Board Meeting Notes 2026-01-20

Board Meeting Minutes
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Meeting Start:

Attendance

• Board Members
  • All of em!

• Other Members

Agenda

• Check in with Ian, re: area host audit
• Locke, Thomas, Nick: update on volunteer audit
• DRC: governance doc rewrite, non-board member composition
• Treasury
• Check in with Aaron re: member meetings
• Schedule member audit with sky
• Deep harbor prelim discussion
• Vote scholarship coordinator as WILD
• Vote to check woodshop cameras re drill press left on, also re planer left on
• Photos for people section of website
• Check in with Lindsay re 5 year financial planning
• Cold metals tool removal updates

Minutes

Committee / Commission / Team / Volunteer / Other Reports

Are you working on something for PS:1, and want to tell the board how it's going?

Financial Report

• Chase Checking: $83,887.25
• Chase Savings: $1,017.06
• PEX:
• PayPal:
• Emergency Building Reserve: $60,000
  • note that the emergency building reserve is within the bank accounts, not separate from them
• Available for Votes: 24,904.31
  • note that as of 1/20/2026, this is calculated as (Checking + Savings) - (emergency building reserve)

Membership Report

• Number of Members: 745
• Quorum: 75

Freshdesk

Login link: https://pumpingstationone.freshdesk.com

Minutes

• Board votes on 2 things
• Morris is working on dock door, should be done soon
• Ian made a spreadsheet for area host reviews
• Volunteer audit - nick, locke, and thomas met on sunday
  • Went through the whole list, working through the conversations
• DRC needs to schedule meeting to work on governance doc
  • Also need to get final list of applicants, and finalize non-board members of DRC
• Member meetings!
  • Aaron thinks we should restart member meetings for many excellent reasons
    • He proposes starting them bimonthly after board meetings
    • He is willing to lead the meetings, but would like other people to rotate in
    • This will start next board meeting 2/3
• 5 year planning feat. Lindsay
  • Lindsay wants to get together a list of known long-term goals that should be part of 5 year planning
  • Locke is working on some of this, will have more complete stuff next week
  • Lindsay says there is a potential to save $12k per month and make our 2030 balloon payment in cash
  • Discussion on banking options
    • Nick meeting with US Bank on Thursday
    • Aaron suggests Liberty Bank
• Sky and Ron do a demo/Q&A on Deep Harbor, our new membership management software
  • Working towards MVP for 3/1 so we can not spend $4k on our WA renewal

Votes

• Board votes to check cameras 1/17, AM, Woodshop and 1/19, PM, Woodshop as power tools were left running unattended
  • Vote passes
• Board votes to make Joe Mertz, Scholarship Coordinator, work-in-leiu-of-dues status
  • Vote passes
• Board votes to spend $50 of our budget on refreshments for member meeting
  • Vote passes
• Board votes to remove Carl Karsten from his role as Treasurer