Board Meeting Notes 2014-01-14: Difference between revisions

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{{Board Meeting Notes
{{Board Meeting Notes
| Previous MM-DD-YYYY=01-07-2014
| Previous YYYY-MM-DD=2014-01-07
| Current YY-MM-DD=01-14-2014
| Current YY-MM-DD=01-14-2014
| Next MM-DD-YYYY=01-21-2014
| Next YYYY-MM-DD=2014-01-21
| YYYY=2014
| YYYY=2014
}}
}}
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* go over Trello
* go over Trello


===Trello things===
=== Trello things ===


==== New Business ====
==== New Business ====
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* Electric bill due 12/2, Farkas should have the info he needs from Eric by the time of the meeting
* Electric bill due 12/2, Farkas should have the info he needs from Eric by the time of the meeting
* [[Monica#Scanning | Monica]] now scans
* [[Konica Minolta Magicolor 1690 MF#Scanning|Monica]] now scans
* Getting SSL encrypted logins for the blog.
* Getting SSL encrypted logins for the blog.
** It would be a very bad idea to do domain logins for the Wordpress blog unless we are able to keep end to end encryption of username/password data. From what I gather, we would need to upgrade to a business account with Paigly (PS:1's hosted Wordpress vendor) in order to get this. I'd like a final yes or no on whether or not this is a route we want to go, and to either have this happen or get permission/access to make this happen. --[[User:Hef|Hef]] ([[User talk:Hef|talk]]) 13:13, 10 November 2013 (CST)
** It would be a very bad idea to do domain logins for the Wordpress blog unless we are able to keep end to end encryption of username/password data. From what I gather, we would need to upgrade to a business account with Paigly (PS:1's hosted Wordpress vendor) in order to get this. I'd like a final yes or no on whether or not this is a route we want to go, and to either have this happen or get permission/access to make this happen. --[[User:Hef|Hef]] ([[User talk:Hef|talk]]) 13:13, 10 November 2013 (CST)
** This has been on the todo list for three weeks. Let's make sure we actually get to this. --[[User:Bry|Bry]] ([[User talk:Bry|talk]]) 00:42, 30 November 2013 (CST)
** This has been on the todo list for three weeks. Let's make sure we actually get to this. --[[User:Bry|Bry]] ([[User talk:Bry|talk]]) 00:42, 30 November 2013 (CST)
** Josh will be working on this tonight (1/7/14).
** Josh will be working on this tonight (1/7/14).
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* Board went through applications for Tool Cage Area host, then narrowed it down to the top three candidates, Dillon Gray, Dean Anderson, and Kevin Caughlin
* Board went through applications for Tool Cage Area host, then narrowed it down to the top three candidates, Dillon Gray, Dean Anderson, and Kevin Caughlin
** The board voted a majority vote in favor of making Kevin Caughlin the new tool cage area host
** The board voted a majority vote in favor of making Kevin Caughlin the new tool cage area host
* board discussed the possibility of having a member vote to roll over area host budgets, at least until new 2014 budget is finished (Bry gives herself a deadline of before April 2014 to propose budget)
* Derek gets a member point for running electronics office hours


⚫
== votes ==


''' Trello Ideas'''
* Fix Amazon Payments -
* Update Safe Space Agreement draft considering our comments and revision ideas -
* follow up with Eric the grant writer? -
* print sign and scan a new copy of secondary engagement letter from MWE (see mail RE: manufacturing establishment licensing) in eric's inbox -
* Get 3 more RXS-3211 cameras or other superior Motion-JPEG capable cameras, install them. -
* Acting on 501c3 -
* Set up a paid job board. -
* make a trello archiver (if we end up using this) -
* Maybe get our money back from Chuhak and Tecson? -
* audit ps1 member list and remove non-members from the list. -
* post a sign by the thermostat and on the wiki requesting that people knock on the fire door to abbey in the loading dock for help with the heat. -
* safety and stuff, read https://atrium.schoolfactory.org/spacefed/node/107867 -
* Change our address everywhere (List of places here: https://atrium.schoolfactory.org/ps1/node/104580) -
* inventory and ownership status of old landlord's stuff left on our side. -
* Dwolla as a payment option? Some people hate paypal enough to not join. Don't do this if you can't set up a subscription in it. -
* Address corporations using us as a cheap tool shop for their employees -
* Macro in zoho to tell people they have points. -
* Reimbursement forms? -
* Training for how the law currently affects nonprofits for new boards? -
* Audit shelf registry to affirm full member status -
* 2 more picture frames for area host pictures -
* Get pictures done for rest of area hosts -
* Discuss: how should reimbursements for hackerspace projects work? -
* leader board of existing member points - publically viewable -
* Think about charging more for manual payments to offset the work. -
* Think about safe for soda fund. -
* Trademark PS1 -
* Think about putting a hint about member points when people leave for financial reasons -

