Board Meeting Notes 2026-02-17
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Meeting Start:
Attendance
- Board Members
- James Lamken
- Nicholas Hawley
- Andrew Locke
- Ian Sampson
- Thomas Repasky
- Aaron Houska
- Lindsay Moore
- Jennie Plasterer (remote)
- Other Members
- Many - this was a crowded one
Agenda
- Intro/mail/etc (700-705)
- Genops update (705-710)
- Electrical work schedule, budget
- Treasury Updates (710-715)
- US Bank (Nick)
- 2025 write-offs for board approval
- Q2-Q4 Budget (Locke)
- Volunteer Audit Update (Nick/Locke/Thomas) (715-720)
- Area Host Review Update (Ian) (720-725)
- club oversight (725-730)
- budget, spending, roll call, and storage
- check cameras from evening after last board meeting? (books) (735-740)
- DRC update/governance doc/etc? (740-745)
- Specialty 3D area host applications (745-750)
- Debbie C has asked to speak to the board (750-800)
Minutes
Items for Member Meeting
- Something about treasury/budget/5 year planning. Keep it concise.
Committee / Commission / Team / Volunteer / Other Reports
Are you working on something for PS:1, and want to tell the board how it's going?
Financial Report
- Chase Checking: $101,098.40
- Chase Savings: $1,017.08
- PEX Account Balance: $5,087.68
- PEX Total Funds: $14,774.38
- PayPal: $4,213.04
- Emergency Building Reserve: $60,000
- note that the emergency building reserve is within the bank accounts, not separate from them
- Available for Votes: $42,115.48
- note that as of 1/20/2026, this is calculated as (Checking + Savings) - (emergency building reserve)
Membership Report
- Number of Members: 754
- Quorum: 76
Freshdesk
Login link: https://pumpingstationone.freshdesk.com
Minutes
- No important mail
- Genops has an electrical work day scheduled 3/7, comms sent to membership via email
- Treasury
- Nick working on US Bank account opening
- ~3k in no-receipt write offs for 2025, list available upon request
- Locke working on Q2-Q4 budget, should be on discord in advance of the next board meeting
- Volunteer audit - no meaningful updates
- One recent volunteer billed accidentally, locke and nick to address
- Area host review
- Ian sent out emails to area hosts, responses starting to come in
- Anyone who wants to participate, talk to Ian
- Club Oversight
- Granted free storage to Recycling and WCARS
- No more names on minutes at TOOL
- Moving committee comms to public
- Requesting $3k for 2026 budget
- Also requesting PEX card for Cycle Station Host
- Books requests a review of the cameras from 2 weeks ago
- This footage will be used in a future complaint
- DRC update
- No major update, plans to revise governance doc and overall DRC process
- Potentially involved in bylaw update
- Specialty 3d area
- Last board meeting we removed Shauen as host, so currently vacancy
- 2 applications recieved - tyler and daf. tyler is present at the meeting
- tyler shares his background in 3d printing
- he has been a member since december
- he imagines a minimum of 2-4 hours per week that he would commit to
- wants to get sla printing off of paid parts style, and eventually add sla capability
- Discussion of multiple people responsible, potentially accepting both people
- tyler shares his background in 3d printing
- Suggestion of both Tyler and Daf work on this for a month and come back to the board with more info
- Debbie addresses the board
- The Secretary will update these minutes in more detail at a later time.
Votes
- Board votes to check cameras last tuesday night 2/3 to see what happened in Electronics and Laser
- Vote passes
- Thomas calls a vote to give Tyler and Daf free membership for one month
- The vote fails
