Club Policy
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}} This page should not be edited without a membership vote. This policy was created by the Club Vote on 01/28/2025.
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}} This page contains the vote language verbatim. The informal summary of this page that previously lived here can be found at Informal Club Policy
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Terms for the Status Quo
This is language not intended to add new features to Club behavior, but to create useful terms to describe already existing activity.
A Sponsoring Member (referred to in brief as "Sponsor") is a Pumping Staton: One member in good standing who voluntarily and intentionally offers their personal assurance for a guest or guests to Pumping Station: One, and is responsible for their supervision. The expectation for guests are outlined in the Membership Agreement. This vote does not change any aspect of that agreement. The Membership agreement is currently the primary document that governs guest behavior in the space.
A Club Host is the person designated to be responsible for the activities of the Club. The Club Host may be, but is NOT REQURIED to be a Pumping Station: One member. The only requirement for a Club Host is that they are not banned from the premises of Pumping Station: One. Club Hosts that are members in good standing also qualify as Sponsors for the Club and for Club Events. A Club Host may choose to pass responsibility for the Club to another person eligible to be a Club Host.
A Club Event is a group meeting or activity attended by members of the club and advertised beforehand to encourage general participation. Club Events are listed on the Pumping Station: One public calendar, as well as posted on the forum.
Club Minutes (referred to in brief as "Minutes") are a report of a scheduled club activity or meeting. The essential components of that report are
- a list of the names of people in attendance.
- a list of activities or topics of discussion, agreements, or arrangements that occurred during that specific activity or meeting.
An Area Club is a club that receives financial support and reserved space from an Area Host. Area Hosts are given significant autonomy in establishing the rules for their Area and how they spend their budget. Activities that need reserved space and are thematically aligned with the Area are often given exemption from normal Tidy Space rules when confined to space designated for that use by the Area Host.
Boosted Clubs
The Committee for Club Oversight (referred to in brief as "Club Oversight") is a committee formed by the Board to assist the Board Secretary in reviewing Club Minutes and making recommendations to the Board. Club Minutes, Boosted Club Host changes, and requests for funds, space, or membership, should be directed to Club Oversight. In the absence of a designated Committee, those items are instead sent directly to the Board Secretary. Decisions of the Committee should ideally be done by consensus, but in the case of an impasse, decisions can be made by vote. In the event of a tie vote of the committee, the President's vote is the tiebreaker. If the President is not part of the committee, the Vice President's vote becomes the tiebreaker. If neither of those offices are represented on the committee, the Secretary's vote is the tie breaker.
Boosted Clubs are groups of people that meet the following criteria:
- Have a designated Club Host
- Include at least one sponsor, which may be the same person as the Club Host in the case that the Club Host is a member
- Are recognized by the board or by vote as a Boosted Club
Boosted Clubs are expected to
- Hold (at a minimum) one boost-qualifying Club Event every calendar month
- Report Minutes via email to the Pumping Station: One Board Secretary.
Boosted Clubs may correlate to not-for-profit entities distinct and independent from Pumping Station: One but that share space and resources. Those clubs may share the name of their not-for-profit organization, but the Boosted Club and the organization remain separate entities. For example, if the Boosted Club is loses its status by Board or Member vote, the organization would still exist. Likewise, if the organization loses its charter from the state, the Boosted Club may still continue to organize Events. It is suggested that the leader of the organization also serve as the Club Host, but as the organization is distinct from the Club, this is not required.
Club Hosts of Boosted clubs hold more responsibility. While Club Hosts are not required to schedule Club Events or send Minutes themselves, they are ultimately responsible if these essential tasks are not performed. Boosted Club Hosts can pass responsibility for their club to a new eligible person, but they must inform Club Oversight about the change.
For a Club Event To meet the qualifications for Boosted status, a Club Event must meet the following criteria:
- It must appear on Pumping Station: One's calendar at least 72 hours before the event occurs, and the calendar post must accurately represent the event's actual place and time
- If all attendees are not members, must be attended by at least one Sponsor
- Must be open to attendance by any member of Pumping Station: One in good standing
The event can take many forms.
- It may be a meeting or activity where participants attend in person on the premises of Pumping Station: One
- It may be a virtual event where club participants interact through teleconferencing technology
- It may be a meeting or activity that takes place in person at a location within 30 minutes of travel via public transportation from the premises of Pumping Station: One.
Qualifying club events will NOT restrict Pumping Station: One members from attending based on an entry fee or other material remuneration. A Club Event can be held in a commercial establishment like a restaurant or cafe, on the basis that all attendees are not expected to purchase service; it is advised that those organizing such events make arrangements with the proprietors of those establishments beforehand. This policy does not change the status quo with regard to existing clubs and their events. While all clubs are encouraged to appropriately advertise their activities to the membership (and when appropriate, to the public), make their events accessible, and meet regularly, these higher expectations are for Boosted Clubs and Clubs seeking Boosted status.
Club Minutes may contain any number of names of people who attended, but to count toward the criteria set for Boosted Clubs, there must be at least three people in attendance, and if there are people who are not members in that group, at least one of the group must be a sponsor. Minutes for a scheduled meeting or activity must be submitted to Club Oversight within 8 days from the date of the scheduled meeting or activity. Keeping minutes and submitting them to Club Oversight is important for existing Boosted Clubs, and Clubs seeking Boosted status, but is strictly optional for all other groups and activities. Clubs may also send photographs taken during events to assist the board in promoting the mission of Pumping Station: One.
A Boosted Club that fails to hold events that attract the minimum attendance, or fails to report events in an accurate and timely manner will lose their boosted status. Its Club Host will no longer be eligible for waived membership for holding Club Events, and if the Club has reserved space, that space will become subject to either the Area Host's rules or the rules governing general areas. The Club Host will no longer be permitted to spend member funds earmarked for their Club's events.
Resources allocated to Boosted Clubs may also be increased or decreased by Club Oversight. Club Oversight should consider factors such as need for resources, the size of the Club, the frequency the Club meets, how much publicity the Club attracts, how well the Club is documented, how well the Club cleans up after events, how organized/clean/well-labelled their allocated space is, and finally the Club's history of regular attendance.
A Club that has lost its Boosted status can regain that status by following the steps expected of Clubs seeking Boosted status.