''' Trello To Do'''
* Equipment loan agreement -
* tool care area host - applications and choose host -
* Spend up to $100 on fire extinguisher mounting stuff -
* Sue the old landlord -
* Non-paypal people tracked correctly in Zoho? -
* Talk to chris knight about employee -
* Fix join page "for other people" information -
* Anna's reimbursements for 2013 -
* review and sign comcast contract -
* Oddly timed ComEd payment -

''' Trello Doing'''

* Work out meetup theft -
* Limited amount cards with names for area hosts, up to their budget limits -
* fix address on liability waiver, other problems with liability waiver -
* Justin Conroy dues -
* Solving the "I need to give steve this receipt, but where is he?" issue -
* Contact Insurer about additional insured for landlord -
* Flourish wrapup paperwork for donation from Flourish 2013 -
* Liability Insurance review with Goldstein et. al -
* Get building electrical systems to a good state -
* Corporate Filings -

'''Trello Financials'''
* Get accounting software and use it -
* Get paypal transactions into QB -
* Categorize 2013 transactions in QB -
* Categorize historical transactions in QB -
* Audit status/ Status of repayments / New historical books -
* Create 2014 budget -

'''Trello Done'''
* reimburse bry $36.25 for filing fees for annual report -
* Get budgets into QB -
* Approve $122.08 for shelves for safe -

⚫
==votes==
* Present board members voted unanimously to reimburse $218.29 for beagle bone contest expenses
* Present board members voted unanimously to reimburse $218.29 for beagle bone contest expenses
====Membership Report====
==== Membership Report ====
* full members: 97
* full members: 97
* starving hackers: 190
* starving hackers: 190
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* total: 288
* total: 288


Meeting end: 8:xxpm
Meeting end: 8:10pm

Latest revision as of 19:04, 29 March 2014


Board Meeting Minutes
<< Board Meeting Notes 2014-01-07 2014 Board Meetings Board Meeting Notes 2014-01-21 >>


Meeting start: 7:15 pm

Attendance

Board Members

  • Eric
  • Bry
  • Farkas
  • Hailey
  • Josh
  • Ed

Other Members

  • Everett
  • derek
  • Hef


Agenda

  • read mail
  • Financial/membership report
  • Review the paypal and banking transactions.
  • Check the money@pumpingstationone.org inbox weekly.
  • Member leaving reason report
  • Review Trello board, report progress made.
  • review complaints@pumpingstationone.org
  • check talk page for board meeting notes, see if any discussion on the agenda took place
  • new business
  • old business
  • go over Trello

Trello things

New Business

  • Board vote: Change dues to be a bit more if you aren't using scheduled payments. This isn't a solidly figured out thing yet. Discuss.

Old Business

  • Electric bill due 12/2, Farkas should have the info he needs from Eric by the time of the meeting
  • Monica now scans
  • Getting SSL encrypted logins for the blog.
    • It would be a very bad idea to do domain logins for the Wordpress blog unless we are able to keep end to end encryption of username/password data. From what I gather, we would need to upgrade to a business account with Paigly (PS:1's hosted Wordpress vendor) in order to get this. I'd like a final yes or no on whether or not this is a route we want to go, and to either have this happen or get permission/access to make this happen. --Hef (talk) 13:13, 10 November 2013 (CST)
    • This has been on the todo list for three weeks. Let's make sure we actually get to this. --Bry (talk) 00:42, 30 November 2013 (CST)
    • Josh will be working on this tonight (1/7/14).

Backburner

Minutes

  • read mail
  • Steve reported that we paid our ticket for having an overfull dumpster
  • Steve went over financial report
  • Board went through applications for Tool Cage Area host, then narrowed it down to the top three candidates, Dillon Gray, Dean Anderson, and Kevin Caughlin
    • The board voted a majority vote in favor of making Kevin Caughlin the new tool cage area host
  • board discussed the possibility of having a member vote to roll over area host budgets, at least until new 2014 budget is finished (Bry gives herself a deadline of before April 2014 to propose budget)
  • Derek gets a member point for running electronics office hours

votes

  • Present board members voted unanimously to reimburse $218.29 for beagle bone contest expenses

Membership Report

  • full members: 97
  • starving hackers: 190
  • friend: 1
  • total: 288

Meeting end: 8:10pm

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