Board Meeting Notes 2013-05-07: Difference between revisions

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{{Board Meeting Notes
{{Board Meeting Notes
| Previous MM-DD-YYYY=04-30-2013
| Previous YYYY-MM-DD=2013-04-30
| Current YY-MM-DD=05-07-2013
| Current YY-MM-DD=05-07-2013
| Next MM-DD-YYYY=05-14-2013
| Next YYYY-MM-DD=2013-05-14
| YYYY=2013}}
| YYYY=2013}}


Meeting start: 7:11
Meeting start: 7:08


=== Attendance ===
=== Attendance ===
'''Board Members'''
'''Board Members'''
* Josh
* Hailey
* Farkas
* Adam
* Ed
* Eric
* Jesse


'''Other Members'''
'''Other Members'''
* shawn
* james longfield
* jim burke
* avner


=== Agenda ===
=== Agenda ===
Line 19: Line 30:
* Check the money@pumpingstationone.org inbox weekly.
* Check the money@pumpingstationone.org inbox weekly.
* Review Trello board, report progress made.
* Review Trello board, report progress made.
* new business
* old business
* The area host meeting is happening at 9PM. All board members are welcome to attend if they wish.


==== New Business ====
==== New Business ====

* Job board for external entities to list jobs on, paid, time limited? Both a resource for our members and a source of revenue. We talked about a physical board last meeting, but did someone respond and are we going to do this?
* Board vote to pay to put a handicapped handrail in one of the bathrooms (safety equipment). Up to $50.
*Christina's maker fair- Steve Finkle says we should try to man some booths
* Reimbursing Jarrod Wolf 79.99 for a Konica black cartridge for the printer. He has not yet supplied a receipt as of 5/4/2013.
* Rent not paid this month? Was this addressed?
* Reimbursing Eric Stein $81.86 for mopping supplies from Home Depot.
* Party supplies receipts? Bry bought a lot of things out of pocket. Receipts for that and Eric's purchases at HD are in the safe.
* Do we want a bunch of non-functioning stuff from ThinkGeek that Anne apparently requested when she was president?


==== Old Business ====
==== Old Business ====


* Audit status/ Status of repayments / New historical books ('''Indiana Steve''')
* Audit status/ Status of repayments / New historical books ('''Indiana Steve''')
* Get all of the tax returns from School Factory ('''Steve''')
* Get all of the tax returns from School Factory ('''Steve''')
** Sacha said he will be talking to her. Any word on that yet?
* Electrician to fix not-up-to-code issues. How much can we spend on this? It's (in '''Eric''''s opinion) a pre-requisite to doing shop improvements including putting up walls for specific areas. '''Eric''' can negotiate with the electrician, bring quote back to the board.
* Electrician to fix not-up-to-code issues. How much can we spend on this? It's (in '''Eric''''s opinion) a pre-requisite to doing shop improvements including putting up walls for specific areas. '''Eric''' can negotiate with the electrician, bring quote back to the board.
** Board generally approves this. Eric will come back with proper quote ('''Eric'''). He's working on the TODO list at [[3519 Electrical Work]].
** Board generally approves this. Eric will come back with proper quote ('''Eric'''). He's working on the TODO list at [[3519 Electrical Work]].


==== Backburner ====
==== Backburner ====
* Status of money owed by the old landlord. ('''Tim'''). Eric will request update on this.
* Status of money owed by the old landlord. ('''Tim'''). We are having our lawyers work on the bylaws first.
* move the annual meeting to december in the bylaws.
* move the annual meeting to december in the bylaws.
* Go over the "Things the next board should deal with" list from the meeting of the 15th, it has a lot of stuff we have to be aware of.
* Go over the "Things the next board should deal with" list from the meeting of the 15th, it has a lot of stuff we have to be aware of.


==== Minutes ====
==== Minutes ====
*read mail
* read mail
⚫
* steve went over financial report
*still waiting on sacha to get our meetup group back
* rent problem - when we had changeover to allow hailey and bry on account, the banker shut down steve's ability to send ACH's
*bry will ask will to make signs
* went over trello board
*need to make lists for close-up procedure - Hailey will do this
⚫
** waiver - no progress
**close windows
** josh in talks for free new server
**turn off lights
** no credit report
**make sure doors are locked
** no complaints for complaints emai
*get the financial history data to our lawyer -steve will send it to him tonight
** amazon payments- james carlson proper credentials to allow us to use amazon payments
*if hailey can use her debit card she will buy the eyewash stations
** Sacha is still having trouble contacting person who has our meetup group
*updating safe space agreement
** Jesse has gotten Kathy Whistler to help her crafting the safe space proposal
**jesse will send to kathy for advice
*Pitchfork donation for shifts for last year not properly sent through school factory- Steve
** pitchfork fees from last year- steve still working on it with school factory
** '''board voted''' unanimously to reimburse john and james for changing doorknobs in interior space
*josh is in progress on getting new private server for wiki- we have new public server already
** liability insurance- eric will talk to lawyer and go over our liability insurance vs bylaws and see if we're covered
*secretary of state paperwork- no progress
** pagely billing- fixed
*steve still working on fixing amazon payments
* '''board votes''' unanimously to buy and install one handicap bathroom rail
*eric still working on finding proper model for cameras
* '''board votes''' unanimously to purchase several packages of paper and three toners for the minolta printer
*eric still working on sawstop registration- avner volunteered to take that over
* '''board votes''' unanimously to purchase 150 learn to solder badges for $300
*get all members on trello? eric thinks it is good.
* '''board votes''' unanimously to reimburse Eric $81.86 for mopping supplies
⚫
*steve went over financial report
* eric and bry fight about how she stored cash from party and receipts, bry and steve will deal with it later
*sacha tabled his vote
* audit status- no progress
*voted unanimously to spend $30 on materials for physical job board
* tax returns will be made available on may 9th and then will be shared with board
*ed- says we need to brace ourselves for the AC fixing and maintenance costs
* eric is working on electrician's list
*we're having communication issues with tony's handyman- steve is going to ask for a dated invoice
* money owed by old landlord- tim has files for eric to help make case for suing
*refund for person who had paypal probs
* moving annual meeting
*tim-first aid kit is bad- proposes offering member point for a member who will evaluate our first aid kits and replenish them
** best idea would be to hold elections in november and have the new board members start their terms on January 1st
**we voted unanimously to offer a point to whatever member does this
*** the secretary of state paperwork we have to file, needs to know the acting boards members as of Jan 1st, this is why this is always a problem for us, because we have to go change it later
⚫
*audit status- in progress
*** this would solve this problem
*electrician- eric emailed us his wiki link- we will discuss this at the area host meeting
*suing old landlord
**waiting on giving it to our lawyer until bylaws are finished
*info fragmentation- mentioned because at the end of last year things were worse- things are better now




