User:Books/Grant Writing Group Vote - Revision history

Lockeandrewr: Andrew Locke’s bullet description

2025-08-02T01:30:41Z

Andrew Locke’s bullet description

← Older revision		Revision as of 01:30, 2 August 2025
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	* Restricted funding allows paid grant writers without using member funds		* Restricted funding allows paid grant writers without using member funds
	* PS:1 needs a framework to manage writing grants and funding grant writing		* PS:1 needs a framework to manage writing grants and funding grant writing
	* Andrew Locke has experience with ~~Grant~~ writing, and is willing to ~~take~~ ~~this~~ ~~role~~		* Andrew Locke has experience with grant writing, and is willing to serve as an advisor to the grant writing process and club host

	As of July 2025, PS:1 continues to meet its financial goals to buy the building. The building purchase is a process that will take decades, and raising outside money to improve PS:1 can relieve some of the financial pressure the 501c3 organization is feeling in the interim. Up to this point, all of the financial obligations, tool purchases, and activities of PS:1 have been primarily funded by member dues. Requesting grant money is an alternative that deserves investigation.		As of July 2025, PS:1 continues to meet its financial goals to buy the building. The building purchase is a process that will take decades, and raising outside money to improve PS:1 can relieve some of the financial pressure the 501c3 organization is feeling in the interim. Up to this point, all of the financial obligations, tool purchases, and activities of PS:1 have been primarily funded by member dues. Requesting grant money is an alternative that deserves investigation.

Books: /* Language of the Vote */

2025-08-01T20:29:08Z

Language of the Vote

← Older revision		Revision as of 20:29, 1 August 2025
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	The final determination whether a grant is applied for, and that restricted funds are dispersed for this purpose is made by a vote of the majority of the Pumping Station: One Board.		The final determination whether a grant is applied for, and that restricted funds are dispersed for this purpose is made by a vote of the majority of the Pumping Station: One Board.

			=== Conflict of Interest ===

			If the individual being paid to write grants is an insider, meaning that person is in a position to exercise substantial control over the organization, the organization should make sure to follow appropriate conflict of interest procedures, including disclosure, recusal, due diligence, and contemporaneous documentation.

	=== Paying Grant Writers ===		=== Paying Grant Writers ===

Books: /* Language of the Vote */

2025-08-01T20:26:03Z

Language of the Vote

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 == Language of the Vote ==
-The Grant Writing Group (abbreviated as GWG) is established and behaves similar to a Boosted Club, as established in the Club Vote. This means it is expected to hold a public meeting at least once a month, reports on its activities, and has a sponsor and Club Host, both of which are Andrew Locke.
+The Grant Writing Group (abbreviated as GWG) is established and behaves similar to a Boosted Club, as established in the Club Vote. This means it is expected to hold a public meeting at least once a month, reports on its activities, and has a sponsor and Club Host, both of which are Andrew Locke. As the Board of Pumping Station: One has ultimate fiscal responsibility for the organization, the GWG Host plays an advisory role, and is responsible for presenting grant opportunities and potential contractual grant writers to the Board for approval.
 === Public Meetings ===
@@ Line 106: / Line 106: @@
 Aside from the perks of GWG Host (Work In Lieu of Dues, optional storage), funding for the GWG must come entirely from donations restricted to grant writing at Pumping Station: One. Money acquired through member dues will not be used to fund grant writing or pay for associated grant writing costs of the GWG.
 === Receiving Restricted Funds ===
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 Similar to members or non-members paid to make material improvements to the space, grant writers are treated as contractors. The treasurer is required to issue a 1099 tax form for individuals paid $600 or more in a calendar year. The payment schedule should be laid out by the GWG Host, and approved by the board when the matter is brought to them for approval.

Books: /* Grant Writing Group Host */

2025-08-01T20:22:03Z

Grant Writing Group Host

← Older revision		Revision as of 20:22, 1 August 2025
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	=== Grant Writing Group Host ===		=== Grant Writing Group Host ===

	The GWG Host may be, but is NOT REQURIED to be a Pumping Station: One member. The only requirement for a GWG Host is that they are not banned from the premises of Pumping Station: One. GWG ~~Hosts~~ ~~that~~ ~~are~~ ~~members~~ in good standing also ~~qualify~~ as ~~Sponsors~~ for the GWG and for Public Meetings. A GWG Host may choose to pass responsibility for the GWG to another person eligible to be a GWG Host. The membership dues of the GWG Host are waived for the duration of their service as GWG Host. The first GWG Host will be Andrew Locke.		The GWG Host may be, but is NOT REQURIED to be a Pumping Station: One member. The only requirement for a GWG Host is that they are not banned from the premises of Pumping Station: One. A GWG Host who is a member in good standing also qualifies as a Sponsor for the GWG and for Public Meetings. A GWG Host may choose to pass responsibility for the GWG to another person eligible to be a GWG Host. The membership dues of the GWG Host are waived for the duration of their service as GWG Host. The first GWG Host will be Andrew Locke.

			The GWG Host has many responsibilities.

