Board Meeting Notes 2026-02-17

Board Meeting Minutes
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Meeting Start:

Attendance

• Board Members
  • James Lamken
  • Nicholas Hawley
  • Andrew Locke

• Other Members

Agenda

• Intro/mail/etc (700-705)
• Genops update (705-710)
  • Electrical work schedule, budget
• Treasury Updates (710-715)
  • US Bank (Nick)
  • 2025 write-offs for board approval
  • Q2-Q4 Budget (Locke)
• Volunteer Audit Update (Nick/Locke/Thomas) (715-720)
• Area Host Review Update (Ian) (720-725)
• club oversight (725-730)
  • budget, spending, roll call, and storage
• check cameras from evening after last board meeting? (books) (735-740)
• DRC update/governance doc/etc? (740-745)
• Specialty 3D area host applications (745-750)
• Debbie C has asked to speak to the board (750-800)

Minutes

Items for Member Meeting

• Something about treasury/budget/5 year planning. Keep it concise.

Committee / Commission / Team / Volunteer / Other Reports

Are you working on something for PS:1, and want to tell the board how it's going?

Financial Report

• Chase Checking: $101,098.40
• Chase Savings: $1,017.08
• PEX Account Balance: $5,087.68
• PEX Total Funds: $14,774.38
• PayPal: $4,213.04
• Emergency Building Reserve: $60,000
  • note that the emergency building reserve is within the bank accounts, not separate from them
• Available for Votes: $42,115.48
  • note that as of 1/20/2026, this is calculated as (Checking + Savings) - (emergency building reserve)

Membership Report

• Number of Members: 754
• Quorum: 76

Freshdesk

Login link: https://pumpingstationone.freshdesk.com

Minutes

• No important mail
• Genops has an electrical work day scheduled 3/7, comms sent to membership via email
• Treasury
  • Nick working on US Bank account opening
  • ~3k in no-receipt write offs for 2025, list available upon request
  • Locke working on Q2-Q4 budget, should be on discord in advance of the next board meeting
• Volunteer audit - no meaningful updates
  • One recent volunteer billed accidentally, locke and nick to address
• Area host review
  • Ian sent out emails to area hosts, responses starting to come in
  • Anyone who wants to participate, talk to Ian
• Club Oversight
  • Granted free storage to Recycling and WCARS
  • No more names on minutes at TOOL
  • Moving committee comms to public
  • Requesting $3k for 2026 budget
    • Also requesting PEX card for Cycle Station Host
• Books requests a review of the cameras from 2 weeks ago
  • This footage will be used in a future complaint
• DRC update
  • No major update, plans to revise governance doc and overall DRC process
  • Potentially involved in bylaw update
• Specialty 3d area
  • Last board meeting we removed Shauen as host, so currently vacancy
  • 2 applications recieved - tyler and daf. tyler is present at the meeting
    • tyler shares his background in 3d printing
      • he has been a member since december
      • he imagines a minimum of 2-4 hours per week that he would commit to
      • wants to get sla printing off of paid parts style, and eventually add sla capability
    • Discussion of multiple people responsible, potentially accepting both people
  • Suggestion of both Tyler and Daf work on this for a month and come back to the board with more info
• Debbie addresses the board
  • The Secretary will update these minutes in more detail at a later time.

Votes

• Board votes to check cameras last tuesday night 2/3 to see what happened in Electronics and Laser
  • Vote passes
• Thomas calls a vote to give Tyler and Daf free membership for one month
  • The vote fails