Board will send communication to membership.		e. Discussed Phase 4 Covid changes. Board will send communication to the membership.

	f. Sky coming up with plan for interior security camera placement		f. Sky coming up with plan for interior security camera placement

			g. Accountant e-filed taxes.


	=== 7. Discussion Topics (new & existing) ===		=== 7. Discussion Topics (new & existing) ===

	a. Hot metals closed: top propane cylinder has cracked valve, preventing it from closing but is not leaking. No immediate danger. Will burn off rest of tank (currently ~50% full). Cylinder to be replaced tomorrow.		a. Hot metals closed: top propane cylinder has cracked valve, preventing it from closing but is not leaking. No immediate danger. Will burn off rest of tank (currently ~50% full) tomorrow (10/7). Cylinder to be replaced tomorrow (10/7).

	b. Scheduling set authorization times in Sign-Up genius		b. Scheduling set authorization times in Sign-Up genius

Robge: /* 1. Discuss & Approve previous board meeting minutes */

2020-10-07T00:56:11Z

1. Discuss & Approve previous board meeting minutes

← Older revision		Revision as of 00:56, 7 October 2020
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	=== 1. Discuss & Approve previous board meeting minutes ===		=== 1. Discuss & Approve previous board meeting minutes ===

			approved



	=== 2. Member Count & Financials ===		=== 2. Member Count & Financials ===

Robge at 00:55, 7 October 2020

2020-10-07T00:55:38Z

← Older revision		Revision as of 00:55, 7 October 2020
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	=== 4. Votes ===		=== 4. Votes ===

			- Board approves 8 new scholarship recipients
	- nothing


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	f. Sky coming up with plan for interior security camera placement		f. Sky coming up with plan for interior security camera placement


	=== 7. Discussion Topics (new & existing) ===		=== 7. Discussion Topics (new & existing) ===

	a. Hot metals closed: top propane cylinder has cracked valve, preventing it from closing. No immediate danger. Will burn off rest of tank (currently ~50% full). Cylinder to be replaced tomorrow.		a. Hot metals closed: top propane cylinder has cracked valve, preventing it from closing but is not leaking. No immediate danger. Will burn off rest of tank (currently ~50% full). Cylinder to be replaced tomorrow.

	a. Scheduling set authorization times in Sign-Up genius		b. Scheduling set authorization times in Sign-Up genius

			c. Paul will post nominations thread for President
	b. Plan for current members to sign Essentials Form

Robge at 00:40, 7 October 2020

2020-10-07T00:40:10Z

← Older revision		Revision as of 00:40, 7 October 2020
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	=== 3. Mail Check ===		=== 3. Mail Check ===

			a. City came by to read water meter, but didn't have access. GenOps to schedule.
	-
			b. Mail piece for dentist next door - board member will walk it over.


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	=== 4. Votes ===		=== 4. Votes ===

	-		- nothing


	=== 5. Officer & Team Lead Updates ===		=== 5. Officer & Team Lead Updates ===

			==== GenOps ====

			a. HEPA filters for lounge, cnc, arts, electronics
			- $300 per unit + $70 for 4 extra filters = $1500
			- Andrew to contact ABT to see how soon we can get these

			b. fixing cold metals fresh air intake
			- Andew to get estimates

			c. Gary Newhouse taking time away from PS1


			==== MMT ====
			a. Orientation content to be finished this week (slides + audio). Canvas beta to be in place the following week.

			b. Will begin using essentials form with new members next week.

			c. Dev team will be working on automating the new member experience workflow (waiver -> essentials form -> orientation -> allowed in ps1). Kickoff meeting this Thursday.

			d. Bylaws change: only 1 ID check


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	e. Discussed Phase 4 Covid changes. Board will send communication to membership.		e. Discussed Phase 4 Covid changes. Board will send communication to membership.

	f. Sky coming up with plan for security ~~cameras~~		f. Sky coming up with plan for interior security camera placement

	=== 7. Discussion Topics (new & existing) ===		=== 7. Discussion Topics (new & existing) ===

			a. Hot metals closed: top propane cylinder has cracked valve, preventing it from closing. No immediate danger. Will burn off rest of tank (currently ~50% full). Cylinder to be replaced tomorrow.

	a. Scheduling set authorization times in Sign-Up genius		a. Scheduling set authorization times in Sign-Up genius