			# Scheduling and holding a monthly public meeting to discuss grant writing with the general membership.
			# Reporting minutes from monthly public meetings to the Committee for Club Oversight.
			# Identifying appropriate grants for Pumping Station: One to apply for and grant writers to write the applications.
			# Making recommendations for the Board's approval of Grants worthy of applying for.
			# Making recommendations for the Board's approval of grant writers to contract with to apply for Board approved grants.
			# Proving resources and guidance to people writing grants on behalf of Pumping Station: One, both voluntarily and under contract.

			While the performance of any of these tasks may be delegated by the GWG Host to assistants, the GWG Host is responsible that these tasks are performed in a satisfactory manner.

	=== Resources ===		=== Resources ===

Books: /* Public Meetings */

2025-08-01T20:08:51Z

Public Meetings

← Older revision		Revision as of 20:08, 1 August 2025
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	Public meetings of the GWG may take many forms:		Public meetings of the GWG may take many forms:

	1. It may be a meeting or activity where participants attend in person on the premises of Pumping Station: One		# It may be a meeting or activity where participants attend in person on the premises of Pumping Station: One
	2. It may be a virtual event where club participants interact through teleconferencing technology		# It may be a virtual event where club participants interact through teleconferencing technology
	3. It may be a meeting or activity that takes place in person at a location within 30 minutes of travel via public transportation from the premises of Pumping Station: One.		# It may be a meeting or activity that takes place in person at a location within 30 minutes of travel via public transportation from the premises of Pumping Station: One.

	Public meetings of the GWG will NOT restrict Pumping Station: One members from attending based on an entry fee or other material remuneration. A public meeting can be held in a commercial establishment like a restaurant or cafe, on the basis that all attendees are not expected to purchase service; it is advised that those organizing such events make arrangements with the proprietors of those establishments beforehand.		Public meetings of the GWG will NOT restrict Pumping Station: One members from attending based on an entry fee or other material remuneration. A public meeting can be held in a commercial establishment like a restaurant or cafe, on the basis that all attendees are not expected to purchase service; it is advised that those organizing such events make arrangements with the proprietors of those establishments beforehand.

Books: /* Receiving Restricted Funds = */

2025-08-01T20:08:21Z

Receiving Restricted Funds =

← Older revision		Revision as of 20:08, 1 August 2025
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	Aside from the perks of GWG Host (Work In Lieu of Dues, optional storage), funding for the GWG must come entirely from donations restricted to grant writing at Pumping Station: One. Money acquired through member dues will not be used to fund grant writing or pay for associated grant writing costs of the GWG.		Aside from the perks of GWG Host (Work In Lieu of Dues, optional storage), funding for the GWG must come entirely from donations restricted to grant writing at Pumping Station: One. Money acquired through member dues will not be used to fund grant writing or pay for associated grant writing costs of the GWG.

	== Receiving Restricted Funds ===		=== Receiving Restricted Funds ===

	Restricted funds are donations designated for a specific purpose that cannot be used freely by an organization for other purposes. Restricted funds must be held or tracked separately to ensure they are not commingled with other assets or used for other purposes.		Restricted funds are donations designated for a specific purpose that cannot be used freely by an organization for other purposes. Restricted funds must be held or tracked separately to ensure they are not commingled with other assets or used for other purposes.

Books: /* Resources */

2025-08-01T20:08:03Z

Resources

← Older revision		Revision as of 20:08, 1 August 2025
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	Aside from the perks of GWG Host (Work In Lieu of Dues, optional storage), funding for the GWG must come entirely from donations restricted to grant writing at Pumping Station: One. Money acquired through member dues will not be used to fund grant writing or pay for associated grant writing costs of the GWG.		Aside from the perks of GWG Host (Work In Lieu of Dues, optional storage), funding for the GWG must come entirely from donations restricted to grant writing at Pumping Station: One. Money acquired through member dues will not be used to fund grant writing or pay for associated grant writing costs of the GWG.

			== Receiving Restricted Funds ===

			Restricted funds are donations designated for a specific purpose that cannot be used freely by an organization for other purposes. Restricted funds must be held or tracked separately to ensure they are not commingled with other assets or used for other purposes.

			Donor who stipulate that their donations be used for grant writing will receive written acknowledgment from the Treasurer of their donation for tax reporting purposes. Additionally, the Treasurer will sign a Donation Agreement by which it will acknowledge the restriction and contractually bind Pumping Station: One to utilizing the funds for grant writing. Restricted fund amounts will also need to be documented by the Treasurer in financial reports and audits.

			Restrictions on contributions may be removed with the donor’s written consent. Donated funds which are no longer restricted are also no longer available for use by the GWG, and are part of Pumping Station: One's general funds.

			=== Approving Grants and Grant Writing Payments ===

			Section VIII.6 of the Bylaws currently requires the majority of directors to approve grant applications. While it is possible to amend the bylaws to establish the Grant Writing Group with authority to fully oversee the grant writing process, the vote does not amend the bylaws and operates within the current bylaw structure.

			In addition to supporting people writing grants for the organization, The GWG Host's role is to present potential grants and grant writing candidates to the board for approval. The status of the Host as an authority on grant writing and the Host's familiarity with the culture and mission of Pumping Station: One is essential for this role.