* Membership Report -
* Membership Report -
** Full Members:
** Full Members: 72
** Starving Hacker:
** Starving Hacker: 138
** Friends of PS1:
** Friends of PS1: 2
** Total:
** Total: 212


Meeting end: 7:xx
Meeting end: 7:54

Latest revision as of 18:58, 29 March 2014


Board Meeting Minutes
<< Board Meeting Notes 2013-04-30 2013 Board Meetings Board Meeting Notes 2013-05-14 >>

Meeting start: 7:08

Attendance

Board Members

  • Josh
  • Hailey
  • Farkas
  • Adam
  • Ed
  • Eric
  • Jesse

Other Members

  • shawn
  • james longfield
  • jim burke
  • avner

Agenda

  • read mail
  • Financial/membership report
  • Review the paypal and banking transactions.
  • Check the money@pumpingstationone.org inbox weekly.
  • Review Trello board, report progress made.
  • new business
  • old business
  • The area host meeting is happening at 9PM. All board members are welcome to attend if they wish.

New Business

  • Board vote to pay to put a handicapped handrail in one of the bathrooms (safety equipment). Up to $50.
  • Reimbursing Jarrod Wolf 79.99 for a Konica black cartridge for the printer. He has not yet supplied a receipt as of 5/4/2013.
  • Rent not paid this month? Was this addressed?
  • Reimbursing Eric Stein $81.86 for mopping supplies from Home Depot.
  • Party supplies receipts? Bry bought a lot of things out of pocket. Receipts for that and Eric's purchases at HD are in the safe.
  • Do we want a bunch of non-functioning stuff from ThinkGeek that Anne apparently requested when she was president?

Old Business

  • Audit status/ Status of repayments / New historical books (Indiana Steve)
  • Get all of the tax returns from School Factory (Steve)
  • Electrician to fix not-up-to-code issues. How much can we spend on this? It's (in Eric's opinion) a pre-requisite to doing shop improvements including putting up walls for specific areas. Eric can negotiate with the electrician, bring quote back to the board.
    • Board generally approves this. Eric will come back with proper quote (Eric). He's working on the TODO list at 3519 Electrical Work.

Backburner

  • Status of money owed by the old landlord. (Tim). We are having our lawyers work on the bylaws first.
  • move the annual meeting to december in the bylaws.
  • Go over the "Things the next board should deal with" list from the meeting of the 15th, it has a lot of stuff we have to be aware of.

Minutes

  • read mail
  • steve went over financial report
  • rent problem - when we had changeover to allow hailey and bry on account, the banker shut down steve's ability to send ACH's
  • went over trello board
    • waiver - no progress
    • josh in talks for free new server
    • no credit report
    • no complaints for complaints emai
    • amazon payments- james carlson proper credentials to allow us to use amazon payments
    • Sacha is still having trouble contacting person who has our meetup group
    • Jesse has gotten Kathy Whistler to help her crafting the safe space proposal
    • pitchfork fees from last year- steve still working on it with school factory
    • board voted unanimously to reimburse john and james for changing doorknobs in interior space
    • liability insurance- eric will talk to lawyer and go over our liability insurance vs bylaws and see if we're covered
    • pagely billing- fixed
  • board votes unanimously to buy and install one handicap bathroom rail
  • board votes unanimously to purchase several packages of paper and three toners for the minolta printer
  • board votes unanimously to purchase 150 learn to solder badges for $300
  • board votes unanimously to reimburse Eric $81.86 for mopping supplies
  • eric and bry fight about how she stored cash from party and receipts, bry and steve will deal with it later
  • audit status- no progress
  • tax returns will be made available on may 9th and then will be shared with board
  • eric is working on electrician's list
  • money owed by old landlord- tim has files for eric to help make case for suing
  • moving annual meeting
    • best idea would be to hold elections in november and have the new board members start their terms on January 1st
      • the secretary of state paperwork we have to file, needs to know the acting boards members as of Jan 1st, this is why this is always a problem for us, because we have to go change it later
      • this would solve this problem


  • Membership Report -
    • Full Members: 72
    • Starving Hacker: 138
    • Friends of PS1: 2
    • Total: 212

Meeting end: 7:54

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