			The final determination whether a grant is applied for, and that restricted funds are dispersed for this purpose is made by a vote of the majority of the Pumping Station: One Board.

			=== Paying Grant Writers ===

			Similar to members or non-members paid to make material improvements to the space, grant writers are treated as contractors. The treasurer is required to issue a 1099 tax form for individuals paid $600 or more in a calendar year. The payment schedule should be laid out by the GWG Host, and approved by the board when the matter is brought to them for approval.

	=== Minimum Attendance ===		=== Minimum Attendance ===

Books: /* Group Dissolution */

2025-08-01T17:43:44Z

Group Dissolution

← Older revision		Revision as of 17:43, 1 August 2025
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	The GWG may be dissolved in the following ways:		The GWG may be dissolved in the following ways:

	1. If the GWG does not have funds in its budget, and does not submit minutes of Public Meetings for three months in a row, it may be dissolved by ~~the~~ Committee for Club Oversight, or in the absence of such a Committee, the Board Secretary.		1. If the GWG does not have funds in its budget, and does not submit minutes of Public Meetings for three months in a row, it may be dissolved. The Committee for Club Oversight is responsible for dissolving the group, and in the absence of such a Committee the Board Secretary is responsible.

	2. If the GWG does not have funds in its budget, and its Public Meetings do not meet minimum attendance of three people for three months in a row, it may be dissolved ~~by the~~ Committee for Club Oversight, or in the absence of such a Committee, the Board Secretary.		2. If the GWG does not have funds in its budget, and its Public Meetings do not meet minimum attendance of three people for three months in a row, it may be dissolved. The Committee for Club Oversight is responsible for dissolving the group, and in the absence of such a Committee the Board Secretary is responsible.

	3. The GWG Host may choose to dissolve the GWG by sending a written letter of intent to the Committee for Club Oversight, The Board, or both.		3. The GWG Host may choose to dissolve the GWG by sending a written letter of intent to the Committee for Club Oversight, The Board, or both.

Books: /* Language of the Vote */

2025-08-01T12:23:10Z

Language of the Vote

← Older revision		Revision as of 12:23, 1 August 2025
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	=== Minimum Attendance ===		=== Minimum Attendance ===

	In order for Boosted Clubs to maintain their status, there needs to consistently be at least three people in attendance at ~~their~~ monthly public activities or meetings. Failure to meet minimum attendance requirements three months in a row can result in the Club losing its Boosted Status. As the Grant Writing Group has a focus on grant writing over socializing, the three person minimum is waived so long as the Grant Writing Group has restricted funds in their budget. Updates on grant writing activities that occur outside of scheduled public meetings are encouraged to be included in monthly reports.		In order for Boosted Clubs to maintain their status, there needs to consistently be at least three people in attendance at its monthly public activities or meetings. Failure to meet minimum attendance requirements three months in a row can result in the Club losing its Boosted Status. As the Grant Writing Group has a focus on grant writing over socializing, the three person minimum is waived so long as the Grant Writing Group has restricted funds in their budget. Updates on grant writing activities that occur outside of scheduled public meetings are encouraged to be included in monthly reports.

			=== Group Dissolution ===

			The GWG can be dissolved; once dissolved, the GWG Host no longer benefits from the privileges specified in this vote. If the GWG is dissolved while holding unspent restricted funds, those funds must be returned to the donors they came from unless written permission from the donors permit another course of action.

			The GWG may be dissolved in the following ways:

			1. If the GWG does not have funds in its budget, and does not submit minutes of Public Meetings for three months in a row, it may be dissolved by the Committee for Club Oversight, or in the absence of such a Committee, the Board Secretary.

			2. If the GWG does not have funds in its budget, and its Public Meetings do not meet minimum attendance of three people for three months in a row, it may be dissolved by the Committee for Club Oversight, or in the absence of such a Committee, the Board Secretary.

			3. The GWG Host may choose to dissolve the GWG by sending a written letter of intent to the Committee for Club Oversight, The Board, or both.

Books: /* Language of the Vote */

2025-08-01T12:08:18Z

Language of the Vote

← Older revision		Revision as of 12:08, 1 August 2025
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	=== Minimum Attendance ===		=== Minimum Attendance ===

	In order for ~~boosted~~ ~~clubs~~ to maintain their status, there needs to be at least three people in attendance at their monthly public activities or meetings. As the Grant Writing Group has a focus on grant writing over socializing, the three person minimum is waived so long as the Grant Writing Group has restricted funds in their budget. Updates on grant writing activities that occur outside of scheduled public meetings are encouraged to be included in monthly reports.		In order for Boosted Clubs to maintain their status, there needs to consistently be at least three people in attendance at their monthly public activities or meetings. Failure to meet minimum attendance requirements three months in a row can result in the Club losing its Boosted Status. As the Grant Writing Group has a focus on grant writing over socializing, the three person minimum is waived so long as the Grant Writing Group has restricted funds in their budget. Updates on grant writing activities that occur outside of scheduled public meetings are encouraged to be included in monthly reports.